INTRODUCTION TO WORDPERFECT

_{Lesson
1 -

Exploring WordPerfect}

_{In this lesson, you will
learn how to:}

· Use WordPerfect

· Start WordPerfect

· Use WordPerfect windows

· Display QuickMenus

· Enter text into a document

· Save a new document

· Close a file

· Open a file

· Rename a file

· Exit WordPerfect

_{Using WordPerfect}

d Discussion

WordPerfect for Windows is a full-featured word processing program that allows you to create, format, edit, preview, and print documents. WordPerfect provides many features that make it easy for you to learn the program, such as a feature in the Help menu that guides you through both large and small tasks. Pull-down menus and QuickMenus assist you in finding and using program functions. Dialog boxes include preview areas that display the revisions you make before they are applied to the document. The context-sensitive Property Bar allows you to access features that pertain to the currently selected object and toolbars help you automate various menu items and functions, as well as provide access to editing features.

To create documents that adhere to a specific format, WordPerfect includes templates that serve as blueprints for creating memos, brochures, newsletters, and even greeting cards. Most templates are available in several specific formats.

WordPerfect includes a tool called Spell Checker, which helps you check for incorrect spellings, and a Thesaurus, which helps you search for synonyms or antonyms. The many built-in graphic images can be used to illustrate a document, and you can also create tables, which are useful for entering numerical data.

_{Starting WordPerfect}

d Discussion

When you install WordPerfect, a WordPerfect startup icon appears. This icon is generally located on the Corel WordPerfect Suite 8 submenu in Windows 95. You can click the startup icon to start the WordPerfect program. A copyright screen appears briefly before the main editing screen in WordPerfect opens.


o	When the program opens, WordPerfect appears in full-screen (i.e., maximized) mode.

C Procedures

1. Select the Start button on the taskbar.

2. Point to Corel WordPerfect Suite 8.

3. Select Corel WordPerfect 8.

f Step-by-Step

Start WordPerfect.

Your default settings may be different depending on your computer setup.

*Steps*	*Practice Data*
1. Select the Start button on the taskbar. The Start* menu appears.*	Click Start
2. Point to Corel WordPerfect Suite 8. The Corel WordPerfect Suite 8 submenu appears.	Point to Corel WordPerfect Suite 8
3. Select Corel WordPerfect 8. WordPerfect opens.	Click Corel WordPerfect 8

_{Using WordPerfect Windows}

d Discussion

The WordPerfect screen consists of two windows: the document window and the application window.

The document window is where you can type, edit, format, and preview documents, among other editing functions. You may open as many as nine document windows concurrently and switch between documents to work in them.

The application window, which contains the document window, consists of the following components:

Component	Description
Title bar	The title bar displays the program name and the name of the current document. Until you save and name a document, the name of the document appears as Document1 [unmodified].
Menu bar	The menu bar displays menu items. Each menu item contains a pull-down menu of commands, grouped by function. You can select menu commands using either the keyboard or the mouse.
Toolbar	The toolbar displays buttons that provide shortcuts for menu commands. WordPerfect includes several predefined toolbars, or you can customize your own.
Property Bar	The Property Bar is a context-sensitive bar that provides tools you can use to complete a task. For example, if you are working with a graphic, the Property Bar displays graphics tools.
Application Bar	The Application Bar displays information about open documents, such as the selected printer, the current date and time, and the page and line position. It also provides buttons you can use to drag information between documents or to switch between open documents.
Ruler Bar (document window)	The Ruler Bar is used to assist you in working with margins, tabs, and columns. By default, it does not appear on the view.
Text area (document window)	The text area is where you type the text into a document. This area is surrounded by guidelines. Guidelines appear as dotted lines and represent margins. Guidelines do not appear when you print a document. In a new document, the insertion point appears in the upper left corner of the text area. As you type, the insertion point moves to indicate where the next character will appear. Graphics objects are also inserted into the text area.

_{Displaying QuickMenus}

d Discussion

WordPerfect commands are usually executed by selecting commands from the menu bar with either the keyboard or the mouse. In addition, you can use QuickMenus, which are pop-up menus that appear when you click the right mouse button in a particular location in the document window. QuickMenus are a fast way to select menu commands and are context-sensitive depending on the area you click in the document window. For example, different QuickMenus appear when you click the right mouse button on the Ruler Bar, the Application Bar, or the toolbar.

Displaying a QuickMenu


o	You can also close a QuickMenu by pressing the [Esc] key.

C Procedures

1. Click the right mouse button in the desired location.

2. Click in a blank area of the document window to close the QuickMenu.

f Step-by-Step

Display a QuickMenu.

*Steps*	*Practice Data*
1. Click the right mouse button in the desired location. The QuickMenu appears.	Click the right mouse button at the bottom of the document window above the Application Bar
2. Click in a blank area of the document window to close the QuickMenu. The QuickMenu closes.	Click in a blank area of the document window

Click below the Property Bar with the right mouse button. Notice that a different QuickMenu appears. Close the QuickMenu.

_{Entering Text into a Document}

d Discussion

When WordPerfect opens, a blank document appears into which you can enter text. Text is entered into WordPerfect using the keyboard. Entering text in WordPerfect is similar to using a typewriter, except that the text initially appears on the screen instead of on paper.

When you type in WordPerfect, the program automatically creates a “soft” return to move the text to the next line. This feature prevents you from having to press the [Enter] key at the end of each line.

As you move the mouse pointer over text, the shadow cursor moves through the text. The shadow cursor, which is in the form of a small, gray dot, is useful because it shows exactly where the insertion point will appear when you click the mouse button.

You can join existing paragraphs in WordPerfect by pressing the [Delete] key. This action merges two paragraphs into one.

You can also split joined paragraphs by pressing the [Enter] key. This action causes a single paragraph to become two by putting a blank line between the lines of text.

For example, after you create a document, you might decide that two subsequent paragraphs should be combined into one to give the document a better flow. Conversely, a long paragraph can be split in two easily without having to retype the text.

Entering text into a document


o	If you wish to delete text you have entered, you can delete text to the left of the insertion point by pressing the [Backspace] key or text to the right of the insertion point by pressing the [Delete] key.

o	You can also delete text by selecting the desired text and pressing either the [Backspace] key or the [Delete] key.

C Procedures

1. Type the desired text in the document.

2. Press [Enter] to end a paragraph and move the insertion point to the next line.

f Step-by-Step

Enter text into a WordPerfect document.

*Steps*	*Practice Data*
1. Type the desired text in the document. The text appears in the document window.	Type *The WordPerfect program allows users to write better, work smarter, and be more efficient. It provides you with many time-saving yet powerful features.*
2. Press [Enter]. The insertion point moves to the next line.	Press [Enter]

Notice how the text automatically wraps to the next line.

_{Saving a New Document}

d Discussion

When you create a new document (or modify an existing one) you want to refer to in the future, you must save it. Saving makes a copy of the document so that you can access it later. You must choose the drive and folder to which you want to save the document.

You have two choices when saving a document. The first choice is to select the Save command, which copies over a previously saved document with any changes you have made. You can also select the Save As command, which lets you save the modified document under a new file name, allowing you to keep the original document intact. The first time you save a document, the Save File dialog box opens, and WordPerfect prompts you for a file name to assign to the document.

You can save a document to a floppy disk, to your computer’s hard drive, or to a network drive. Regardless of where you save a document, you will be able to work with it later.

When you close a document, you do not exit WordPerfect. Instead, you are telling WordPerfect that you are finished with the on-screen document, but not with the program. When you close a new document or one you have modified, a message box opens, asking if you want to save the on-screen document. After you respond to the question, the text is cleared from the screen and the program waits for you to start your next project.

Saving a new document


o	You can save your document in many other popular word processing formats by selecting the desired format from the File type list in the Save File dialog box.

o	You can select the Save and Save As commands from the File menu, or you can press the [Ctrl+S] key combination or the [F3] key, respectively, to save a file.

o	All files in WordPerfect are automatically saved with a .wpd extension.

C Procedures

1. Click the Save button .

2. Type the file name under which you want to save the document in the File name text box.

3. Select the Save in list.

4. Select the drive in which you want to save the file.

5. Select the folder in which you want to save the file.

6. Select Save.

f Step-by-Step

Save a new document.

Type the following text into a blank document, if necessary: The WordPerfect program allows users to write better, work smarter, and be more efficient. It provides you with many time-saving yet powerful features..

*Steps*	*Practice Data*
1. Click the Save button. The Save File dialog box opens with the insertion point in the File name* text box.*	Click
2. Type the file name under which you want to save the document in the File name text box. The file name appears in the File name* text box.*	Type *myfirst*
3. Select the Save in list. A list of available drives appears.	Click Save in
4. Select the drive in which you want to save the file. A list of available folders appears.	Scroll as necessary and click the student data drive
5. Select the folder in which you want to save the file. The folder is selected.	Double-click to select the student data folder, if necessary
6. Select Save. The Save File dialog box closes, the document is saved, and the new file name and path appear in the title bar of the document.	Click Save

_{Closing a File}

d Discussion

When you have finished working with a WordPerfect file, you can close it. When you close a file, the WordPerfect application remains open.


o	If you attempt to close a file without saving the changes, you will be prompted to save the file.

o	You can also close a file by pressing the [Ctrl+F4] key combination.

C Procedures

1. Select the File menu.

2. Select the Close command.

f Step-by-Step

Close a WordPerfect file.

*Steps*	*Practice Data*
1. Select the File menu. The File* menu appears.*	Click File
2. Select the Close command. The file closes.	Click Close

_{Opening a File}

d Discussion

You can open WordPerfect documents by clicking the Open button on the toolbar. In order to select a document, you must specify the drive and folder in which the document resides. If you are unsure of the contents of a file, you can preview it. These selections are made in the Open File dialog box.

Opening a file


o	You can preview a file by selecting it in the Open File dialog box, clicking the Toggle Menu On/Off button, and selecting the Content command from the Preview submenu on the Open File dialog box’s View menu.

o	By default, a list of recently opened files appears directly above the Exit command on the File menu.

o	You can also open the Open File dialog box by selecting the Open command from the File menu or by pressing the [Ctrl+O] key combination.

C Procedures

1. Click the Open button .

2. Select the Look in list.

3. Select the drive in which the file is located.

4. Select the folder in which the file is located.

5. Select the desired file.

6. Select Open.

f Step-by-Step

Open an existing WordPerfect file.

*Steps*	*Practice Data*
1. Click the Open button. The Open File dialog box opens.	Click
2. Select the Look in list. A list of available drives appears.	Click Look in
3. Select the drive in which the file is located. A list of available folders appears.	Scroll as necessary and click the student data drive
4. Select the folder in which the file is located. The files in the selected folder appear.	Double-click to select the student data folder, if necessary
5. Select the desired file. The file is selected and the file name appears in the File name* text box.*	Click Myfirst1
6. Select Open. The Open File dialog box closes and the file opens.	Click Open

Close MYFIRST1.WPD.

_{Renaming a File}

d Discussion

You can rename an existing document using the Open File dialog box. You may want to rename a file when its original name is no longer appropriate. Renaming a file only changes the name of the file, not its contents.

Renaming a file


o	You can also rename a file by clicking the right mouse button on the file name you want to change and selecting the Rename command, or by clicking the file name, pausing, and clicking the file name a second time.

C Procedures

1. Click the Open button .

2. Select the Look in list.

3. Select the drive in which the file is located.

4. Select the folder in which the file is located.

5. Select the file you want to rename.

6. Click the Toggle Menu On/Off button .

7. Select the File menu.

8. Select the Rename command.

9. Type the new file name.

10. Press [Enter].

11. Select Close.

f Step-by-Step

Rename a file.

*Steps*	*Practice Data*
1. Click the Open button. The Open File dialog box opens.	Click
2. Select the Look in list. A list of available drives appears.	Click Look in
3. Select the drive in which the file is located. A list of available folders appears.	Click the student data drive
4. Select the folder in which the file is located. The files in the selected folder appear.	Double-click to select the student data folder, if necessary
5. Select the file you want to rename. The file is selected and the file name appears in the File name* text box.*	Scroll as necessary and click Info
6. Click the Toggle Menu On/Off button. The Open File dialog box menu bar appears.	Click
7. Select the File menu. The File* menu appears.*	Click File
8. Select the Rename command. A box appears around the file name and the file name text is selected.	Click Rename
9. Type the new file name. The new file name replaces the previous file name.	Type *outdoors.wpd*
10. Press [Enter]. The new file name appears in the File name* text box.*	Press [Enter]
11. Select Close. The Open File dialog box closes and the file is renamed.	Click Close

_{Exiting WordPerfect}

d Discussion

When you have finished working with WordPerfect, you can exit the program. If you have made any changes to any open documents you have not saved, you will be prompted to save them before exiting. If you have not made any changes, WordPerfect closes any open documents automatically and exits immediately to Windows.

You should not turn off your computer with WordPerfect open. You must exit WordPerfect properly to allow it to perform necessary housekeeping tasks.


o	You can also exit WordPerfect by pressing the [Alt+F4] key combination.

C Procedures

1. Select the File menu.

2. Select the Exit command.

f Step-by-Step

Exit WordPerfect.

*Steps*	*Practice Data*
1. Select the File menu. The File* menu appears.*	Click File
2. Select the Exit command. WordPerfect closes, or a warning box opens, asking if you want to save your changes.	Click Exit

If necessary, save any changes you have made to your document.

_Exercise

_{Exploring WordPerfect}

e Task

Start WordPerfect. Create a document and save it. Open the saved document and exit WordPerfect.

1. Start WordPerfect.

2. Type the following text in the new, blank document: WordPerfect has many powerful features..

3. Save the document as second.

4. Close the second document.

5. Open the second document.

6. Exit WordPerfect.

_{Lesson
2 -

Using Editing Basics}

_{In this lesson, you will
learn how to:}

· Use editing features

· Use the shadow cursor

· Select text in a document

· Use the QuickSelect feature

· Use the Undelete feature

· Restore deleted text using Undo

· Use Typeover mode

· Cut and paste text

· Copy and paste text

· Use the Drag and Drop Text feature

_{Using Editing Features}

d Discussion

One of the most important features of any word processing program is the ability to edit text. Editing refers to, among other tasks, the ability to insert, delete, and manipulate text within a document. Within WordPerfect, you can perform all of these tasks. WordPerfect also includes the ability to cut, copy, and paste text, both within a document and between documents.

You can also join and split existing paragraphs in order to improve the flow and readability of a document.

In addition, WordPerfect provides several features that allow you to navigate a document, making it easier for you to modify text, even when a document contains several pages.

You can navigate a document using the keyboard. The following table provides a description of the available keystrokes:

Keystrokes	Movement
[Home]	Moves to the beginning of the current line
[End]	Moves to the end of the current line
[Ctrl+Home]	Moves to the beginning of the document
[Ctrl+End]	Moves to the end of the document

You can use the mouse to easily navigate within a document. The Scroll Bars located along the right and bottom of the text area allow you to move quickly through a document using the mouse. The following table provides a description of the available mouse actions:

Mouse Action	Movement
Click or on the vertical Scroll Bar	Scrolls up or down one line
Drag the horizontal scroll box left or right	Scrolls left or right to any position in the document
Drag the vertical scroll box up or down	Scrolls up or down to any position in the document
Click on the Scroll Bar	Moves to the next page
Click on the Scroll Bar	Moves to the previous page

_{Using the Shadow Cursor}

d Discussion

When you move the mouse pointer over a blank area of a document in WordPerfect, the shadow cursor shows you exactly where the insertion point will appear when you click the mouse button. The shadow cursor, which is in the form of a small, gray dot, also allows you to begin a new paragraph without having to press the [Enter] key to create a blank line between paragraphs or graphics objects. You can simply click where you want the new paragraph to begin. The shadow cursor makes it easier to create special pages, such as a title page.

In addition, the shadow cursor lets you know whether your text will be left-justified, right-justified, or centered based on its position in relation to the mouse pointer.


o	You can disable the shadow cursor by clicking the Shadow Cursor On/Off button on the Application Bar or by deselecting the Shadow Cursor command from the View menu.

_{Selecting Text in a Document}

d Discussion

Before you can edit text, you must select it. Selecting text refers to highlighting a section of text you want to modify. You can select text using the mouse or by pressing the [Shift] key along with the proper arrow key on the keyboard.

A selection can be one character, a text line, or the entire document. The highlighted text shows exactly which portion of the document is selected.

Selecting text in a document


o	When text is selected, the Select button, located on the Application Bar, is activated. However, the Select button does not appear by default.


x	Scrolling with the mouse does not move the insertion point. In order to move the insertion point, you must click in the text area at the desired location.

C Procedures

1. Drag to select the desired text.

2. Release the mouse button.

f Step-by-Step

From the Student Data directory, open PRICE.WPD.

Select text in a document using the mouse.

*Steps*	*Practice Data*
1. Drag to select the desired text. The text is highlighted as you drag.	Drag to select the word OUTDOORS in the second line of the document
2. Release the mouse button. The text is selected.	Release the mouse button

_{Using the QuickSelect Feature}

d Discussion

In addition to dragging to select text with the mouse, you can use WordPerfect’s QuickSelect feature. This feature allows you to select a word, a sentence, or a paragraph using the mouse. You can also use the QuickSelect feature to select sentence by sentence or paragraph by paragraph. Finally, you can select a sentence or paragraph by clicking in the left margin.

C Procedures

1. Double-click the desired word to select it.

2. Click the desired sentence 3 times to select it.

3. Click the desired paragraph 4 times to select it.

f Step-by-Step

Use the QuickSelect feature to select text in a document.

*Steps*	*Practice Data*
1. Double-click the desired word to select it. The word is selected.	Double-click the word following in the first sentence
2. Click the desired sentence 3 times to select it. The sentence is selected.	Click the first sentence 3 times
3. Click the desired paragraph 4 times to select it. The paragraph is selected.	Click the second paragraph 4 times

_{Using the Undelete Feature}

d Discussion

If you inadvertently delete text within a WordPerfect document, you can use the Undelete feature to restore the deletion. You can restore the three most recent deletions made during your current editing session. Because WordPerfect remembers only the last three deletions, you should use the Undelete feature as soon as possible after you make a deletion. When you use the Undelete feature, text is restored where the insertion point is positioned. Therefore, it is important to place the insertion point in the location in which you want the deleted text to appear.

The Undelete dialog box

C Procedures

1. Delete the item.

2. Position the insertion point in the location in which you want the deleted item to appear, if necessary.

3. Press [Ctrl+Shift+Z].

4. Select Restore.

f Step-by-Step

Use the Undelete feature to restore a deletion.

Select the word OUTDOORS in the second line of the document, press [Delete], and position the insertion point in front of the word PRICE in the second line of the document, if necessary.

*Steps*	*Practice Data*
1. Press [Ctrl+Shift+Z]. The Undelete dialog box opens.	Press [Ctrl+Shift+Z]
2. Select Restore. The Undelete dialog box closes and the deleted text is restored.	Click Restore

Press [Spacebar], if necessary, to add a space between the restored word and the word following it.

_{Restoring Deleted Text using Undo}

d Discussion

An alternate method of restoring text after it has been deleted is to use WordPerfect’s Undo feature. This feature is not limited solely to deleting text; it can also reverse the last editing change you made. By default, WordPerfect saves your last ten actions, although you can choose to save up to 300 actions.

The Undo feature differs from the Undelete feature because it restores text to its original location, while the Undelete feature restores deleted information at the insertion point.


o	You can also undo an action by selecting the Undo command from the Edit menu.

o	If you want to reverse the last Undo action, select the Redo command from the Edit menu or press the [Ctrl+Shift+R] key combination.

o	You can also see a history of the actions that were saved with a document so that they can be reused later by selecting the Undo/Redo History command from the Edit menu.

o	If you choose to maintain a large number of actions in the Undo/Redo History dialog box, it is a good idea to deselect the Save Undo/Redo items with document checkbox in the Undo/Redo Options dialog box. This option prevents your documents from becoming too large when you save them.

C Procedures

1. Delete the item.

2. Click the Undo button .

f Step-by-Step

Restore deleted text using the Undo feature.

Delete the second paragraph in the document.

*Steps*	*Practice Data*
1. Click the Undo button. The deleted text is restored to its original location.	Click

_{Using Typeover Mode}

d Discussion

WordPerfect can operate in two typing modes. By default, the program uses Insert typing mode. Insert mode inserts text in front of existing text as you type and pushes the existing text to the right of the insertion point.

You can also use Typeover mode when you are typing text into a document. Typeover mode replaces existing text as you type. When you use Typeover mode, you do not have to delete the text you want to replace. Instead, you simply begin typing and the text is replaced.


o	You can toggle between typing modes by pressing the [Insert] key or by double-clicking the General Status button on the right side of the Application Bar.

o	The current typing mode is reflected on the General Status button on the Application Bar.

C Procedures

1. Move the insertion point to the location in which you want to insert text.

2. Press [Insert], if necessary, to switch to Typeover mode.

3. Type the desired text.

f Step-by-Step

Use Typeover mode to replace text in a document.

*Steps*	*Practice Data*
1. Move the insertion point to the location in which you want to insert text. The insertion point is positioned.	Click before the word All in the first paragraph
2. Press [Insert], if necessary, to switch to Typeover mode. *Typeover* appears on the General* Status button on the Application Bar.*	Press [Insert], if necessary
3. Type the desired text. The new text replaces the previous text.	Type *New*

Return the typing mode to Insert mode by pressing [Insert].

_{Cutting and Pasting Text}

d Discussion

When you edit a document, you may need to rearrange the location of certain words, sentences, or paragraphs. One way to do this is to use the Cut feature. You must first select the text before you use the Cut feature. This feature then removes the selected text from the document.

When text is cut, it is stored on the Windows Clipboard, where it can be retrieved for use in other locations. The Windows Clipboard can only hold one item at a time. Therefore, if you cut one item to the Windows Clipboard and then cut another item, the second item replaces the first. If only one item is placed on the Windows Clipboard during a session, the information remains on the Windows Clipboard for the entire session.

After you have cut text in a document, you can paste it to another location using the Paste feature. Pasting retrieves the cut information from the Windows Clipboard and places it in a location of your choice.

You can paste cut information as often as you want until you cut new text to the Windows Clipboard.

Cutting and pasting text


o	You can also cut text by selecting the Cut command from the Edit menu or by pressing the [Ctrl+X] key combination.

o	You can also paste text by selecting the Paste command from the Edit menu or by pressing the [Ctrl+V] key combination.

o	Information that has been cut or copied maintains its size and text attributes when placed in a new location.

C Procedures

1. Select the text you want to cut.

2. Click the Cut button .

3. Select the location in which you want to paste the Windows Clipboard contents.

4. Click the Paste button .

f Step-by-Step

Cut text in a document, then paste it to a new location.

*Steps*	*Practice Data*
1. Select the text you want to cut. The text is selected.	Click the second paragraph 4 times, if necessary
2. Click the Cut button. The text is deleted from the document and saved to the Windows Clipboard.	Click
3. Select the location in which you want to paste the Windows Clipboard contents. The insertion point is positioned.	Scroll to the second page of the document and click in the far left margin two lines under the text Football Shoul. Pads
4. Click the Paste button. The cut text appears in the new location.	Click

_{Copying and Pasting Text}

d Discussion

In addition to cutting text within a document, you can copy it. The Copy feature copies selected text to the Windows Clipboard so that it can be used in other locations. The Copy feature differs from the Cut feature in that when you copy text, the selected text remains in its original location in the document. However, it can also be retrieved from the Windows Clipboard and pasted into other documents just like cut text. In addition, just as with the Cut feature, the Windows Clipboard can only hold one item at a time. Therefore, when you copy an item to the Windows Clipboard, the new item replaces the current item on the Windows Clipboard.

Copying and pasting text


o	You can also copy text by selecting the Copy command from the Edit menu or by pressing the [Ctrl+C] key combination.

o	Information that has been cut or copied maintains its size and text attributes when placed in a new location.

C Procedures

1. Select the text you want to copy.

2. Click the Copy button .

3. Select the location in which you want to paste the Windows Clipboard contents.

4. Click the Paste button .

f Step-by-Step

Copy text in a document, then paste it to a new location.

*Steps*	*Practice Data*
1. Drag to select the text you want to copy. The text is highlighted as you drag.	Drag to select the first set of column headings in the document, beginning with Sporting Good and ending with Retail Price
2. Release the mouse button. The text is selected.	Release the mouse button
3. Click the Copy button. The text is copied to the Windows Clipboard.	Click
4. Select the location in which you want to paste the Windows Clipboard contents. The insertion point is positioned.	Scroll as necessary and click in the blank line above the text Tennis Balls
5. Click the Paste button. The copied text appears in the new location.	Click

_{Using the Drag and Drop Text
Feature}

d Discussion

In addition to using the Cut and Copy features to move selected text, you can also move selected text with the mouse using the Drag and Drop Text feature. With this feature, text is moved to another part of a document simply by dragging it to the desired location. This feature is more efficient than the Cut and Paste features when you are moving or copying data only a short distance within the same document because it does not require that you use the Windows Clipboard for storage.


o	To copy selected text to another location using the Drag and Drop Text feature, hold the [Ctrl] key before clicking the mouse button on the text.

C Procedures

1. Select the text you want to move.

2. Drag the selected text to the desired location.

3. Release the mouse button.

f Step-by-Step

Use the Drag and Drop Text feature to move a text line to a new location.

*Steps*	*Practice Data*
1. Drag to select the text you want to move. The text is highlighted as you drag.	Drag to select the Hardball Bats text line under Tennis Racquets
2. Release the mouse button. The text is selected.	Release the mouse button
3. Drag the selected text to the desired location. The mouse pointer changes to include an outline box as you drag.	Drag the Hardball Bats text line below the Softball Bats text line
4. Release the mouse button. The selected text moves to the new location.	Release the mouse button

Close PRICE.WPD.

_Exercise

_{Using Editing Basics}

e Task

Navigate a document using the keyboard, the mouse, and the shadow cursor. Delete and undelete text in a document. Cut, copy, and paste text. Move text using the Drag and Drop Text feature.

1. Open Susan.

2. Using the keyboard, go to the bottom of the document.

3. Using the mouse, go to the top of the document.

4. Using the shadow cursor, place the insertion point in the center of the document page on the same line as the text Ms. Susan Woods.

5. Delete the first occurrence of the word note in the first sentence.

6. Delete the text, The Bowling Store, in the first sentence.

7. Use the Undo feature to restore the deletion.

8. Use the QuickSelect feature to select the sentence above the word Sincerely.

9. Delete the sentence.

10. Using the Undelete feature, restore the deletion.

11. Cut the sentence We look forward to working with you in the coming year..

12. Paste the sentence after the word April in the second paragraph.

13. Delete the first occurrence of the word us in the last sentence of the first paragraph.

14. Copy the text The Bowling Store in the first paragraph.

15. Paste The Bowling Store text after the words please send in the last sentence of the first paragraph.

16. Use the Drag and Drop Text feature to move the date, December 22, 1995, to the top of the letter.

17. Close the document without saving it.

_{Lesson
3 -

Using Character and Text Formatting}

_{In this lesson, you will
learn how to:}

· Work with formatting

· Use bold, italics, and underline

· Change the font face

· Change the font size

· Use the QuickFonts feature

· Use QuickFormat - characters

· Use QuickFormat - headings

· Create drop caps

· Edit drop cap size

· Disable drop caps

· Highlight text

· Change the highlight color

· Remove highlighting from text

· Insert special characters

_{Working with Formatting}

d Discussion

Another important feature of a word processing program is its ability to format documents. Formatting is a term used to collectively describe the general appearance of a document. WordPerfect includes formatting features you can use to change the appearance of text and alter spacing, margins, and page size. You can create drop caps, allowing you to enlarge a letter at the beginning of a document to call attention to it. You can apply character formatting as you type or by clicking a toolbar or Property Bar button. The common character formatting features include bold, italics, and underline, in addition to font face, size, and style.

_{Using Bold, Italics, and Underline}

d Discussion

You can bold existing text within a document using the Bold button. Bolding darkens text in order to emphasize it within a document. Bolding is best used sparingly for maximum effect.

You can italicize existing text using the Italic button. Italic type is slanted to the right and is often used for titles of publications or to add emphasis to text in a more subtle way than bolding.

You can underline text using the Underline button. Underlined type has a thin horizontal line under it and is often used for creating a line for manual entry on a form.

Using bold, italics, and underline


o	You can also bold characters by pressing the [Ctrl+B] key combination, italicize characters by pressing the [Ctrl+I] key combination, or underline characters by pressing the [Ctrl+U] key combination.

o	You can bold, italicize, and underline characters as you type by clicking the desired button and then typing the text. Clicking the button again disables the feature when you are finished typing the text you want to emphasize.

C Procedures

1. Select the text you want to bold.

2. Click the Bold button .

3. Select the text you want to italicize.

4. Click the Italic button .

5. Select the text you want to underline.

6. Click the Underline button .

f Step-by-Step

From the Student Data directory, open PRICE1.WPD.

Bold, italicize, and underline text in a document.

*Steps*	*Practice Data*
1. Select the text you want to bold. The text is selected.	Click the first line of text in the document 3 times to select it
2. Click the Bold button. The text is bolded.	Click
3. Select the text you want to italicize. The text is selected.	Scroll as necessary and click the last paragraph in the document beginning Worldwide Sporting Goods 4 times to select it
4. Click the Italic button. The text is italicized.	Click
5. Select the text you want to underline. The text is selected.	Scroll as necessary and click the second paragraph in the document beginning Please send 4 times to select it
6. Click the Underline button. The text is underlined.	Click

Click anywhere in the document to deselect the text.

_{Changing the Font Face}

d Discussion

You can specify a font for an entire document or for selected text within a document. Each font offers a distinctive look, with the number and variety of fonts available to you dependent upon the fonts you have installed on your system.

You can change fonts using the Property Bar. When you position the mouse pointer over a font in the Font Face list on the Property Bar, a sample of the font appears next to the list.


o	You can also change fonts by selecting the Font command from the Format menu.

o	You can display any character attribute on the screen, but your printer may not be capable of printing certain character attributes.

C Procedures

1. Select the text containing the font you want to change.

2. Click the Font Face arrow on the Property Bar.

3. Select the desired font.

f Step-by-Step

Change the font face in a document.

*Steps*	*Practice Data*
1. Drag to select the text containing the font you want to change. The text is highlighted as you drag.	Drag to select the first two lines of text in the document
2. Release the mouse button. The text is selected.	Release the mouse button
3. Click the Font Face arrow on the Property Bar. A list of fonts appears.	Click the Font Face arrow on the Property Bar
4. Select the desired font. The text appears in the new font.	Scroll as necessary and click Arial

Click anywhere in the document to deselect the text.

_{Changing the Font Size}

d Discussion

The size of a font is represented numerically by point size. Each point is approximately 1/72 of an inch. Therefore, the smaller the font size, the smaller the text. The size of the font you use is generally related to the text’s function. For example, the body of a letter may be in 11 or 12 point text, while a newsletter name or headline may be in 18 or 20 point text.

Like the font face, the font size can also be changed using the Property Bar.

Changing the font size


o	You can also change the font size by selecting the Font command from the Format menu.

C Procedures

1. Select the text containing the font size you want to change.

2. Click the font size arrow on the Property Bar.

3. Select the desired font size.

f Step-by-Step

Change the font size in a document.

*Steps*	*Practice Data*
1. Select the text containing the font size you want to change. The text is highlighted as you drag.	Drag to select the first two lines of text in the document
2. Release the mouse button. The text is selected.	Release the mouse button
3. Click the font size arrow on the Property Bar. A list of font sizes appears.	Click the Font Size arrow on the Property Bar
4. Select the desired font size. The text appears in the new font size.	Click 16

Click anywhere in the document to deselect the text.

_{Using the QuickFonts Feature}

d Discussion

You can use the QuickFonts feature to apply a recently-used font setting to a current font. The QuickFonts feature on the Property Bar saves as many as ten of the most recently-used settings including font face and font size selections, as well as appearance attributes, such as bold or italic.

C Procedures

1. Select the text containing the font you want to change.

2. Click the QuickFonts button on the Property Bar.

3. Select a recently-used font setting.

f Step-by-Step

Use the QuickFonts feature to apply a recently-used font setting to text in a document.

*Steps*	*Practice Data*
1. Drag to select the text containing the font you want to change. The text is highlighted as you drag.	Drag to select the text As of 12/29/95 in the document heading
2. Release the mouse button. The text is selected.	Release the mouse button
3. Click the QuickFonts button on the Property Bar. A list of recently-used font settings appears.	Click
4. Select a recently-used font setting. The font setting is applied to the text.	Click Arial 16

Click anywhere in the document to deselect the text.

_{Using QuickFormat - Characters}

d Discussion

You can copy existing formats in documents to other text using QuickFormat. QuickFormat copies formatting attributes, such as font and text appearance, from one text area to another.

When you activate QuickFormat, you have the choice of applying it in two ways. One way is to use the Selected characters radio button, which copies the fonts and attributes of the text you want to copy. The other method is to use the Headings radio button, which copies paragraph styles and borders, in addition to fonts and attributes.

In addition, text using the same QuickFormat style is automatically linked so that a change to one occurrence of text using that style changes all other occurrences of the linked text in the document. For example, if you change the font size of a heading that uses a QuickFormat style, all other headings using that style are changed as well.

Using QuickFormat with selected characters


o	You can also activate QuickFormat by selecting the QuickFormat command from the Format menu.

C Procedures

1. Position the insertion point in the text containing the format you want to copy.

2. Click the QuickFormat button .

3. Select the Selected characters radio button.

4. Select OK.

5. Select the text to which you want to apply the new format.

6. Click the QuickFormat button .

f Step-by-Step

Use QuickFormat to copy the formatting of selected characters.

*Steps*	*Practice Data*
1. Position the insertion point in the text containing the format you want to copy. The insertion point is positioned.	Click in the text *Minimum Order* at the beginning of the third paragraph
2. Click the QuickFormat button. The QuickFormat dialog box opens.	Click
3. Select the Selected characters radio button. The Selected characters* radio button is selected.*	Click Selected characters
4. Select OK. The QuickFormat dialog box closes and the mouse pointer changes into an I-beam with a paintbrush.	Click OK
5. Drag to select the text to which you want to apply the new format. The text is highlighted as you drag.	Scroll as necessary and drag to select the text Returns: at the beginning of the fourth paragraph
6. Release the mouse button. The copied format is applied to the text.	Release the mouse button
7. Click the QuickFormat button. QuickFormat is deactivated.	Click

_{Using QuickFormat - Headings}

d Discussion

Headings you format with QuickFormat have the same formatting attributes. If you change the format for one heading containing a particular style, all similar headings take on the same format automatically.


o	You can disable automatic updating by placing the insertion point in text containing the automatic heading, selecting the QuickFormat command from the Format menu, and selecting Discontinue.

o	You can also activate QuickFormat by selecting the QuickFormat command from the Format menu.

C Procedures

1. Position the insertion point in the text containing the format you want to copy.

2. Click the QuickFormat button .

3. Select the Headings radio button.

4. Select OK.

5. Click anywhere in the text to which you want to apply the new format.

6. Click the QuickFormat button .

f Step-by-Step

Use QuickFormat to copy the formatting, including paragraph styles and borders, of a heading.

*Steps*	*Practice Data*
1. Position the insertion point in the text containing the format you want to copy. The insertion point is positioned.	Scroll as necessary and click in the first Sporting Good heading line above the text Ski Gloves
2. Click the QuickFormat button. The QuickFormat dialog box opens.	Click
3. Select the Headings radio button, if necessary. The Headings* radio button is selected.*	Click Headings, if necessary
4. Select OK. The QuickFormat dialog box closes and the mouse pointer changes into an I-beam with a paint roller.	Click OK
5. Click anywhere in the text to which you want to apply the new format. The copied format is applied to the heading text.	Scroll as necessary and click the text Sporting Good above the text Football Helmets on page 2
6. Click the QuickFormat button. QuickFormat is deactivated.	Click

_{Creating Drop Caps}

d Discussion

You can use drop caps to enlarge the first character, letters, or word of a document. Drop caps are an eye-catching way to call attention to the beginning of a document, such as a newsletter or brochure.

Drop caps can be customized in several ways. The font style and color can be changed to place even more emphasis on the drop cap. Height and position can be adjusted and a border can be placed around the drop cap. The drop cap can include the initial characters, a specified number of characters, or the entire first word.

When you want to customize a drop cap, the buttons on the Property Bar change to include options to select a predefined drop cap; change the size, position, and font of a drop cap; specify border and fill styles for a drop cap; and choose options, such as how many characters to include in a drop cap.

Creating a drop cap


o	You can also create a drop cap as you type a new paragraph by selecting the Drop Cap command from the Paragraph submenu on the Format menu and then typing the text. The first letter will be in the form of a drop cap.

o	You can also create a drop cap by pressing the [Ctrl+Shift+C] key combination.

C Procedures

1. Position the insertion point in the text to which you want to apply a drop cap.

2. Select the Format menu.

3. Point to the Paragraph command.

4. Select the Drop Cap command.

5. Select Close on the Drop Cap feature bar.

f Step-by-Step

Create a drop cap in a document.

*Steps*	*Practice Data*
1. Position the insertion point in the text to which you want to apply a drop cap. The insertion point is positioned.	Position the insertion point in the word The at the beginning of the sentence The following price list includes… in the first paragraph
2. Select the Format menu. The Format* menu appears*.	Click Format
3. Point to the Paragraph command. The Paragraph* submenu appears.*	Point to Paragraph
4. Select the Drop Cap command. The drop cap is applied to the text and the Property Bar options change.	Click Drop Cap

_{Editing Drop Cap Size}

d Discussion

You can edit the size of a drop cap. There are several predefined drop caps from which you can choose. For example, you can vary the size of a drop cap from two lines to nine lines high. You can also customize the height up to 50 lines as well as specify increments in hundredths of an inch.

Editing a drop cap size


o	You can also access the drop cap options on the Property Bar by clicking the right mouse button on the drop cap and selecting the Drop Cap command from the QuickMenu.

C Procedures

1. Position the insertion point to the left of the drop cap you want to resize.

2. Click the Drop Cap Size button on the Property Bar.

3. Select the desired size.

f Step-by-Step

Edit the size of a drop cap.

Display the Drop Cap feature bar, if necessary.

*Steps*	*Practice Data*
1. Position the insertion point to the left of the drop cap you want to resize. The insertion point is positioned.	Click to the left of the drop cap in the first sentence
2. Click the Drop Cap Size button on the Property Bar. A list of drop cap sizes appears.	Click
3. Select the desired size. The size of the drop cap changes accordingly.	Click 2 Lines High

_{Disabling Drop Caps}

d Discussion

If you find that you do not need a drop cap in a document, you can return the text to its original size. When you remove a drop cap, you remove all formatting associated with it, such as the size, font, border, and position.

Disabling a drop cap


o	You can also access the drop cap options on the Property Bar by clicking the right mouse button on the drop cap and selecting the Drop Cap command from the QuickMenu.

C Procedures

1. Position the insertion point to the left of the drop cap you want to remove.

2. Click the Drop Cap Style button on the Property Bar.

3. Select the No Cap option.

f Step-by-Step

Disable a drop cap.

*Steps*	*Practice Data*
1. Position the insertion point to the left of the drop cap you want to remove. The insertion point is positioned.	Position the insertion point to the left of the drop cap in the first sentence, if necessary
2. Click the Drop Cap Style button on the Property Bar. A graphic display of drop cap types appears.	Click
3. Select the No Cap option. The drop cap is removed.	Click

_{Highlighting Text}

d Discussion

When you want to call attention to text within a document, you can highlight it. In the same way that a highlighter pen highlights text on a piece of paper, WordPerfect’s Highlight feature places a thick transparent colored line over text you select. The default highlight color is yellow, but you can change it as desired. However, if you select a dark highlight color, such as black or navy, the text will be hidden by the highlight.

You can print highlight colors if your printer supports color printing. If you have a black and white printer, any color highlighting prints in shades of gray. For example, yellow highlighting prints as a light gray color and red highlighting prints as a dark gray color.

Highlighting text


o	You can also click the Highlight button and then select the text you want to highlight. This action allows you to highlight more than one instance of text because the feature remains activated until you click the Highlight button again.

o	You can also activate and deactivate the Highlight feature by selecting the On command from the Highlight submenu on the Tools menu.

C Procedures

1. Select the text you want to highlight.

2. Click the Highlight button .

f Step-by-Step

Highlight text in a document.

*Steps*	*Practice Data*
1. Drag to select the text you want to highlight. The text is highlighted as you drag.	Drag to select the text AS OF 12/29/95 in the third line of the document
2. Release the mouse button. The text is selected.	Release the mouse button
3. Click the Highlight button. The text is highlighted.	Click

_{Changing the Highlight Color}

d Discussion

You can change the default highlight color to virtually any color you desire. This task is accomplished using the color palette in the Highlight list. Colors from which you can choose include red, green, and blue. You can even mix different highlight colors within the same document as well as adjust the intensity of any highlight color. It is best to avoid the darker colors, however, as they tend to hide the text to which they are applied.

Previously used highlight colors appear in the top row of the color palette, making them easier to access in the future.

Changing the highlight color


o	You can change the highlight color that has been previously applied to text by selecting a new color and then selecting the highlighted text.

C Procedures

1. Click the arrow on the Highlight button .

2. Select the desired color.

f Step-by-Step

Change the highlight color.

*Steps*	*Practice Data*
1. Click the arrow on the Highlight button. A color palette appears.	Click the arrow on the Highlight button
2. Select the desired color. The highlight color changes.	Click the blue color seventh from the left in the fourth row

Scroll down as necessary until the last paragraph on page 2 is visible. Highlight the text in the paragraph. Notice that the text is highlighted in light blue. Return the highlight color to the default yellow color (sixth from the left in the fifth row).

_{Removing Highlighting from Text}

d Discussion

You can remove any previously applied highlighting in a document by clicking anywhere in the highlighted text and clicking the Highlight button. You can also choose to remove only parts of highlighted text. When highlighting is removed, the selected text returns to its previous appearance.


o	To remove only a section of highlighting, select the desired text and click the Highlight button on the toolbar.

o	You can also remove highlighted text by selecting the desired text and selecting the Remove command from the Highlight submenu on the Tools menu.

C Procedures

1. Position the insertion point in the text containing the highlighting you want to remove.

2. Click the Highlight button .

f Step-by-Step

Remove highlighting from text.

*Steps*	*Practice Data*
1. Position the insertion point in the text containing the highlighting you want to remove. The insertion point is positioned.	Click anywhere in the highlighted text in the last paragraph on the second page
2. Click the Highlight button. The highlighting is removed.	Click

_{Inserting Special Characters}

d Discussion

In addition to the characters and numbers you can enter in WordPerfect using the keyboard, you can also use special fonts called WordPerfect characters. This character set includes iconic symbols, typographic symbols, and Russian letters, in addition to others. When a character is selected in the Symbols dialog box, a corresponding character set number appears in the Number text box. You can insert these characters into any document.

You can select the Insert and close button to insert one character and close the Symbols dialog box. To continue inserting characters, you select the Insert button. This option keeps the Symbols dialog box open, allowing you to insert additional characters.

The Symbols dialog box


o	You can also open the Symbols dialog box by pressing the [Ctrl+W] key combination.

C Procedures

1. Position the insertion point in the location in which you want to insert the special character.

2. Click the Insert button on the Property Bar .

3. Select the Set button.

4. Select the desired character set.

5. Select the desired character from the Characters list box.

6. Select Insert and close.

f Step-by-Step

Insert a special character into a document.

*Steps*	*Practice Data*
1. Position the insertion point in the location in which you want to insert the special character. The insertion point is positioned.	Click before the word copyright in the last paragraph on page 2
2. Click the Insert button. The Symbols dialog box opens.	Click
3. Select the Set button. A list of character sets appears.	Click Set
4. Select the desired character set. The character set is selected.	Click Typographic Symbols
5. Select the desired character from the Symbols list box. The character is selected and the character number appears in the Number* text box.*	Click the copyright symbol second from the right in the fifth row (character number 4,23)
6. Select Insert and Close. The Symbols dialog box closes and the special character appears in the document.	Click Insert and close

Close PRICE1.WPD.

_Exercise

_{Using Character and Text Formatting}

e Task

Bold, italicize, and underline text in a document. Use the QuickFormat feature to copy formatting. Change the font size and font face of text. Add a drop cap and highlight text.

1. Open History.

2. Bold the title Worldwide Sporting Goods Corporate History.

3. Use QuickFormat to bold all occurrences of the text Worldwide Sporting Goods in the document.

4. Underline the title Worldwide Sporting Goods Corporate History.

5. Italicize the text family-owned in the first paragraph.

6. Change the font size of the title Worldwide Sporting Goods Corporate to 20.

7. Change the font face of the title Worldwide Sporting Goods Corporate to Arial.

8. Use the QuickFonts feature to apply the Arial 20 font to History in the title.

9. Add a drop cap to the first letter of the first paragraph.

10. Resize the drop cap to four lines high.

11. Highlight the text 1956 in the first paragraph.

12. Change the highlight color to bright green and highlight the text 1964 in the second paragraph.

13. Highlight the word year in the third sentence of the second paragraph.

14. Remove the highlighting from the word year in the second paragraph.

15. Change the highlight color back to yellow.

16. Close the document without saving it.

_{Lesson
4 -

Working with Documents}

_{In this lesson, you will
learn how to:}

· Create a new blank document

· Add an entry to the Address Book

· Use the Address Book

· Complete user information

· Create documents from templates

· Show/Hide the format symbols

· Reveal codes

· Resize the Reveal Codes window

· Switch between document views

· Preview a document using Zoom

· Hide document guidelines

_{Creating a New Blank Document}

d Discussion

When you open WordPerfect, a blank document appears. You can create additional new documents by clicking the New Blank Document button on the WordPerfect 8 Toolbar. You can have as many as nine document windows open at the same time.


o	You can also create a new, blank document by selecting the New command from the File menu or by pressing the [Ctrl+Shift+N] key combination.

C Procedures

1. Click the New Blank Document button .

f Step-by-Step

Create a new, blank document.

*Steps*	*Practice Data*
1. Click the New Blank Document button. A new, blank document is created and the title bar and the Application Bar reflect the addition.	Click

Close the document.

_{Adding an Entry to the Address
Book}

d Discussion

You can use the WordPerfect Address Book to store names, addresses, and telephone numbers. The Address Book works just like a physical address system in that you can insert names and addresses, categorize your contacts, and create separate books for different uses. In addition, you can have the Address Book place names and addresses into your documents automatically, as well as create mass mailings using contacts found in the Address Book. The Address Book will even dial the telephone for you.

The New Person Properties dialog box


o	There are many different fields available in the New Person Properties dialog box. You do not need to complete all the available fields. Simply complete only the fields applicable to you.

C Procedures

1. Select the Tools menu.

2. Select the Address Book command.

3. Select Add.

4. Select Person to add a contact for an individual or Organization to add a contact for a business.

5. Select OK.

6. Type the contact’s first name in the First name text box.

7. Press [Tab].

8. Type the contact’s last name in the Last name text box.

9. Press [Tab] 3 times.

10. Type the contact’s address in the Address text box.

11. Press [Tab].

12. Type the contact’s city in the City text box.

13. Press [Tab].

14. Type the contact’s state abbreviation in the State/Province text box.

15. Press [Tab].

16. Type the contact’s ZIP code in the Zip/Postal code text box.

17. Select the Phone Numbers tab.

18. Select the radio button corresponding to the telephone number you want to use as the contact’s default number.

19. Click in the corresponding text box.

20. Type the contact’s telephone number.

21. Select OK to close the New Person Properties dialog box or New to continue adding entries.

22. Select Close.

f Step-by-Step

Add an entry to the Address Book.

*Steps*	*Practice Data*
1. Select the Tools menu. The Tools* menu appears.*	Click Tools
2. Select the Address Book command. The Address Book opens.	Click Address Book...
3. Select Add. The New Entry dialog box opens.	Click Add...
4. Select Person to add a contact for an individual or Organization to add a contact for a business. The appropriate entry type is selected.	Click Person, if necessary
5. Select OK. The New Entry dialog box closes and the New Person Properties dialog box opens.	Click OK
6. Type the contact’s first name in the First name text box. The text appears in the First name* text box.*	Type your first name
7. Press [Tab]. The insertion point appears in the Last* name text box.*	Press [Tab]
8. Type the contact’s last name in the Last name text box. The text appears in the Last name* text box.*	Type your last name
9. Press [Tab] 3 times. The insertion point appears in the Address* text box.*	Press [Tab] 3 times
10. Type the contact’s address in the Address text box. The text appears in the Address* text box.*	Type your address
11. Press [Tab]. The insertion point appears in the City* text box.*	Press [Tab]
12. Type the contact’s city in the City text box. The text appears in the City* text box.*	Type your city
13. Press [Tab]. The insertion point appears in the State/Province* text box.*	Press [Tab]
14. Type the contact’s state abbreviation in the State/Province text box. The text appears in the State/Province* text box.*	Type your state abbreviation
15. Press [Tab]. The insertion point appears in the Zip/Postal code* text box.*	Press [Tab]
16. Type the contact’s ZIP code in the Zip/Postal code text box. The text appears in the Zip/Postal* code text box.*	Type your ZIP code
17. Select the Phone Numbers tab. The Phone Numbers* page appears.*	Click the Phone Numbers tab
18. Select the radio button corresponding to the telephone number you want to use as the contact’s default number. The appropriate radio button is selected.	Click Home phone, if necessary
19. Click in the corresponding text box. The insertion point appears in the appropriate text box.	Click in the Home phone text box
20. Type the contact’s telephone number. The number appears in the appropriate text box.	Type your phone number
21. Select OK to close the New Person Properties dialog box or New to continue adding entries. The New Person Properties dialog box closes or a blank entry form appears.	Click OK
22. Select Close. The Address Book closes.	Click Close

_{Using the Address Book}

d Discussion

You can use the Address Book to insert addresses into documents, to create mass mailings to a group of people, or to categorize contacts into specific groupings so that you can access individual information quickly.

You can also format contact information if you want it to appear in a different manner. For example, you can choose to format a contact in US Standard (the default), US Standard with Country, Name and Company, or Name, Title and Company.

In addition, you can edit contact information if, for example, the contact’s telephone number changes, and remove contacts you no longer need.

You can also have the Address Book dial a telephone number for you.


o	You must have a modem or network connection to dial a telephone number from the Address Book.

o	You can select multiple entries in the Address Book by holding the [Ctrl] key while you click the entries.

o	You can also add entries to the Address List by selecting Address List and then double-clicking the entries you want to add.

o	You can also remove entries from the Address Book by dragging the entry out of the list box in the Address Book.

C Procedures

1. To insert an address into a document, position the insertion point in the location where you want the address to appear.

2. Select the Tools menu.

3. Select the Address Book command.

4. Select the address you want to insert from the list box.

5. Select Insert.

6. To dial a telephone number, select the contact whose telephone number you want to dial from the list box.

7. Select Dial.

8. To format an entry, select the contact you want to format from the list box.

9. Select Format.

10. Select the format style from the Format list box.

11. Select OK.

12. To remove an entry, select the contact you want to remove from the list box.

13. Select Remove.

14. To edit a contact, select the contact you want to edit from the list box.

15. Select Edit.

16. Make the changes in the Properties for dialog box.

17. Select OK.

18. To add entries to the Address List, select Address List.

19. Drag the entry you want to add into the Address List.

20. Release the mouse button.

21. Select Close List to close the Address List.

_{Completing User Information}

d Discussion

When you create a document, you can select a predefined document template to make the task you need to complete easier and faster. Templates provide pre-established formatting and layout options that can be used for creating documents such as letters, fax cover sheets, resumes, newsletters, and memos. You can also create your own templates for use in creating customized documents.

Templates can contain various tools, including abbreviations, keyboards, button bars, macros, styles, and menus. Templates are useful for creating documents with a standard appearance. For example, you can use a template so that all memos written by the employees of a company will have a similar form, enabling all the employees to comply with company standards. You can also use templates when you want to create a framework within which you can work.

Templates are divided into groups representing a specific document type in the New dialog box. Each template group contains several different templates related to the group template. For example, in the Business Forms group, you can choose a Balance Sheet template, an Expense Report template, and a Daily Time Sheet template.

In addition, WordPerfect experts simplify the tasks associated with using templates. When you use an expert, the Corel PerfectExpert window opens. The Corel PerfectExpert provides various options you can use to help you quickly and efficiently design your documents and insert information. WordPerfect includes experts for creating calendars, faxes, memos, newsletters, and web pages.

The first time you create a template, you are prompted to enter your name, title, organization, and other pertinent data into the New Person Properties dialog box. Once the data has been entered, it is recorded in WordPerfect and you are not prompted to enter it again. This information is used in the template when applicable. For example, if you select a business card template, WordPerfect automatically fills in the business card information, such as your name, telephone number, and business organization, based on the information you entered into the New Person Properties dialog box.

Templates are WordPerfect files that are given a .wpt file extension. If the standard option was selected when WordPerfect was installed, the templates are stored in the Template folder.


o	There are many different fields available in the New Person Properties dialog box. You do not need to complete all the available fields. Simply complete only the fields applicable to you.

o	You cannot select a predefined template by clicking the New Blank Document button on the WordPerfect 8 Toolbar.

o	You can also open the New dialog box by pressing the [Ctrl+Shift+N] or [Ctrl+T] key combinations.

C Procedures

1. Select the File menu.

2. Select the New command.

3. Select the group list at the top of the dialog box.

4. Select the desired template group.

5. Select the specific template you want to use from the list box.

6. Select Create.

7. Select OK.

8. Select the desired entry type.

9. Select OK.

10. Type your first name in the First name text box.

11. Press [Tab].

12. Type your last name in the Last name text box.

13. Press [Tab] 3 times.

14. Type your address in the Address text box.

15. Press [Tab].

16. Type your city in the City text box.

17. Press [Tab].

18. Type your state in the State/Province text box.

19. Press [Tab].

20. Type your ZIP code in the Zip/Postal code text box.

21. Press [Tab].

22. Type your country in the Country text box.

23. Press [Tab].

24. Select the Phone Numbers tab.

25. Select the radio button corresponding to the telephone number you want to use as the default.

26. Click in the corresponding text box.

27. Type your telephone number.

28. Select OK.

29. Select Close.

_{Creating Documents from Templates}

d Discussion

Once you have entered your personal data in the New Person Properties dialog box, you are ready to complete the selected template. Each template is unique and, as a result, the information you enter will vary, depending on the template you choose.

WordPerfect provides templates in several different groups in the New dialog box. Examples of these groups include Business Forms, which provides a variety of business document templates; Education, which provides a number of templates useful for a student; and Legal, which provides templates for the legal professional.

Creating a document based on a template


o	Each template requires unique data in order to complete it. Therefore, the procedure and step-by-step that follows is representative only of the Letter, Business template.

o	You can also open the New dialog box by pressing the [Ctrl+Shift+N] or [Ctrl+T] key combinations.

C Procedures

1. Select the File menu.

2. Select the New command.

3. Select the group list at the top of the dialog box.

4. Select the desired template group.

5. Select the specific template you want to use from the list box.

6. Select Create.

7. Type the name and address of the person to whom the letter is being sent in the To text box.

8. Select the Greeting (Ex: Dear Ms. Smith) text box.

9. Type the desired greeting.

10. Select the Select element to modify list.

11. Select From.

12. Select Change, if necessary.

13. Select your name from the Address Book list box.

14. Select Select.

15. Select Finished.

16. Type the text for the body of the letter.

17. Close the Letter PerfectExpert.

f Step-by-Step

Create a new document based on a template.

*Steps*	*Practice Data*
1. Select the File menu. The File* menu appears.*	Click File
2. Select the New command. The New dialog box opens.	Click New…
3. Select the group list at the top of the dialog box. A list of groups appears.	Click
4. Select the desired template group. The desired template group is selected and the template options in the group appear.	Click Correspondence, Business
5. Select the specific template you want to use from the list box. The specific template is selected and a description of the template appears at the bottom of the New dialog box.	Scroll as necessary and click Letter, Business
6. Select Create. The New dialog box closes and the LetterPerfectExpert and the Letter PerfectExpert dialog box open with the insertion point positioned in the To text box.	Click Create
7. Type the name and address of the person to whom the letter is being sent in the To text box. The text appears in the To text box.	Type the text as shown below
8. Select the Greeting (Ex: Dear Ms. Smith) text box. The insertion point appears in the Greeting (Ex: Dear Ms. Smith)* text box.*	Click in the Greeting (Ex: Dear Ms. Smith) text box
9. Type the desired greeting. The text appears in the Greeting (Ex: Dear Ms. Smith* text box.*	Type *Dear Mr. Anderson*
10. Select the Select element to modify list. A list of elements appears.	Click Select element to modify
11. Select From. *From* is selected and the Letter PerfectExpert dialog box changes to reflect the selection.	Click From
12. Select Change, if necessary. The Address Book opens.	Click Change...
13. Select your name from the Address Book list box. The name and address are selected.	Click your name, if necessary
14. Select Select. The Address Book closes and the selected name appears in the From* box.*	Click Select
15. Select Finished. The Letter PerfectExpert dialog box closes and the insertion point appears in the body of the letter.	Click Finished
16. Type the text for the body of the letter. The text appears in the document.	Type the text as shown below
17. Close the Letter PerfectExpert. The Letter PerfectExpert closes.	Click

Address the letter to the following:

Mr. Bob Anderson

55 Militia Road

Fort Washington, PA 19034

Type the following for the body of the letter, formatting where appropriate:

Thank you for your recent order from Worldwide Sporting Goods. We know you will be pleased with your merchandise.

Please let us know if we can be of further assistance and don’t forget our big sale beginning next month. As a valued customer, you will receive a 10% discount on your purchases.

Thanks again.

Save the document as letter.wpd.

_{Showing/Hiding the Format Symbols}

d Discussion

You can display the format symbols in a document to make editing easier. For example, symbol markers for spaces, paragraphs, tabs, and indents are helpful when you are editing to determine if your spacing and alignment are uniform.

Symbols appear in comments, text boxes, headers, footers, footnotes, watermarks, graphics box captions, and the full forms of table of authorities entries.

You can hide the format symbols when you want to get a better idea of how your document will look when it is printed.

A document with the format symbols displayed


o	You can also show or hide the format symbols by pressing the [Ctrl+Shift+F3] key combination.

C Procedures

1. Select the View menu.

2. Select the Show command to display the format symbols.

f Step-by-Step

Show the format symbols and then hide them.

*Steps*	*Practice Data*
1. Select the View menu. The View* menu appears*.	Click View
2. Select the Show command to display the format symbols. The format symbols appear.	Click Show

Scroll as necessary to view the format symbols.

Select the Show command from the View menu to hide the format symbols.

_{Revealing Codes}

d Discussion

When WordPerfect features are used in a document, codes are usually inserted into the document. For example, when you select a feature such as Bold, you can see the results of the command on screen. In addition, hidden codes are placed in the document to tell WordPerfect when to begin and end the Bold feature. By hiding the codes, WordPerfect keeps the window from becoming difficult to read.

Codes determine how a document will appear when it is printed and are helpful in figuring out how a document is formatted, enabling you to make changes more easily. Codes can be displayed in their own window, called the Reveal Codes window, at the bottom of the screen. Opening the Reveal Codes window divides the document window into two sections. The top section displays the normal text area and the bottom section displays both the text and its associated codes. A divider line splits the windows.

The insertion point moves in the Reveal Codes window in the same way it moves through a normal document. When you use the keyboard or the mouse to move the insertion point in the text area, the insertion point in the corresponding area in the Reveal Codes window moves as well.

If a code is associated with a dialog box, you can open that dialog box by double-clicking its code. For example, you can open the Font dialog box by double-clicking a Font Size code.

Working with the Reveal Codes window open is one way to become familiar with the codes WordPerfect uses in its documents to control the display and printing features.

Revealing codes


o	You can also open or close the Reveal Codes window by pressing the [Alt+F3] key combination, or by clicking the right mouse button in the text area and selecting or deselecting the Reveal Codes command from the QuickMenu.

C Procedures

1. Select the View menu.

2. Select the Reveal Codes command to open the Reveal Codes window.

f Step-by-Step

Reveal the codes associated with a document.

*Steps*	*Practice Data*
1. Select the View menu. The View* menu appears.*	Click View
2. Select the Reveal Codes command to open the Reveal Codes window. The Reveal Codes window opens.	Click Reveal Codes

_{Resizing the Reveal Codes Window}

d Discussion

You can resize the Reveal Codes window so that you can view more of the codes or more of the current document. The Reveal Codes window takes up approximately 25% of the screen on most monitors. If you find this to be too large or too small, you can easily adjust the window to better suit your needs. You can adjust the Reveal Codes window for just the current editing session or for future editing sessions as well. The Reveal Codes window size can be adjusted anywhere from 10% to 90%.


o	You can adjust the size of the Reveal Codes window permanently by selecting the Settings command from the Tools menu, double-clicking the Display icon, selecting the Reveal Codes tab, and selecting the desired size.

C Procedures

1. Position the insertion point over the top line of the Reveal Codes window.

2. Drag the window to the desired size.

3. Release the mouse button.

f Step-by-Step

Resize the Reveal Codes window.

Open the Reveal Codes window, if necessary.

*Steps*	*Practice Data*
1. Position the insertion point over the top line of the Reveal Codes window. The mouse pointer changes into a double-headed arrow.	Position the insertion point over the top line of the Reveal Codes window
2. Drag the window to the desired size. A thick black line indicates the window size as you drag.	Drag the window up about an inch
3. Release the mouse button. The Reveal Codes window is resized.	Release the mouse button

Close the Reveal Codes window.

_{Switching between Document Views}

d Discussion

WordPerfect provides three ways to view your documents, including Draft view, Page view, and Two Page view.

Draft view imitates a WYSIWYG (What You See Is What You Get) environment. In this view, your document appears similar (but not exactly) to how it will look when printed. You can usually work faster in Draft view because features such as headers, footers, and watermarks do not appear.

In Page view, a full WYSIWYG environment exists. The document appears exactly as it will when printed. Features such as headers, footers, and watermarks appear. Because information in Page view appears as it will when printed, items that do not print, such as comments, appear as icons when Page view is selected.

Two Page view is similar to Page view except that two consecutive pages appear side by side in the same document window. Two Page view is helpful when you want to see how a document flows visually before it is printed.


o	You can also select Draft view by pressing the [Ctrl+F5] key combination and Page view by pressing the [Alt+F5] key combination.

C Procedures

1. Select the View menu.

2. Select the desired view.

f Step-by-Step

Switch between views in a document.

*Steps*	*Practice Data*
1. Select the View menu. The View* menu appears.*	Click View
2. Select the Draft command. The document appears in Draft* view.*	Click Draft

Switch back to Page view.

_{Previewing a Document using Zoom}

d Discussion

In Draft and Page views, you can use the Zoom feature to look at text or graphics more closely or from a greater distance. For example, if you want to see more of your document as you are working, you can choose to decrease the magnification of it. The Zoom feature changes how a document appears on the screen, but does not alter the size of the text in the printed document. By default, characters appear on the screen at 100% of actual size.

You can also use the Full Page option to view an entire page of a document at one time. The Full Page option allows you to see how a document will look when it is printed.

Using the Zoom feature


o	The Zoom feature cannot be used in Two Page view.

o	You can also select the Zoom command from the View menu.

o	You can return to the default view by selecting the Zoom command from the View menu and selecting the 100% radio button.

C Procedures

1. Click the Zoom button .

2. Select the desired zoom command to change the magnification of the document.

f Step-by-Step

Preview an entire document page using the Zoom feature.

*Steps*	*Practice Data*
1. Click the Zoom button. The Zoom* menu appears.*	Click
2. Select the desired zoom command to change the magnification of the document. The document view zooms accordingly.	Click Full Page

Select the 100% command from the Zoom menu to return to the previous magnification.

Close LETTER.WPD.

_{Hiding Document Guidelines}

d Discussion

By default, guidelines appear in the document window to show margins (top, bottom, left, and right) in a document. If you want to work without guidelines, you can hide them using the Guidelines dialog box.

Hiding document guidelines

C Procedures

1. Select the View menu.

2. Select the Guidelines command.

3. Deselect the Margins checkbox.

4. Select OK.

f Step-by-Step

Hide document guidelines.

*Steps*	*Practice Data*
1. Select the View menu. The View* menu appears.*	Click View
2. Select the Guidelines command. The Guidelines dialog box opens.	Click Guidelines…
3. Deselect the Margins checkbox. The Margins* checkbox is deselected.*	Click Margins
4. Select OK. The Guidelines dialog box closes and the guidelines in the document are hidden.	Click OK

Redisplay guidelines in the document by selecting the Margins checkbox in the Guidelines dialog box.

_Exercise

_{Working with Documents}

e Task

Complete a template expert. Show and hide format symbols. Open, size, and close the Reveal Codes window. Hide guidelines and view and rename a document.

1. Open the Address Book and add your name and address, if necessary.

2. Remove all of the other names and addresses from the Address Book.

3. Select the Fax Cover Sheet template from the Correspondence, Business group.

4. Select the Contemporary style.

5. Enter Bill Jones as the fax recipient, Smart Sports as the fax organization, (310) 555-0956 as the fax number, and (310) 555-0955 as the telephone number.

6. Indicate that the fax is being sent by you. (Hint: Use the Address Book to change the From name, if necessary).

7. Under the date in the fax, type the following text: Just a note verifying that your order for baseball jerseys will be shipped tomorrow. Any questions please feel free to call..

8. Close the Fax Coversheet PerfectExpert.

9. Show the format symbols in the document.

10. Hide the format symbols in the document.

11. Open the Reveal Codes window.

12. Increase the height of the Reveal Codes window by about an inch.

13. Close the Reveal Codes window.

14. View the document in Draft view.

15. Hide guidelines in the document.

16. Display guidelines in the document.

17. Zoom the document to 75%.

18. Close the document without saving it.

_{Lesson
5 -

Spell Checking a Document}

_{In this lesson, you will
learn how to:}

· Use Spell Checker

· Start Spell Checker

· Replace a misspelled word

· Skip an identified word

· Close Spell Checker

· Add words to QuickCorrect

· Delete entries from QuickCorrect

· Use QuickWords

· Use Format-As-You-Go

· Use SmartQuotes

· Use Prompt-As-You-Go

· Use Spell-As-You-Go

_{Using Spell Checker}

d Discussion

WordPerfect includes a tool called Spell Checker that you can use to check the spelling of words in entire documents, sections of documents, and even text entry boxes. It can also check for duplicate words, irregular capitalization, and words with numbers. By default, the spell check begins automatically when Spell Checker is installed. This option is known as Auto Start. If you prefer to begin the spell check yourself, you can change this option so that you must select Start from the Spell Checker page in the Writing Tools dialog box before the spell check proceeds.

When you spell check a document, Spell Checker searches main and supplementary dictionary files. The main dictionary file is included with WordPerfect. In addition, you can create supplementary dictionaries to perform actions such as bolding words or phrases added during a spell check or keeping track of words and phrases you want to consistently skip or replace.

_{Starting Spell Checker}

d Discussion

Spell Checker begins to check spelling at the current location of the insertion point. When a word is not recognized, it appears in the Not found text box on the Spell Checker page in the Writing Tools dialog box, along with suggestions you can use to replace the word in your document.

By default, Spell Checker checks an entire document from the insertion point to the end of the document. You can also check just a portion of a document by selecting the section you want to check and then starting the spell check. An alternate method is to use the Check list on the Spell Checker page to select specific sections of a document to spell check.


o	You can also start Spell Checker by selecting the Spell Check command from the Tools menu or by pressing the [Ctrl+F1] key combination.

o	The first time that you open the Writing Tools dialog box in WordPerfect, it appears as a stationary window at the bottom of the document window. Afterwards, if you move the dialog box, it will open as a floating window from that point forward.

C Procedures

1. Click the Spell Check button .

f Step-by-Step

From the Student Data directory, open RELEASE.WPD.

Start Spell Checker.

Position the insertion point at the top of the document, if necessary.

*Steps*	*Practice Data*
1. Click the Spell Check button. Spell Checker is activated and the Writing Tools dialog box opens.	Click

_{Replacing a Misspelled Word}

d Discussion

Once Spell Checker has been activated, it will stop at the first misspelled or unrecognized word. If the word is misspelled, WordPerfect presents you with alternative, correct spellings on the Spell Checker page in the Writing Tools dialog box. The word that WordPerfect thinks is closest to the correct spelling appears in the Replace with text box. You can then replace the misspelled word with the suggested replacement word, or you can choose from the other suggestions in the Replacements list box. You can also choose to see additional suggested words by selecting the Suggest button on the Spell Checker page.

When Spell Checker selects a word or phrase, the following options are available:

Option	Description
Replace	Replaces the word or phrase with the text specified in the Replace with text box. You can also select one of the choices in the Replacements list box or edit the word or phrase in the Replace with text box.
Resume	Allows you to continue an incomplete spell check.
Skip Once	Skips one occurrence of the word or phrase.
Skip All	Skips every occurrence of the word or phrase during the current spell check.
Add	Adds the word or phrase to the dictionary selected from the Add to list.
Auto Replace	Replaces the word or phrase with the text specified in the Replace with text box and adds the word or phrase to a user word list dictionary.
Undo	Reverses the last action.
Options	Provides options you can use to maintain the word lists, select languages, and personalize Spell Checker.

Replacing a misspelled word


o	If a spell check is interrupted (e.g., you click outside of the Writing Tools dialog box to edit the document), the Replace button on the Spell Checker page may be replaced with the Resume button. If so, select Resume to continue the spell check.

C Procedures

1. Click the Spell Check button .

2. Select Replace.

f Step-by-Step

Replace a misspelled word with the correct spelling.

Place the insertion point at the top of the document and start Spell Checker, if necessary.

*Steps*	*Practice Data*
1. Select Replace. The misspelled word is replaced with the correct spelling and the spell check continues.	Click Replace to replace the word Immmediate with Immediate

_{Skipping an Identified Word}

d Discussion

You can choose to skip a word when you are using Spell Checker. For example, if Spell Checker identifies a word as being spelled incorrectly when, in fact, it is correct, you can skip the word in the document. Skipping the word means that Spell Checker does not alter its spelling in any way. Words you may want to skip include proper names and cities, as well as acronyms pertaining to an organization or profession.

You can choose to skip just a single occurrence of a word or every occurrence of the word during the current spell check.

C Procedures

1. Click the Spell Check button .

2. Select Skip All.

f Step-by-Step

Skip an occurrence of an identified word.

Start Spell Checker and replace the word Immmediate, if necessary.

*Steps*	*Practice Data*
1. Select Skip All. The identified word is skipped for all occurrences and the spell check continues.	Click Skip All to skip all occurrences of the word Jenkintown

Skip the spelling of Hiske.

_{Closing Spell Checker}

d Discussion

When Spell Checker is finished checking the document, a message box opens, indicating that the spell check is complete and asking if you want to close Spell Checker. At this point, you can leave Spell Checker open for further spell checks or close it to remove it from the screen.

Closing Spell Checker

C Procedures

1. Click the Spell Check button .

2. Select Yes to close Spell Checker.

f Step-by-Step

Close Spell Checker.

Start Spell Checker and skip all found words, if necessary.

*Steps*	*Practice Data*
1. Select Yes to close Spell Checker. The message box and Spell Checker close.	Click Yes

Close RELEASE.WPD.

_{Adding Words to QuickCorrect}

d Discussion

QuickCorrect is a WordPerfect feature that performs several functions, including replacing misspelled or incorrectly typed words with correct words; beginning alphabetical, bulleted, and numbered lists; expanding abbreviations; and correcting spacing between sentences and capitalization. QuickCorrect makes the changes automatically as you type.

For example, if you frequently type the word cieling instead of ceiling, you can have the word cieling automatically replaced with ceiling without having to stop and correct the word. In addition, you can have an asterisk (*) replaced with a bullet (·) as you type.

QuickCorrect additions and deletions are made using the QuickCorrect dialog box. Five QuickCorrect pages are available in the dialog box including QuickCorrect, QuickWords, QuickLinks, Format-As-You-Go, and SmartQuotes. Each page allows you to fix different typing errors in your documents.

The following table describes the different QuickCorrect pages:

Page	Description
QuickCorrect	Corrects common spelling mistakes; begins alphabetical, bulleted, and numbered lists; and makes text entry faster.
QuickWords	Expands abbreviations, allowing you to type a few letters rather than a lengthy title or word. For example, typing wsg can be expanded into WorldWide Sporting Goods using QuickWords.
QuickLinks	Creates a hypertext link to an Internet address as you type.
Format-As-You-Go	Formats capitalization errors automatically, such as changing kAREN to Karen. Automatically installs superscript ordinal numbers in place of typed numbers such as 1st and 2nd. Format-As-You-Go also corrects spacing between sentences and capitalization.
SmartQuotes	Converts the keyboard quotation symbol (") to open and closed quotation marks, known as SmartQuotes. Can also insert single quotation marks instead of double and straight quotation marks after numbers.

The QuickCorrect dialog box contains, by default, over 100 correctly spelled words of common misspellings such as accommodate, library, and weird.

Adding a word to QuickCorrect


o	You can also open the QuickCorrect dialog box by pressing the [Ctrl+Shift+F1] key combination.

C Procedures

1. Select the Tools menu.

2. Select the QuickCorrect command.

3. Type the incorrect spelling of the word you want to add in the Replace text box.

4. Press [Tab].

5. Type the correct spelling in the With text box.

6. Select Add Entry.

7. Select OK.

f Step-by-Step

Add a word to QuickCorrect.

*Steps*	*Practice Data*
1. Select the Tools menu. The Tools* menu appears.*	Click Tools
2. Select the QuickCorrect command. The QuickCorrect dialog box opens with the QuickCorrect* page displayed and the insertion point in the Replace text box.*	Click QuickCorrect...
3. Type the incorrect spelling of the word you want to add in the Replace text box. The text appears in the Replace* text box.*	Type *thta*
4. Press [Tab]. The insertion point appears in the With* text box.*	Press [Tab]
5. Type the correct spelling in the With text box. The correct spelling appears in the With* text box.*	Type *that*
6. Select Add Entry. The text is added to QuickCorrect.	Click Add Entry
7. Select OK. The QuickCorrect dialog box closes.	Click OK

Type the text thta into the blank document and press [Spacebar]. Notice that QuickCorrect automatically corrects the spelling.

_{Deleting Entries from QuickCorrect}

d Discussion

You can delete words from the QuickCorrect page of the QuickCorrect dialog box when they are no longer needed, or when you do not want them to be corrected automatically in your documents. For example, your company may use an acronym such as PCS, which you do not want QuickCorrect to automatically change into PCs.


o	You can also open the QuickCorrect dialog box by pressing the [Ctrl+Shift+F1] key combination.

C Procedures

1. Select the Tools menu.

2. Select the QuickCorrect command.

3. Select the text you want to delete.

4. Select Delete Entry.

5. Select Yes.

6. Select OK.

f Step-by-Step

Delete an entry from QuickCorrect.

*Steps*	*Practice Data*
1. Select the Tools menu. The Tools* menu appears.*	Click Tools
2. Select the QuickCorrect command. The QuickCorrect* page of the QuickCorrect dialog box opens.*	Click QuickCorrect...
3. Select the text you want to delete. The text is selected.	Scroll as necessary and click thta
4. Select Delete Entry. A warning box opens, asking you to confirm the deletion.	Click Delete Entry
5. Select Yes. The warning box closes and the selected text is deleted from the QuickCorrect list box.	Click Yes
6. Select OK. The QuickCorrect dialog box closes and the QuickCorrect entry is no longer available.	Click OK

Type the text thta into the blank document and press [Spacebar] to confirm that the text has been deleted from the QuickCorrect entries.

_{Using QuickWords}

d Discussion

You can expand abbreviations in your documents using QuickWords. QuickWords allows you to type a few letters rather than a lengthy title or word. For example, you can add an abbreviation for your company name so that you do not have to type the name each time in your document. For example, a QuickWord entry such as wsg can be expanded into Worldwide Sporting Goods using QuickWords.

The QuickWords page in the QuickCorrect dialog box allows you to add abbreviations you want to use in your documents.

The QuickWords page


o	You can also open the QuickCorrect dialog box by pressing the [Ctrl+Shift+F1] key combination.

C Procedures

1. Select the text in the document for which you want to create an abbreviation.

2. Select the Tools menu.

3. Select the QuickWords command.

4. Type the desired abbreviation in the Abbreviate form (type thisQuickWord in document) text box.

5. Select Add Entry.

f Step-by-Step

From the Student Data directory, open RELEASE.WPD.

Use QuickWords to expand abbreviated text in a document.

*Steps*	*Practice Data*
1. Drag to select the text in the document for which you want to create an abbreviation. The text is highlighted as you drag.	Drag to select the text Worldwide Sporting Goods in the first paragraph
2. Release the mouse button. The text is selected.	Release the mouse button
3. Select the Tools menu. The Tools* menu appears.*	Click Tools
4. Select the QuickWords command. The QuickWords* page of the QuickCorrect dialog box opens with the insertion point in the Abbreviate form (type this QuickWord in document) text box.*	Click QuickWords...
5. Type the desired abbreviation in the Abbreviate form (type this QuickWord in document) text box. The text appears in the Abbreviate form (type this QuickWord in document)* text box.*	Type *wsg*
6. Select Add Entry. The entry is added to the QuickWords list box and the QuickCorrect dialog box closes.	Click Add Entry

Type wsg into a blank document and press [Spacebar]. Notice that the text automatically expands. Delete the wsg abbreviation from the QuickWords page of the QuickCorrect dialog box. Close the QuickCorrect dialog box and the document.

Close RELEASE.WPD.

_{Using Format-As-You-Go}

d Discussion

Format-As-You-Go is a QuickCorrect option that formats capitalization errors automatically, such as changing kAREN to Karen. In addition, Format-As-You-Go automatically installs superscript ordinal numbers in place of typed numbers such as 1st and 2nd (QuickOrdinals), corrects spacing between sentences and capitalization, creates graphics lines (QuickLines), and can create lists and outlines as you type (QuickBullets).

The Format-As-You-Go page


o	You can also open the QuickCorrect dialog box by pressing the [Ctrl+Shift+F1] key combination.

C Procedures

1. Select the Tools menu.

2. Select the QuickCorrect command.

3. Select the Format-As-You-Go tab.

4. Select or deselect options as desired.

5. Select OK.

f Step-by-Step

Use Format-As-You-Go to correct capitalization in a document.

Type the text I will expect your call next Friday. please call me then. into the document. Notice that the capitalization in the second sentence automatically adjusts.

*Steps*	*Practice Data*
1. Select the Tools menu. The Tools* menu appears.*	Click Tools
2. Select the QuickCorrect command. The QuickCorrect dialog box opens with the QuickCorrect* page displayed.*	Click QuickCorrect...
3. Select the Format-As-You-Go tab. The Format-As-You-Go* page appears.*	Click the Format-As-You-Go tab
4. Select or deselect options as desired. The options are selected or deselected as appropriate.	Click Capitalize next letter after end-of-sentence punctuation to deselect it
5. Select OK. The QuickCorrect dialog box closes and the Format-As-You-Go options are saved.	Click OK

Type the text I will expect your call next Friday. please call me then. into the document again. Notice that the capitalization does not adjust. Select the Capitalize next letter after end-of-sentence punctuation checkbox on the Format-As-You-Go page of the QuickCorrect dialog box. Close the QuickCorrect dialog box and the document.

_{Using SmartQuotes}

d Discussion

SmartQuotes is a QuickCorrect option that allows you to convert the keyboard quotation symbol (") to open and closed quotation marks, known as SmartQuotes. On the SmartQuotes page in the QuickCorrect dialog box, you can also select other styles of quotation marks you want to use, insert single quotation marks instead of double, and insert straight quotation marks after numbers.

The SmartQuotes page


o	You can also open the QuickCorrect dialog box by pressing the [Ctrl+Shift+F1] key combination.

C Procedures

1. Select the Tools menu.

2. Select the QuickCorrect command.

3. Select the SmartQuotes tab.

4. Select or deselect options as desired.

5. Select OK.

f Step-by-Step

Use SmartQuotes to change curly quotation marks to straight quotation marks.

Type a set of quotation marks (“ ”) in a blank document. Notice that they appear as curly quotation marks, or SmartQuotes. Type 5" in the document. Notice the quotation marks appear straight.

*Steps*	*Practice Data*
1. Select the Tools menu. The Tools* menu appears.*	Click Tools
2. Select the QuickCorrect command. The QuickCorrect dialog box opens with the QuickCorrect* page displayed.*	Click QuickCorrect...
3. Select the SmartQuotes tab. The SmartQuotes* page appears.*	Click the SmartQuotes tab
4. Select or deselect options as desired. The options are selected or deselected as appropriate.	Click Use straight quotation marks after numbers - 6' to deselect it
5. Select OK. The QuickCorrect dialog box closes and the SmartQuotes options are saved.	Click OK

Type 5" into the document. Notice that the quotation marks appear as curly quotation marks. Select the Use straight quotation marks after numbers - 6' checkbox on the SmartQuotes page in the QuickCorrect dialog box. Close the QuickCorrect dialog box and the document.

_{Using Prompt-As-You-Go}

d Discussion

Another spell checking tool WordPerfect offers is Prompt-As-You-Go. This tool differs from Spell Checker in that Prompt-As-You-Go identifies misspellings or grammatical errors as you type, rather than after you have completed typing text into a document. Prompt-As-You-Go can also act as a thesaurus. When Prompt-As-You-Go identifies a word as incorrect, small diagonal lines appear at the bottom of the word. When you place the insertion point on the identified word, a list of possible corrections appears in the Prompt-As-You-Go list on the Property Bar. You can choose the desired correction from this list.

The text in the Prompt-As-You-Go box can appear differently depending on the word on which the insertion point is placed. For example, when the text in the Prompt-As-You-Go box appears in red, the word on which the insertion point is placed may be spelled incorrectly. When the text in the box appears in blue, a grammar or usage error may be the problem. In addition, if you place the insertion point on a word and the text in the Prompt-As-You-Go box appears black, a list of synonyms appears from which you can choose to replace the word. When the box is blank, Prompt-As-You-Go does not have any suggestions.


o	Words that appear in QuickCorrect are automatically corrected by Prompt-As-You-Go.

C Procedures

1. Type the desired text.

2. Position the insertion point on an identified word.

3. Click the Prompt-As-You-Go arrow on the Property Bar.

4. Select the desired correction.

_{Using Spell-As-You-Go}

d Discussion

Spell-As-You-Go is another spell checking tool you can use. It works in conjunction with Prompt-As-You-Go in that it identifies misspellings as you type, rather than after you have completed typing text into a document. When a misspelled word appears with small diagonal lines under it, you can click the right mouse button on it. A QuickMenu appears with a list of replacement words and other correction options. You can also choose to add the word to a supplemental dictionary if it is spelled correctly. If you want to use the word only in the current document, you can choose to skip it. You can also launch Spell Checker from the QuickMenu.

Using Spell-As-You-Go

C Procedures

1. Type the desired text.

2. Click the right mouse button on the misspelled word.

3. Select the correct replacement word.

_Exercise

_{Spell Checking a Document}

e Task

Spell check a document. Add words to QuickCorrect and then delete them. Add an abbreviation to QuickWords and then delete it. Use Spell-As-You-Go and Prompt-As-You-Go to correct the spelling of a word.

1. Open Party.

2. Start Spell Checker.

3. Replace the incorrect spelling of employeees with employees.

4. The spelling of Boyette is correct. Skip it.

5. The spelling of Fiske is correct. Skip it.

6. Replace the incorrect spelling of cockktails with cocktails.

7. Replace the incorrect spelling of salmonn with salmon.

8. Close Spell Checker.

9. Save and close the document.

10. Open the QuickCorrect dialog box.

11. Add the incorrect spelling of beleif and the correct spelling of belief to QuickCorrect.

12. Add the incorrect spelling of calander and the correct spelling of calendar to QuickCorrect.

13. Delete the calender entry from QuickCorrect.

14. Delete the belief entry from QuickCorrect.

15. Open Party.

16. Add the abbreviation cb to QuickWords to represent the name Charles Boyette.

17. Close Party.

18. Type cb in a blank document.

19. Delete the cb entry from QuickWords.

20. Use Prompt-As-You-Go to correct the spelling of usefull.

21. Use Spell-As-You-Go to correct the spelling of edditing.

22. Close the document without saving it.

_{Lesson
6 -

Using Paragraph Formatting}

_{In this lesson, you will
learn how to:}

· Justify text in a document

· Use line/paragraph formatting

· Indent the first line of text

· Indent an entire paragraph

· Create hanging indents

· Change the paragraph margins

· Return to the default settings

· Change the line spacing

· Change the paragraph spacing

_{Justifying Text in a Document}

d Discussion

Justification refers to the positioning of document text on a page. WordPerfect allows you to align text along the left or right margin, or center the text between both margins. You can also align the text along both margins so that all lines of text, including short lines, fill the whole space, or you can align text along both margins, with the exception of shorter lines. You can make justification changes using the Justification button on the Property Bar.

The following table displays the various types of justification:

Type	Description
Left	This paragraph is an example of left-justified text. The text has an even left margin and a ragged right margin. This type is the most common form of text alignment.
Right	This paragraph is an example of right-justified text. The text has an even right margin and a ragged left margin. Right justification is often used to align dates in a document on the right side of the page.
Center	This paragraph is an example of center-justified text. All the text is centered between the left and right margins. Center justification is often used for titles and headings.
Full	This paragraph is an example of full-justified text. All the text has even left and right margins except for shorter lines, such as the last lines in a paragraph. Full justification is often used in newspapers and brochures.
All	W o r l d w i d e S p o r t i n g G o o d s C o r p o r a t i o n The heading shown above is an example of all-justified text. All the text has even left and right margins, including one word titles and headings. All justification is often used to stretch out a title or heading in a column format to make it fit with the rest of the text in the column.

Justifying text in a document


o	You can also justify text by selecting the Justification command from the Format menu and then selecting the appropriate justification option. In addition, you can select the appropriate Justify button on the Format Toolbar.

o	You can justify text as you type by placing the insertion point where you want the justification to begin and then selecting the appropriate justification option. The selected justification will remain in effect until you choose another option.

C Procedures

1. Position the insertion point in the text you want to justify.

2. Click the Justification button on the Property Bar.

3. Select the appropriate justification option.

f Step-by-Step

From the Student Data directory, open SALE.WPD.

Justify text in a document.

*Steps*	*Practice Data*
1. Position the insertion point in the text you want to justify. The insertion point is positioned.	Click before the text Camping Equipment
2. Click the Justification button on the Property Bar. A list of justification options appears.	Click the Justification button on the Property Bar
3. Select the appropriate justification option. The text is realigned accordingly.	Click Left

Position the insertion point in the text is having a sale! and use the Property Bar to center it. Then, using the Property Bar, position the insertion point in the text Worldwide Sporting Goods and select the All option to align it along both margins. Finally, position the insertion point in the text Fishing Equipment and select the Right option to align the text along the right margin.

Close SALE.WPD.

_{Using Line/Paragraph Formatting}

d Discussion

You can change a document’s line and paragraph formatting using the Line and Paragraph commands on the Format menu. The following table displays some of the common adjustments that are made to paragraphs:

Option	Description
First Line Indent	Indents the first line of the paragraph from the left margin.
Paragraph Indent	Indents all lines in the paragraph from the left margin.
Hanging Indent	Indents all lines in the paragraph from the left margin except for the first line.
Double Indent	Indents all lines in the paragraph from both the left and right margins.
Spacing Between Paragraphs	Changes the spacing between paragraphs.
Paragraph Margins	Indents a paragraph an additional distance from the left and right margins.
Line Spacing	Changes the spacing between lines.

_{Indenting the First Line of Text}

d Discussion

In addition to justifying text within a document, you can also format paragraphs using paragraph indentation. The first line of a new paragraph is usually indented. First line indenting automatically moves the first line of text in each paragraph one tab stop to the right. A tab stop refers to a position on the ruler Bar where a tab has been set.

When you use the First Line Indent feature, first line indenting is applied to all paragraphs below and including the one in which the insertion point is located.

Indenting the first line of text

C Procedures

1. Position the insertion point in the first line of text you want to indent.

2. Select the Format menu.

3. Point to the Paragraph command.

4. Select the Format command.

5. Enter the desired increment in the First line indent spin box.

6. Select OK.

f Step-by-Step

From the Student Data directory, open RETURN.WPD.

Indent the first line of text in each paragraph in a document.

*Steps*	*Practice Data*
1. Position the insertion point in the first line of text you want to indent. The insertion point is positioned.	Click before the word Prior in the first paragraph
2. Select the Format menu. The Format* menu appears.*	Click Format
3. Point to the Paragraph command. The Paragraph* submenu appears.*	Point to Paragraph
4. Select the Format command. The Paragraph Format dialog box opens.	Click Format…
5. Enter the desired increment in the First line indent spin box. The new indent appears in the First line indent spin box and a sample appears in the preview window.	Click First line indent as necessary to 0.500"
6. Select OK. The Paragraph Format dialog box closes and the first text line in each paragraph is indented.	Click OK

_{Indenting an Entire Paragraph}

d Discussion

In addition to indenting the first line in a paragraph by one tab stop, you can indent an entire paragraph one tab stop. Indenting an entire paragraph calls attention to the paragraph and is often used for creating bibliographies.

Another type of indent is a double indent. Double indents create an indent on both sides of a paragraph so that the paragraph is spaced equally from both margins. A double indent is often used to block a lengthy direct quotation in a document or to draw attention to text.


o	You can also indent a paragraph by pressing the [F7] key, by selecting the Indent command from the Paragraph submenu on the Format menu, or by clicking the right mouse button on the text you want to indent and selecting the Indent command from the QuickMenu.

o	You can indent a paragraph more than one tab stop by clicking the Indent button on the Format Toolbar the required number of times. For example, to indent a paragraph three tab stops, click the Indent button three times.

o	You can also create a double indent by pressing the [Ctrl+Shift+F7] key combination or by selecting the Double Indent command from the Paragraph submenu on the Format menu.

C Procedures

1. Display the Format Toolbar.

2. Position the insertion point before the first line of the paragraph you want to indent.

3. Click the Indent button or the Double Indent button on the Format Toolbar.

f Step-by-Step

Indent an entire paragraph.

Display the Format Toolbar.

*Steps*	*Practice Data*
1. Position the insertion point before the first line of the paragraph you want to indent. The insertion point is positioned.	Click before the word Authorized in the second paragraph
2. Click the Indent button on the Format Toolbar. The paragraph indents one tab stop.	Click

Scroll to the end of the document and click in front of the word Note:. Click the Double Indent button on the Format Toolbar to indent the paragraph from both the left and right margins.

_{Creating Hanging Indents}

d Discussion

Another type of indent you can create is a hanging indent. Hanging indents indent all the text in a paragraph one tab stop to the right, except for the first line. Hanging indents are especially useful for bulleted points and numbered lists.

Creating a hanging indent


o	You can also create a hanging indent by pressing the [Ctrl+F7] key combination or by selecting the Hanging Indent command from the Paragraph submenu on the Format menu.

C Procedures

1. Display the Format Toolbar.

2. Position the insertion point before the first line of the paragraph in which you want to create a hanging indent.

3. Click the Hanging Indent button on the Format Toolbar.

f Step-by-Step

Create a hanging indent in a paragraph.

Display the Format Toolbar, if necessary.

*Steps*	*Practice Data*
1. Position the insertion point before the first line of the paragraph in which you want to create a hanging indent. The insertion point is positioned.	Scroll as necessary and click before Item 1
2. Click the Hanging Indent button on the Format Toolbar. The paragraph is indented except for the first line.	Click

Create a hanging indent for Item 2 and Item 3.

_{Changing the Paragraph Margins}

d Discussion

In addition to indenting a paragraph, you can change the margins for a paragraph in the Paragraph Format dialog box. The available settings for both the left and right margins range from -1 to 7 inches. When you change the margins, the preview window adjusts to show you how your selection will look. The default setting for both margins is 0".

Changing paragraph margins allows you to fit more text on a page or alter the appearance of a document.

Changing the left and right paragraph margins


o	Text is adjusted relative to the current page margin. For example, if the current left page margin is set at two inches and you specify a left paragraph margin of two inches, the resulting left paragraph margin will be four inches from the left edge of the paper.

o	If you want to change the page margins for an entire document, you can use the Page Setup dialog box, which is accessible by selecting the Margins command from the Format menu.

C Procedures

1. Select the paragraph containing the margins you want to change.

2. Select the Format menu.

3. Point to the Paragraph command.

4. Select the Format command.

5. Enter the desired margin increments in the appropriate margin spin boxes.

6. Select OK.

f Step-by-Step

Change the left and right margins for a paragraph.

*Steps*	*Practice Data*
1. Select the paragraph containing the margins you want to change. The paragraph is selected.	Scroll as necessary and click twice in the left margin next to the first paragraph
2. Select the Format menu. The Format* menu appears.*	Click Format
3. Point to the Paragraph command. The Paragraph* submenu appears.*	Point to Paragraph
4. Select the Format command. The Paragraph Format dialog box opens.	Click Format...
5. Enter the desired increment in the Left margin adjustment spin box. The left margin increment appears in the Left margin adjustment* spin box and a sample appears in the preview window.*	Click Left margin adjustment as necessary to 0.500"
6. Enter the desired increment in the Right margin adjustment spin box. The right margin increment appears in the Right margin adjustment* spin box and a sample appears in the preview window.*	Click Right margin adjustment as necessary to 0.500"
7. Select OK. The Paragraph Format dialog box closes and the left and right margins adjust accordingly.	Click OK

Click anywhere outside of the paragraph to deselect it and view the change.

_{Returning to the Default Settings}

d Discussion

You can return a paragraph to its previous settings by selecting Clear All in the Paragraph Format dialog box. The selected paragraph is then returned to the default settings. If a paragraph is not selected, all paragraphs from the insertion point to the end of the document are affected.


o	If you inadvertently clear your paragraph settings, you can use the Undo feature to restore them.

C Procedures

1. Select the paragraph containing the settings you want to restore.

2. Select the Format menu.

3. Point to the Paragraph command.

4. Select the Format command.

5. Select Clear All.

6. Select OK.

f Step-by-Step

Return a paragraph to its default settings.

*Steps*	*Practice Data*
1. Select the paragraph containing the settings you want to restore. The insertion point is positioned.	Click twice in the left margin next to the second paragraph
2. Select the Format menu. The Format* menu appears.*	Click Format
3. Point to the Paragraph command. The Paragraph* submenu appears.*	Point to Paragraph
4. Select the Format command. The Paragraph Format dialog box opens.	Click Format...
5. Select Clear All. The paragraph settings are cleared.	Click Clear All
6. Select OK. The Paragraph Format dialog box closes and the original paragraph settings are restored.	Click OK

_{Changing the Line Spacing}

d Discussion

Line spacing refers to the amount of space between lines in a document. In single space format, the spacing between lines is one line height. Line height in WordPerfect is defined as the distance between the top of one line of text and the top of the next line of text. The line height is automatically set according to the font being used. You can change line spacing in the Line Spacing dialog box. Line spacing settings from which you can choose vary between 0.1 to 160.

Line spacing changes are applied throughout a document beginning in the paragraph containing the insertion point.

The Line Spacing dialog box


o	You can change the line spacing of selected text by selecting the text before you select a new spacing value.

C Procedures

1. Position the insertion point in the paragraph in which you want the new line spacing to begin.

2. Select the Format menu.

3. Point to the Line command.

4. Select the Spacing command.

5. Enter the desired line spacing increment in the Spacing spin box.

6. Select OK.

f Step-by-Step

Change the line spacing in a document.

*Steps*	*Practice Data*
1. Position the insertion point in the paragraph in which you want the new line spacing to begin. The insertion point is positioned.	Click before the word Prior in the first paragraph
2. Select the Format menu. The Format* menu appears.*	Click Format
3. Point to the Line command. The Line* submenu appears.*	Point to Line
4. Select the Spacing command. The Line Spacing dialog box opens.	Click Spacing…
5. Enter the desired line spacing increment in the Spacing spin box. The line spacing appears in the Spacing* spin box and a sample appears in the preview window.*	Click Spacing as necessary to 1.5
6. Select OK. The Line Spacing dialog box closes and the line spacing adjusts accordingly.	Click OK

_{Changing the Paragraph Spacing}

d Discussion

By default, the equivalent of one text line separates paragraphs when you press the [Enter] key. You can change the paragraph spacing to anywhere from 0.1 to 160 in the Paragraph Format dialog box. When you select new spacing, a sample of the new spacing appears in the preview window of the dialog box.

Changing the paragraph spacing affects all paragraphs below the insertion point.

Changing the paragraph spacing


o	If you press the [Enter] key between paragraphs, WordPerfect multiplies the number of blank lines you specified for the paragraph spacing by the current line spacing and enters the result as the spacing between the paragraphs. For example, if you set the paragraph spacing to 1.5 and the line spacing is set at 3, then 4.5 lines will be inserted when you press the [Enter] key.

o	You can change the paragraph spacing of selected text by selecting the desired paragraphs before you select a new spacing value.

C Procedures

1. Position the insertion point in the paragraph after which you want to change the spacing.

2. Select the Format menu.

3. Point to the Paragraph command.

4. Select the Format command.

5. Enter the desired paragraph spacing increment in the Number of lines spin box.

6. Select OK.

f Step-by-Step

Change the paragraph spacing in a document.

*Steps*	*Practice Data*
1. Position the insertion point in the paragraph after which you want to change the spacing. The insertion point is positioned.	Click in front of the word Prior in the first paragraph, if necessary
2. Select the Format menu. The Format* menu appears.*	Click Format
3. Point to the Paragraph command. The Paragraph* submenu appears.*	Point to Paragraph
4. Select the Format command. The Paragraph Format dialog box opens.	Click Format…
5. Enter the desired paragraph spacing increment in the Number of lines spin box. The spacing appears in the Number of lines* spin box and a sample appears in the preview window.*	Click Number of lines as necessary to 1.5
6. Select OK. The Paragraph Format dialog box closes and the spacing between paragraphs adjusts accordingly.	Click OK

Scroll as necessary to view the spacing between paragraphs.

Close RETURN.WPD.

_Exercise

_{Using Paragraph Formatting}

e Task

Justify sections of a document. Indent paragraphs. Change the spacing between paragraphs and the line spacing in the document.

1. Open Invite.

2. Display the Format Toolbar.

3. Center justify the text Summer 1996 Equipment Preview.

4. Right justify the text February 28, 1996.

5. Left justify the text To all customers in the Midwest Region:.

6. Double indent the first paragraph.

7. Create a first line indent of 0.500" beginning with the word Join in the second paragraph.

8. Place a hanging indent in the third paragraph beginning with the text Morning events.

9. Double indent the paragraph beginning with the text Please call Cindy Smith.

10. Change the spacing between paragraphs to 1.5 beginning with the text To all customers.

11. All justify the last sentence of the document beginning with the text A splendid time.

12. Change the document line spacing to 1.5 beginning with the text To all customers.

13. Hide the Format Toolbar.

14. Close the document without saving it.

_{Lesson
7 -

Using Document Formatting}

_{In this lesson, you will
learn how to:}

· Use tabs

· Clear the default tabs

· Create tabs

· Use tab settings to enter text

· Add tabs to a tabbed document

· Move a tab marker on the Ruler Bar

· Clear a tab from a document

· Use document margins

· Adjust document margins

· Change the paper orientation

· Work with page breaks

· Insert hard page breaks

_{Using Tabs}

d Discussion

WordPerfect provides default tab settings set at every half inch across the document window that you can adjust accordingly to suit your particular needs. For example, if you have columns of numbers, dates, and lists, you may want to set a tab for each individual item. Available tab types include:

Tab Settings	Description	Result
Left	Left aligns text after the tab.	Text you type moves to the right of the tab.
Center	Evenly positions typed text to the left and right of the tab stop.	Text you type centers itself around the tab.
Right	Right aligns text typed after the tab.	Text you type moves to the left of the tab.
Decimal	Places text typed after pressing the [Tab] key at the position of the tab stop. All characters typed after a decimal separator are placed to the right of the tab. This type of tab is often used to align columns of numbers.	Text you type before the align character (usually a decimal point) moves to the left of the tab and text you type after the align character moves to the right of the tab.

You can also create dot leaders with all four types of WordPerfect tab settings. When you select the dot leaders option, you get a line of dots that connect the tab stops. These are helpful when the space between the tab stops is wide and it is difficult to associate elements on the same line.

You can use more than one tab type in the same document, if desired. To go from one tab stop to the next, you press the [Tab] key, which causes the insertion point to move to the new tab setting.

You can use the Ruler Bar when working with tabs. The Ruler Bar displays tab markers, which appear in the form of small triangles. Each tab type has its own triangle symbol so that you can easily remember which types of tab settings you have set. You can move tab markers to set and adjust tabs.

_{Clearing the Default Tabs}

d Discussion

You can change tab settings in the Tab Set dialog box. If you want to remove the current tab defaults so that they do not interfere with your new settings, you can clear them in the Tab Set dialog box.

The Tab Set dialog box


o	You can also open the Tab Set dialog box by clicking the right mouse button anywhere on the Ruler Bar and selecting the Tab Set command or by selecting the Tab Set command from the Line submenu on the Format menu.

o	If you want to return to the default tab settings, select Default in the Tab Set dialog box.

C Procedures

1. Display the Format Toolbar.

2. Click the Tab Set button on the Format Toolbar.

3. Select Clear All.

4. Select OK.

f Step-by-Step

Clear the default tabs in a document.

Display the Format Toolbar, if necessary.

*Steps*	*Practice Data*
1. Click the Tab Set button on the Format Toolbar. The Tab Set dialog box opens and the Ruler Bar appears.	Click
2. Select Clear All. The default tabs are removed from the Ruler Bar.	Click Clear All
3. Select OK. The Tab Set dialog box closes and the Ruler Bar disappears.	Click OK

_{Creating Tabs}

d Discussion

Tab settings are expressed in inch measurements from either the left margin (relative), which is the default, or from the left edge of the paper (absolute). The left margin (relative) setting means that the tabs are positioned in increments beginning to the right of where the left margin is set. If you change the left margin, the tabs will adjust to new positions so that they remain the same distance from the left margin. When you create a tab, it is actually set one inch higher on the Ruler Bar. For example, a tab set at 1" appears at the 2" mark on the Ruler Bar.

The left edge of the paper (absolute) setting means that the tabs are positioned from the left edge of the paper regardless of where the left margin is set. The left edge of the page begins at 0" on the Ruler Bar.

You can create a tab in the Tab Set dialog box. Creating tabs allows you to align text at specific settings in a document.


o	You can also open the Tab Set dialog box by clicking the right mouse button anywhere on the Ruler Bar and selecting the Tab Set command or by selecting the Tab Set command from the Line submenu on the Format menu.

C Procedures

1. Display the Format Toolbar.

2. Click the Tab Set button on the Format Toolbar.

3. Select the Tab type button.

4. Select the desired tab type.

5. Enter the desired tab position in the Tab position spin box.

6. Select Set.

7. Continue entering tabs as desired.

8. Select OK.

f Step-by-Step

Create tabs in a document.

Open the Tab Set dialog box. Clear all tabs, if necessary.

*Steps*	*Practice Data*
1. Select the Tab type button. A list of tab types appears.	Click Tab type
2. Select the desired tab type. The tab type is selected.	Click Left, if necessary
3. Select the text in the Tab position spin box. The text is selected.	Double-click the text in the Tab position spin box
4. Type the desired tab position in the Tab position spin box. The tab position appears in the Tab position* spin box.*	Type 1
5. Select Set. The tab marker appears on the Ruler Bar.	Click Set
6. Continue entering tabs as desired. The tab markers appear on the Ruler Bar.	Set the additional tabs shown below
7. Select OK. The Tab Set dialog box closes and the tabs are set.	Click OK

Create center tabs at 2", 4.5", and 6". Set a left tab at 2.75" and a decimal tab at 3.75".

Display the Ruler Bar and notice the different triangle symbols representing the different tabs.

_{Using Tab Settings to Enter Text}

d Discussion

Once you have created tabs, you can begin using them as you enter text. You can press the [Tab] key to move to the next tab setting and the [Shift+Tab] key combination to move to the previous tab setting.

Using tab settings to enter text

C Procedures

1. Type the desired text at the left margin.

2. Press [Tab].

3. Type the desired text at the tab stop.

f Step-by-Step

Use tab settings to enter text.

Display the Ruler Bar and create left tabs at 1" and 2.75"; center tabs at 2", 4.5", and 6"; and a decimal tab at 3.75", if necessary.

*Steps*	*Practice Data*
1. Type the desired text at the left margin. The text appears in the document.	Type *Catalog*
2. Press [Tab]. The insertion point moves to the next tab stop.	Press [Tab]
3. Type the desired text at the tab stop. The text appears at the tab stop.	Type *Item*

Enter Qty, Code, Price, and OnHand at the remaining tab stops. Bold the headings.

On the next two text lines, type the following data at the tab stops:

Catalog	Item	Qty	Code	Price	OnHand
C-45677	Baseballs	100	BSB	12.00	777
C-32855	Footballs	50	FBS	19.99	500

Save the document as catalog.

_{Adding Tabs to a Tabbed Document}

d Discussion

You can add tabs to a document that already contains tabs. You can use tab types that have previously been used in the document or types that have not yet been used. You can add as many new tab stops as will fit on the page.

Adding tabs to a tabbed document


o	When you add a tab, it will be available in the document from the location where the insertion point appeared when you set the tab forward.

C Procedures

1. Display the Format Toolbar.

2. Click the Tab Set button on the Format Toolbar.

3. Select the Tab type button.

4. Select the desired tab type.

5. Enter the desired tab position in the Tab position spin box.

6. Select Set.

7. Select OK.

f Step-by-Step

Add a tab to a tabbed document.

Position the insertion point at the top of the document, open the Tab Set dialog box, and display the Ruler Bar, if necessary.

*Steps*	*Practice Data*
1. Select the Tab type button. A list of tab types appears.	Click Tab type
2. Select the desired tab type. The tab type is selected.	Click Center
3. Select the text in the Tab position spin box. The text is selected.	Double-click the text in the Tab position spin box
4. Type the desired tab position in the Tab position spin box. The tab position appears in the Tab position* spin box.*	Type *5.5*
5. Select Set. The tab marker appears on the Ruler Bar.	Click Set
6. Select OK. The Tab Set dialog box closes and the tab is set.	Click OK

Position the insertion point after the text OnHand, press [Tab], and type and bold the text Date at the new tab setting. Type 12/13/95 as the date for the Baseballs item and 7/17/95 as the date for the Footballs item.

Hide the Format Toolbar.

_{Moving a Tab Marker on the Ruler
Bar}

d Discussion

You can move a tab by dragging its tab marker to a new location on the Ruler Bar. When you change the position of a marker, the text that is aligned with the tab is realigned to correspond with the new tab marker location. When you drag the tab marker, a triangle symbol and a vertical position indicator line move on your screen in relation to the movement of your mouse and the tab increment appears in a small box, helping you identify where the new tab position will be set.


o	When you drag a tab marker with the mouse, WordPerfect allows you to set the tab at 1/16 inch increments. The status line indicates the tab settings in hundredths of an inch. If you require a more precise tab setting, you can set tab markers at intervals of one pixel each by holding the [Shift] key while you drag the marker.

o	Any text that is aligned with the tab from the insertion point forward in the document will be realigned when you move a tab marker.

C Procedures

1. Display the Ruler Bar.

2. Point to the tab marker you want to move on the Ruler Bar.

3. Drag the tab marker to the desired location.

4. Release the mouse button.

f Step-by-Step

Move a tab marker on the Ruler Bar.

Display the Ruler Bar and position the insertion point at the top of the document, if necessary.

*Steps*	*Practice Data*
1. Point to the tab marker you want to move on the Ruler Bar. The mouse pointer changes to include a tab symbol.	Point to the tab marker at 3.75" on the Ruler Bar
2. Drag the tab marker to the desired location. A triangle symbol, a vertical position indicator line, and a small box containing the tab increment appear as you drag.	Drag the tab marker to 3.5" on the Ruler Bar
3. Release the mouse button. The tab moves to the new location and the corresponding text after the insertion point realigns accordingly.	Release the mouse button

_{Clearing a Tab from a Document}

d Discussion

You can clear a tab you no longer need using the Ruler Bar. When you remove a tab, it is deleted from the document and any text associated with it realigns.


o	If you want to clear all the tabs in a document, select Clear All in the Tab Set dialog box.

C Procedures

1. Display the Ruler Bar.

2. Point to the tab marker you want to remove on the Ruler Bar.

3. Drag the tab marker off the Ruler Bar.

4. Release the mouse button.

f Step-by-Step

Clear a tab from a document.

Display the Ruler Bar, if necessary.

*Steps*	*Practice Data*
1. Point to the tab marker you want to remove on the Ruler Bar. The mouse pointer changes to include a tab symbol.	Point to the Center tab marker at 7" on the Ruler Bar
2. Drag the tab marker off the Ruler Bar. The mouse pointer changes to display a tab symbol being placed in a wastebasket as you drag.	Drag the tab marker down and off the Ruler Bar
3. Release the mouse button. The tab is cleared from the Ruler Bar and the document, and the text after the insertion point realigns accordingly.	Release the mouse button

Close CATALOG.WPD.

_{Using Document Margins}

d Discussion

Margins are the white spaces between the text and the edges of the page. Each page has margins along the top, bottom, left, and right sides. Changing a document’s margins modifies the appearance of the document. Default margins of one inch are set when you open the document, but you can change these margins using the Page Setup dialog box or the Ruler Bar.

You can change margins as many times as you want in a document. Changing the top and bottom margins affects the current page and all the following pages until you change the top and bottom margins again. In addition, changing the left and right margins affects the current paragraph and all the following paragraphs until you change the left and right margins again.


o	You can adjust the margins for selected paragraphs within a document using the Paragraph Format dialog box.

o	You can change the default margins for all new documents by changing the margins in the Styles Editor and using the Use as default checkbox.

_{Adjusting Document Margins}

d Discussion

You can quickly adjust a document’s margins by dragging a margin guideline to its desired location using the mouse. Margin guidelines appear by default in the WordPerfect document window. When you position the mouse pointer over a guideline, the mouse pointer changes into a double-sided horizontal or vertical arrow. A broken line appears as you drag the guideline and then the margin adjusts accordingly to the desired position.

You can quickly determine the current margin position by clicking a margin guideline when the mouse pointer changes into a double-sided arrow. The current margin position appears in a small box next to the margin in the document window.

Margins are measured in inches, but you can change this setting to centimeters, millimeters, points, or 1200ths of an inch in the Display Settings dialog box. Margin symbol markers for the left and right margins appear at either end of the white space above the ruler on the Ruler Bar. You can move the margin markers on the Ruler Bar to adjust the margins.

Adjusting document margins


o	You can also adjust a document’s margins in the Page Setup dialog box. Using this method, you can enter values in inches for your margins in the appropriate spin boxes.

o	You can also open the Page Setup dialog box by clicking the Page Margins button on the Format Toolbar, by selecting the Margins command from the Format menu, or by pressing the [Ctrl+F8] key combination.

o	You can adjust the margins for a specific paragraph using the Paragraph Format dialog box.

C Procedures

1. Position the mouse pointer over the desired margin guideline.

2. Drag the margin guideline to the desired location.

3. Release the mouse button.

f Step-by-Step

From the Student Data directory, open RETURN1.WPD.

Adjust the margins of a document.

Display the Ruler Bar, if necessary.

*Steps*	*Practice Data*
1. Position the mouse pointer over the desired margin guideline. The mouse pointer changes into a double-sided arrow.	Point to the left margin guideline above the first paragraph and below the heading
2. Drag the margin guideline to the desired location. A broken line appears and the measurement appears in a small box as you drag.	Drag the left margin guideline 1/4" to the right to 1.5" on the Ruler Bar
3. Release the mouse button. The margin guideline appears in the new location and the margins are adjusted.	Release the mouse button

Drag the right margin guideline 1/4" to the left to 7" on the Ruler Bar at the same location as the left margin.

Hide the Ruler Bar.

_{Changing the Paper Orientation}

d Discussion

Page orientation refers to the position of the longest edge of a piece of paper. You may want to change the orientation of your paper depending on the type of document you are creating. For example, a landscape orientation creates a document in which the longest edge of a piece of paper is horizontal. Conversely, the longest edge of a piece of paper is vertical when you use a portrait orientation. Portrait is the most common orientation for documents.

WordPerfect offers a variety of paper size definitions so that you can change the size and orientation of the paper used for printing different types of documents. For letters, reports, and most documents that emphasize text, the Letter Portrait style is usually the appropriate paper definition. If you are creating a form, flier, or chart with multiple columns or graphics, the Letter Landscape style may be a more suitable paper definition.

The United States version of WordPerfect defaults to a paper definition of 8.5" by 11". The default paper definition varies for non-United States versions. Other paper definitions include Legal (8.5" by 14"), Envelope #10 Landscape (4.13" by 9.5"), and Executive (7.25" by 10.5").

You can preview a paper definition before you apply it on the Size page in the Page Setup dialog box.

The Page Setup dialog box


o	To print a document in a landscape paper definition, your printer, the Windows printer driver, and the font you choose must include the ability to print in a landscape orientation.

C Procedures

1. Select the Format menu.

2. Point to the Page command.

3. Select the Page Setup command.

4. Select the Size tab.

5. Select the desired paper definition in the Page information list box.

6. Select the desired paper orientation radio button.

7. Select OK.

f Step-by-Step

Change the paper orientation of a document.

*Steps*	*Practice Data*
1. Select the Format menu. The Format* menu appears.*	Click Format
2. Point to the Page command. The Page* submenu appears.*	Point to Page
3. Select the Page Setup command. The Page Setup dialog box opens.	Click Page Setup…
4. Select the Size tab. The Size* page appears.*	Click the Size tab, if necessary
5. Select the desired paper definition in the Page information list box. The paper definition is selected.	Click Letter 8.5" x 11", if necessary
6. Select the desired paper orientation radio button. The appropriate paper orientation radio button is selected.	Click Landscape
7. Select OK. The Page Setup dialog box closes and the paper orientation changes accordingly.	Click OK

View the document in Two Pages view to see the change. Return to Page view.

Close RETURN1.WPD.

_{Working with Page Breaks}

d Discussion

Documents often contain several pages of text. When you print a document containing more than one page, WordPerfect sends a page break code to tell the printer when to stop printing one page and start the next. There are two types of page breaks: soft and hard. Although both kinds send a similar code to the printer, the difference between them is important when you are editing and formatting.

Soft page breaks are inserted automatically by WordPerfect when text exceeds the margins of a document page. Soft page breaks indicate where a new document page begins. They are called soft page breaks because the breaks are removed and new ones are inserted by WordPerfect as needed when editing or formatting changes are made to the document contents. Hard page breaks are inserted manually when you want a new page to begin and they remain in place regardless of how much editing or formatting you perform. They are called hard page breaks because they do not change unless you move or delete them. For example, you may insert a hard page break when you are developing a report and need to create a cover page containing only title text.

You can delete hard page breaks, but you cannot delete soft page breaks. However, if you do not like the position of a soft page break, you can set a hard page break above the automatically inserted soft page break. WordPerfect then removes the soft page break and repaginates the document.


o	You can view page break codes in the Reveal Codes window. Breaks are represented by the codes HPg (hard page break) and SPg (soft page break). If you want to adjust a soft page break to obtain more lines on a page, you can change the top and/or bottom margins.

_{Inserting Hard Page Breaks}

d Discussion

You can insert a hard page break into a document. Hard page breaks are useful when you want text to stand alone on a page and because they can be inserted anywhere you want a new page to begin. Text can be added above the page break, but a page break will always start a new page.

A hard page break is represented by a double line extending across the document window when you are in Draft view. However, a hard page break looks the same as a soft page break in the other view modes.

You can remove hard page breaks from a document when they are no longer needed. You should open the Reveal Codes window when removing page breaks so that you can see where the breaks are located.

Inserting a hard page break


o	You can also insert a hard page break by selecting the New Page command from the Insert menu.

o	You can also remove a hard page break by opening the Reveal Codes window and dragging the appropriate HPg code out of it.

o	You can remove a hard page break by positioning the insertion point before the hard page break you want to delete and pressing the [Delete] key.

C Procedures

1. Position the insertion point in the location after which you want the page break to appear.

2. Press [Ctrl+Enter].

f Step-by-Step

From the Student Data directory, open RETURN2.WPD.

Insert a hard page break into a document.

*Steps*	*Practice Data*
1. Position the insertion point in the location after which you want the page break to appear. The insertion point is positioned.	Scroll as necessary and click after the period following the word defective in the second paragraph
2. Press [Ctrl+Enter]. The hard page break appears in the document and the document is repaginated accordingly.	Press [Ctrl+Enter]

Switch to Draft view and scroll as necessary to view the changes in the document. Return to Page view.

To delete the page break, display the Reveal Codes window and position the insertion point after the period following the word defective at the bottom of page 1. Press [Delete]. Close the Reveal Codes window.

Close RETURN2.WPD.

_Exercise

_{Using Document Formatting}

e Task

Set tabs, enter text using the tabs, and move a tab. Change the document paper size and preview the document.

1. Create a new, blank document and display the Ruler Bar and the Format Toolbar, if necessary.

2. Clear all existing tabs.

3. Set left tabs at .5", 2", and 3.5" from the current left margin.

4. Set a right tab 5" from the current left margin.

5. Create a chart containing the text shown below.

Code	First Name	Last Name	Region	Birthdate
SJS	Stephanie J.	Smith	Northeast	6/7/60
NTB	Nathan T.	Brown	Southeast	1/15/67
TAS	Thomas A.	Stevenson	Central	11/19/54
GEA	George E.	Adams	Northwest	7/30/51

6. Use the Ruler Bar to move the tab marker for the First Name column to 1.75".

7. Move the tab marker for the Region column to 4.25" on the Ruler Bar.

8. Change the document paper size to Letter 8.5" x 11" with a landscape orientation.

9. Preview the document in 50% view.

10. Hide the Format Toolbar and the Ruler Bar.

11. Close the document without saving it.

_{Lesson
8 -

Using Numbered Lists and Bullets}

_{In this lesson, you will
learn how to:}

· Use numbered lists

· Apply numbers - existing text

· Create a numbered list as you type

· Apply an existing number style

· Use bullets

· Apply bullets - existing text

· Create a bulleted list as you type

· Apply an existing bullet style

_{Using Numbered Lists}

d Discussion

There may be times when you want to number items in a list or consecutive paragraphs within a document. For example, a list of procedures or features relating to a paragraph can be numbered to facilitate the flow within a document. You can quickly add numbers to paragraphs of text using the Numbering button. The numbers you insert increment automatically. The Numbering button contains a drop-down palette from which you can select several individual styles that can be applied to new or existing text.


o	You can select More on the Numbering button drop-down palette to open the Bullets and Numbering dialog box and choose from additional styles.

_{Applying Numbers - Existing Text}

d Discussion

You can apply numbers or letters to existing text using the Numbering button on the WordPerfect 8 Toolbar. Numbered lists are useful when you want to put items in an ordered relationship.

The numbers or letters you insert increment automatically based on the number of items in the list. When an item in a list is deleted, or if an item is moved or added to an existing list, the list renumbers accordingly.

Applying numbers to existing text


o	You can select More in the Numbering button drop-down palette to open the Bullets and Numbering dialog box and choose from additional styles.

o	You can also apply numbers to existing text by selecting the Outline/Bullets & Numbering command from the Insert menu and selecting the desired style.

C Procedures

1. Select the text you want to number incrementally.

2. Click the Numbering button .

f Step-by-Step

From the Student Data directory, open REASONS.WPD.

Apply numbers to existing text.

*Steps*	*Practice Data*
1. Drag to select the text you want to number incrementally. The text is highlighted as you drag.	Drag to select the text Highest Quality Products through Outstanding Service
2. Release the mouse button. The text is selected.	Release the mouse button
3. Click the Numbering button. The selected text is numbered incrementally.	Click

Click anywhere in the document to deselect the text.

_{Creating a Numbered List as You
Type}

d Discussion

The QuickNumbers feature allows you to create a numbered list as you type when you want to put items in an ordered relationship. When you use this feature, the number style you use to begin your numbered list is saved as a style in the Bullets and Numbering dialog box. Each time you open the current document, the style will be available. Each time you press the [Enter] key after typing in the desired text, the next incremental value appears on the next text line.

Automatic numbering is disabled when you press the [Enter] key and then the [Backspace] key in a line that does not contain text. When an item in a list is deleted, or if an item is moved or added to an existing list, the list is renumbered accordingly.

Creating a numbered list as you type


o	You can select More on the Numbering button drop-down palette to open the Bullets and Numbering dialog box and choose from additional styles.

o	You can add new items above an existing numbered list by positioning the insertion point above the existing list and then clicking the Numbering button on the WordPerfect 8 Toolbar. The starting value appears on the blank line and the existing list items are renumbered incrementally each time you press the [Enter] key and add new text.

o	You can also insert numbers anywhere in a document by pressing the [Ctrl+Shift+F5] key combination.

o	You can also begin a numbered list as you type by clicking the Numbering button on the WordPerfect 8 Toolbar or by selecting the Outline/Bullets & Numbering command from the Insert menu and selecting the desired style.

C Procedures

1. Position the insertion point where you want to insert the list.

2. Type the desired number followed by a period, hyphen, or close parenthesis.

3. Press [Tab].

4. Type the desired list item.

5. Press [Enter] to create the next numbered item.

f Step-by-Step

Create a numbered list as you type.

*Steps*	*Practice Data*
1. Position the insertion point where you want to insert the list. The insertion point is positioned.	Click in the blank line below the text Outstanding Service
2. Type the desired number followed by a period, hyphen, or close parenthesis. The number and the appropriate punctuation appear in the document.	Type 6)
3. Press [Tab]. The insertion point moves to the new location.	Press [Tab]
4. Type the desired list item. The text appears in the document.	Type *Friendly Customer Support*
5. Press [Enter] to create the next numbered item. The next line is numbered in sequence.	Press [Enter]

Enter the following text into the document as the next four items in the numbered list:

Stock Control

Cooperative Advertising Agreements

Semi-Annual Promotions

Well-Trained Sales Staff

Press [Enter] and then [Backspace] as necessary on a blank line to disable the numbering.

_{Applying an Existing Number Style}

d Discussion

When you create a number style as you type, the number style is saved in the Bullets and Numbering dialog box. Each time you open the current document, the style is available. You can access the style using the Numbering button drop-down palette.

If your document already contains a numbered list when you choose to create a new list using the Numbering button, you must specify whether you want the numbering to resume where the last list ended, or if you want to start a new list.

Applying an existing number style to text


o	You can select More on the Numbering button drop-down palette to open the Bullets and Numbering dialog box and choose from additional styles.

o	You can add new items above an existing numbered list by positioning the insertion point above the existing list and then clicking the Numbering button on the WordPerfect 8 Toolbar. The starting value appears on the blank line and the existing list items are renumbered incrementally each time you press the [Enter] key and add new text.

C Procedures

1. Position the insertion point where you want to insert the list.

2. Click the arrow on the Numbering button .

3. Select the desired number style.

4. Indicate whether you want to resume the previous list numbering or start a new list, if necessary.

5. Type the desired list item.

6. Press [Enter] to create the next numbered item.

f Step-by-Step

Apply an existing number style to text.

*Steps*	*Practice Data*
1. Position the insertion point where you want to insert the list. The insertion point is positioned.	Click in the blank line two lines below the text Three Reasons Why...
2. Click the arrow on the Numbering button. A number style palette appears.	Click the arrow on the Numbering button
3. Select the desired number style. The number style is selected and the Numbered List dialog box opens, if appropriate.	Click the first number style containing numbers followed by parentheses
4. Indicate whether you want to resume the previous list numbering or start a new list, if necessary. The Numbered List dialog box closes and the starting value appears in the document.	Click Start New List
5. Type the desired list item. The text appears in the document.	Type *10% Discount on First Purchase*
6. Press [Enter] to create the next numbered item. The next line is numbered in sequence.	Press [Enter]

Enter the following text into the document as the next two items in the numbered list:

Free Shipping on First Purchase

Free Membership in Our Special Offers Club

Press [Enter] and then [Backspace] as necessary on a blank line to disable the numbering.

Close REASONS.WPD.

_{Using Bullets}

d Discussion

You can use a bulleted list instead of a numbered list when you want to emphasize items without putting them in an ordered relationship. You can quickly add bullets to text using the Bullets button on the WordPerfect 8 Toolbar. The Bullets button contains a drop-down palette from which you can select individual bullet styles that you can apply to text in consecutive paragraphs or as you type. You can also apply bullets by typing corresponding characters into your document as you type. The available bullet types include symbol styles such as a small circle, large circle, diamond, square, and triangle.


o	You can select More on the Bullets button drop-down palette to open the Bullets and Numbering dialog box and choose from additional styles.

_{Applying Bullets - Existing Text}

d Discussion

You can use a bulleted list instead of a numbered list when you want to emphasize items without putting them in an ordered relationship.

Bullets can be applied to existing text using the Bullets button on the WordPerfect 8 Toolbar. The last bullet style that was used in a document is the style that is applied to selected text when you use the Bullets button.

Applying bullets to existing text


o	You can select More on the Bullets button drop-down palette to open the Bullets and Numbering dialog box and choose from additional styles.

o	You can also apply bullets to existing text by selecting the Outline/Bullets & Numbering command from the Insert menu and selecting the desired style.

C Procedures

1. Select the text to which you want to add bullets.

2. Click the Bullets button .

f Step-by-Step

From the Student Data directory, open CANCEL.WPD.

Apply bullets to existing text.

*Steps*	*Practice Data*
1. Drag to select the text to which you want to add bullets. The text is highlighted as you drag.	Drag to select the text Specially Placed Orders through Autographed Memorabilia
2. Release the mouse button. The text is selected.	Release the mouse button
3. Click the Bullets button. The selected text appears with bullets.	Click

Close CANCEL.WPD.

_{Creating a Bulleted List as You
Type}

d Discussion

The QuickBullets feature allows you to create a bulleted list as you type when you want to emphasize items without putting them in an ordered relationship. When you use this feature, the character you type in the document determines the type of bullet that is applied as you type. Each time you press the [Enter] key after typing in the desired text, a bullet appears on the next line.

The following table indicates the bullets that correspond to the typed characters:

Character	Corresponding Bullet
>
o (lowercase o)
*
(uppercase O)
^	t
-	C
+

Automatic bullets are disabled when you press the [Enter] key and then the [Backspace] key in a line that does not contain text.

Creating a bulleted list as you type


o	You can select More on the Numbering button drop-down palette to open the Bullets and Numbering dialog box and choose from additional styles.

o	You can also apply bullets to existing text by selecting the Outline/Bullets & Numbering command from the Insert menu and selecting the desired style.

o	You can disable a character and the [Tab] key combination if you do not want the combination to produce a bullet by adding the character to the QuickCorrect dialog box.

C Procedures

1. Position the insertion point where you want to insert the bulleted list.

2. Type the character corresponding to the bullet you want to use.

3. Press [Tab].

4. Type the desired list item.

5. Press [Enter] to create the next bulleted item.

f Step-by-Step

From the Student Data directory, open CONTEST.WPD.

Create a bulleted list as you type.

*Steps*	*Practice Data*
1. Position the insertion point where you want to insert the bulleted list. The insertion point is positioned.	Scroll as necessary and click in the blank line below the text the following prizes:
2. Type the character corresponding to the bullet you want to use. The character appears in the document.	Type +
3. Press [Tab]. The insertion point moves to the new location and the bullet appears.	Press [Tab]
4. Type the desired list item. The text appears in the document.	Type *$500.00 in Cash!*
5. Press [Enter] to create the next bulleted item. A bullet appears on the next line.	Press [Enter]

Enter the following text as the next two items in the bulleted list:

A Brand-New, 27 Inch Color TV!

A Surround Sound AM/FM Audio Receiver!

Press [Enter] and [Backspace] as necessary on a blank line to disable the bullets.

Close CONTEST.WPD.

_{Applying an Existing Bullet Style}

d Discussion

You can select from several bullet styles using the Bullets button drop-down palette. The drop-down palette includes the basic bullet styles that correspond to typed characters in addition to some other bullet options.


o	You can select More on the Bullets button drop-down palette to open the Bullets and Numbering dialog box and choose from additional styles.

o	You can also apply bullets to existing text by selecting the Outline/Bullets & Numbering command from the Insert menu and selecting the desired style.

C Procedures

1. Position the insertion point where you want to insert the list.

2. Click the arrow on the Bullets button .

3. Select the desired bullet style.

4. Type the desired list item.

5. Press [Enter] to create the next bulleted item.

f Step-by-Step

From the Student Data directory, open REASONS2.WPD.

Apply an existing bullet style to text.

*Steps*	*Practice Data*
1. Position the insertion point where you want to insert the list. The insertion point is positioned.	Click in the blank line two lines below the text Five Reasons Why...
2. Click the arrow on the Bullets button. A bullet style palette appears.	Click the arrow on the Bullets button
3. Select the desired bullet style. The bullet style appears in the document.	Click
4. Type the desired list item. The text appears in the document.	Type *Highest Quality Products*
5. Press [Enter] to create the next bulleted item. A bullet appears on the next line.	Press [Enter]

Enter the following text into the document as the next four items in the bulleted list:

Superior Selection

Competitive Pricing

Unmatched Product Warranties

Outstanding Service

Press [Enter] and then [Backspace] as necessary on a blank line to disable the bullets.

Close REASONS2.WPD.

_Exercise

_{Using Numbered Lists and Bullets}

e Task

Apply a numbered list to existing text. Create a bulleted list as you type.

1. Open Shipping.

2. Select the list beginning with the text Get the completed shipping through Place the item on the conveyor.

3. Apply numbers to the text.

4. Position the insertion point on the line under the text This is also to ensure:.

5. Type the following list using the triangle bullet () on separate lines:

                        No Backlog of Orders
                  Customer Satisfaction
                  Maximizing Our Company’s Profits

6. Disable the bullets.

7. Close the document without saving it.

_{Lesson
9 -

Using Find and Replace}

_{In this lesson, you will
learn how to:}

· Work with Find and Replace

· Find/Replace single occurrences

· Find and replace word forms

· Find and replace codes

· Use the QuickFind buttons

_{Working with Find and Replace}

d Discussion

The WordPerfect Find and Replace feature allows you to find occurrences of specific text, codes, or phrases within a document. The Find and Replace feature eliminates the need to search through pages of a document manually for particular text. You can choose to find text without replacing it, or you can find text and replace it. The text for which you are searching is entered into the Find text box in the Find and Replace dialog box. When the text is found, it is highlighted in the document for you.

If you want to replace the text when it is found, you can type the replacement text in the Replace with text box in the Find and Replace dialog box. For example, you could search a document for all occurrences of the word house and replace it with abode. In this instance, the text house is entered into the Find text box and the text abode is entered into the Replace with text box. When the text is found in the document, it is highlighted for you.

If you want to replace found text, you have two replacement options. You can either find and replace all occurrences of the found text, or you can replace only selected occurrences of the text. You select the Replace All button to replace all occurrences of the text, or the Replace button to replace individual occurrences of the text. If you want to eliminate the found text altogether, you can choose to replace the text with the <Nothing> option.

You can use the Word Forms command on the Type menu to find and replace words based on the root form of the word you enter in the Find text box. For example, you can search for the word forms of do to find do, doing, does, and did.

You can also use wildcard characters in your search, such as a question mark (?) to represent one character and an asterisk (*) to represent zero or more characters within a word. For example, entering ca? finds cat and car, but not carry. Entering ca* finds cat, car, and carry. However, you cannot enter the wildcard character using the keyboard; it must be entered using the Codes dialog box, which can be accessed from the Codes command on the Match menu in the Find and Replace dialog box.

You can use the commands on the Match menu to find whole words, cases, font sizes, and font types. You can use the same commands on the Replace menu to replace whole words, cases, font sizes, and font types. These options are explained in the following table:

Option	Description
Whole Word	Finds a whole word only. For example, to find only the word form, you would select this option. If this option is not selected, all words containing the word form, such as former, format, and formal are found.
Case	Finds an exact match for a word. For example, to find the word Title with an initial capital letter, you would select this option. If this option is not selected, all occurrences of Title, such as Title, TITLE, and title are found.
Font	Locates text with a specific font type, font size, or other attributes.


o	By default, all find and replace searches proceed from the insertion point downward.

o	You can also open the Find and Replace dialog box by pressing the [Ctrl+F] key combination.

_{Finding/Replacing Single
Occurrences}

d Discussion

You can find and replace a single occurrence of text within a document using the Find and Replace dialog box. When the selected text is found in the document, it is highlighted for you. You can then choose to replace that occurrence of the word with the desired replacement text.

If you want to remove the text for which you are searching, you can leave the word <Nothing> in the Replace with text box.

You can find and replace all occurrences of text within a document. For example, if you are using a form letter document and you need to replace all occurrences of a product with another product name, you can use the Replace All button in the Find and Replace dialog box. When you use the Replace All button, you do not need to use the Find Next button.

The Find and Replace dialog box


o	You can also open the Find and Replace dialog box by pressing the [Ctrl+F] key combination.

C Procedures

1. Position the insertion point at the top of the document.

2. Select the Edit menu.

3. Select the Find and Replace command.

4. Type the text you want to find in the Find text box.

5. Press [Tab].

6. Type the replacement text in the Replace with text box.

7. Select Find Next.

8. Select Replace or Replace All to replace the found word with the replacement text.

9. Select No when the find is finished.

10. Select Close.

f Step-by-Step

From the Student Data directory, open LETTER1.WPD.

Find and replace a single occurrence of text in a document.

Position the insertion point at the top of the document, if necessary.

*Steps*	*Practice Data*
1. Select the Edit menu. The Edit* menu appears.*	Click Edit
2. Select the Find and Replace command. The Find and Replace dialog box opens with the insertion point in the Find* text box.*	Click Find and Replace...
3. Type the text you want to find in the Find text box. The text appears in the Find* text box.*	Type *hardball*
4. Press [Tab]. The insertion point appears in the Replace with* text box.*	Press [Tab]
5. Type the replacement text in the Replace with text box. The text appears in the Replace with* text box.*	Type *softball*
6. Select Find Next. The first occurrence of the text is highlighted in the document.	Click Find Next
7. Select Replace to replace the found word with the replacement text. The text is replaced and the search continues until the Find and Replace message box opens.	Click Replace
8. Select No when the find is finished. The Find and Replace message box closes.	Click No
9. Select Close. The Find and Replace dialog box closes.	Click Close

Notice the occurrence of the word softball in the document.

Replace all occurrences of the word baseball with the word hardball. Open the Find and Replace dialog box. Type baseball in the Find text box. Type hardball in the Replace with text box. Select Replace All to replace all occurrences of the text. Select OK. Select Close.

_{Finding and Replacing Word Forms}

d Discussion

You can also use the Find and Replace feature to replace variations of words. For example, you can replace all forms of talk (e.g., talked and talking) with all forms of speak (e.g., spoke and speaking). WordPerfect will replace found words with the appropriate form of the replacement word. For search and replace purposes, you enter the root words in the text boxes.

Before you can find and replace word forms, however, you must specify that you want the Find and Replace feature to search for word forms. You can specify this option in the Find and Replace dialog box.


o	The Word Forms feature does not work with contractions, such as shouldn’t, and only recognizes single words.

C Procedures

1. Position the insertion point at the top of the document.

2. Select the Edit menu.

3. Select the Find and Replace command.

4. Select the Type menu in the Find and Replace dialog box.

5. Select the Word Forms command.

6. Type the word form you want to find in the Find text box.

7. Press [Tab].

8. Type the replacement word form in the Replace with text box.

9. Select Replace All to replace all occurrences of the text.

10. Select OK.

11. Select Close.

f Step-by-Step

Find and replace word forms in a document.

Position the insertion point at the top of the document, if necessary, and open the Find and Replace dialog box.

*Steps*	*Practice Data*
1. Select the Type menu. The Type* menu appears.*	Click Type
2. Select the Word Forms command. A check appears next to the Word Forms* command and the insertion point is positioned in the Find text box.*	Click Word Forms
3. Type the word form you want to find in the Find text box. The text appears in the Find* text box.*	Type *produce*
4. Press [Tab]. The insertion point appears in the Replace with* text box.*	Press [Tab]
5. Type the replacement word form in the Replace with text box. The word form appears in the Replace with* text box.*	Type *manufacture*
6. Select Replace All to replace all occurrences of the text. All instances of the text are replaced, and a Find and Replace message box opens, telling you how many replacements were made.	Click Replace All
7. Select OK. The Find and Replace message box closes.	Click OK
8. Select Close. The Find and Replace dialog box closes.	Click Close

View the second paragraph to see the replacement word form in the document.

Reopen the Find and Replace dialog box. Disable the Word Forms feature by selecting the Type menu and selecting the Word Forms command. Close the Find and Replace dialog box.

_{Finding and Replacing Codes}

d Discussion

In addition to finding and replacing specific words, word forms, and phrases, you can find and replace codes within a document. You can quickly change document attributes when you use this feature. For example, if you want to find text formatted in 12 points and replace it with 14 points, you can use the Specific Codes feature.

The Find and Replace Font Size dialog box


o	You do not need to open the Reveal Codes window to use this feature.

C Procedures

1. Position the insertion point at the top of the document.

2. Select the Edit menu.

3. Select the Find and Replace command.

4. Select the Type menu in the Find and Replace dialog box.

5. Select the Specific Codes command.

6. Select a code type from the Find codes list box.

7. Select OK.

8. Enter the font size you want to find in the Find spin box.

9. Enter the replacement font size in the Replace with spin box.

10. Select Replace All to replace all occurrences of the code.

11. Select OK.

12. Select Close.

f Step-by-Step

Find and replace codes in a document.

Depending on the code you select, there may be different procedures. Therefore, the step-by-step that follows is representative of replacing font size only.

Position the insertion point at the top of the document, if necessary, and open the Find and Replace dialog box.

*Steps*	*Practice Data*
1. Select the Type menu in the Find and Replace dialog box. The Type* menu appears.*	Click Type
2. Select the Specific Codes command. The Specific Codes dialog box opens.	Click Specific Codes...
3. Select a code type from the Find codes list box. The code type is selected.	Click Font Size
4. Select OK. The Specific Codes dialog box closes, and the Find and Replace dialog box modifies to reflect the selection.	Click OK
5. Enter the font size you want to find in the Find spin box. The font size appears in the Find* spin box.*	Click Find as necessary to 14p
6. Enter the replacement font size in the Replace with spin box. The font size appears in the Replace with* spin box.*	Click Replace with as necessary to 12p
7. Select Replace All to replace all occurrences of the code. All instances of the code are replaced, and a Find and Replace message box opens, telling you how many replacements were made.	Click Replace All
8. Select OK. The Find and Replace message box closes.	Click OK
9. Select Close. The Find and Replace dialog box closes.	Click Close

View the changes in the document address.

Close LETTER1.WPD.

_{Using the QuickFind Buttons}

d Discussion

In addition to using the Find and Replace dialog box, you can quickly find words in your documents using the QuickFind buttons on the Property Bar.

The QuickFind buttons work in two ways. They allow you to find additional occurrences of selected text in a document, as well as find additional occurrences of the last text you specified in the Find and Replace dialog box. For example, if the last search you conducted in the Find and Replace dialog box was for the text pencil, you can use the QuickFind buttons to find additional occurrences of pencil in the current document or another document. The QuickFind buttons will continue to search for the text that was last specified until new text is selected in the document or typed in the Find and Replace dialog box.

Once you find the desired text in a document, you can replace it by typing the replacement text manually.


o	You can also find the next occurrence of text by pressing the [Alt+Ctrl+N] key combination.

o	You can also find the previous occurrence of text by pressing the [Alt+Ctrl+P] key combination.

C Procedures

1. Select the text for which you want to search.

2. To find the next occurrence of the selected text, click the QuickFind Next button on the Property Bar.

3. To find the previous occurrence of the selected text, click the QuickFind Previous button on the Property Bar.

f Step-by-Step

From the Student Data directory, open RETURN3.WPD.

Use the QuickFind buttons to find selected text in a document.

*Steps*	*Practice Data*
1. Select the text for which you want to search. The text is selected.	Double-click the word Worldwide in the heading
2. To find the next occurrence of the selected text, click the QuickFind Next button on the Property Bar. The next occurrence of the text is highlighted in the document.	Click
3. To find the previous occurrence of the selected text, click the QuickFind Previous button on the Property Bar. The previous occurrence of the text is highlighted in the document.	Click

Close RETURN3.WPD.

_Exercise

_{Using Find and Replace}

e Task

Find and replace text, word forms, and codes.

1. Open National.

2. Find and replace the text write to: with the text call: in the document.

3. Position the insertion point at the top of the document and then find and replace all occurrences of the word National with the word Worldwide.

4. Position the insertion point at the top of the document and then find and replace all forms of the word make with the word construct.

5. Disable the Word Forms feature.

6. Position the insertion point at the top of the document and then find and replace the Arial font code with the Times New Roman font code.

7. Close the document without saving it.

_{Lesson
10 -

Printing Documents}

_{In this lesson, you will
learn how to:}

· Print documents

· Select print options

· Print multiple pages

· Use print features

_{Printing Documents}

d Discussion

WordPerfect supports most printers. Before you can print in WordPerfect, you need to select a printer and specify the port you are using. This procedure is usually performed automatically for you by the program.

You can select print options in the Print dialog box. The available options are listed in the following table:

Option	Function
Full Document	Prints the entire document.
Current Page	Prints the page in which the insertion point is located.
Multiple Pages	Prints specific pages. Also prints labels, secondary pages, chapters, or volumes.
Selected Text	Prints selected text in the document.
Document Summary	Prints the summary information for the document.
Document on Disk	Prints a document saved to a floppy disk, hard disk, or network drive without opening it in the document window.
Two-Sided Printing	Prints on both sides of the paper for preparing booklets.


o	Your printed output is contingent upon your specific printer’s capabilities.

_{Selecting Print Options}

d Discussion

You can print full documents when you use the Print feature. When you choose to print a full document, the entire document prints, including any sections of the document that are not visible on the screen.

You can print selected text within a document instead of printing the whole document or page. When you choose to print selected text, WordPerfect only prints the text you select in the document before selecting the Print button in the Print dialog box.

The selected text prints on the page in the same position that it appears in the document. For example, if you select text in the middle of a page, the text prints in the middle of the page.

You can also print the current page in a document. When you use this print option, WordPerfect only prints the page where the insertion point is currently located.

The Print dialog box


o	You can also open the Print dialog box by selecting the Print command from the File menu.

C Procedures

1. Click the Print button .

2. Select the desired radio button under Print.

3. Select Print.

f Step-by-Step

From the Student Data directory, open NATION.WPD.

Select print options.

*Steps*	*Practice Data*
1. Click the Print button. The Print dialog box opens with the Print* page displayed.*	Click
2. Select the desired radio button under Print. The desired radio button is selected.	Click Full document, if necessary
3. Select Print. The Print dialog box closes and WordPerfect prints the selected output.	Click Print

_{Printing Multiple Pages}

d Discussion

You can print multiple pages in a document if you want to print several selected pages without printing the full document. You indicate single pages you want to print by typing the page numbers separated by spaces (e.g., 2 5 9) and you use hyphens to designate consecutive pages (e.g., 13-17). You can also indicate both single pages and consecutive pages to print at the same time (e.g., 2 5 13-17) or consecutive pages starting with a particular page (e.g., 6- prints page 6 and all pages that follow).

The Multiple Pages page


o	You must enter the page numbers in numerical order. For example, if you want to print pages 7, 12, and 13, and you enter 12 7 13, only page 12 will print.

o	You can also open the Print dialog box by selecting the Print command from the File menu.

C Procedures

1. Click the Print button .

2. Select the Multiple pages radio button.

3. Select the Multiple Pages tab.

4. Type the page numbers you want to print in the Page(s)/label(s) text box.

5. Select Print.

f Step-by-Step

Print multiple pages of a document.

*Steps*	*Practice Data*
1. Click the Print button. The Print dialog box opens with the Print* page displayed.*	Click
2. Select the Multiple pages radio button. The Multiple pages* radio button is selected.*	Click Multiple pages
3. Select the Multiple Pages tab, if necessary. The Multiple Pages* page appears.*	Click the Multiple Pages tab
4. Type the page numbers you want to print in the Page(s)/label(s) text box. The page numbers appear in the Page(s)/label(s)* text box.*	Type *1 3*
5. Select Print. The Print dialog box closes and WordPerfect prints the selected pages.	Click Print

Close NATION.WPD.

_{Using Print Features}

d Discussion

Before you print a document or portion of a document, you can choose from a number of print output options in the Print dialog box.

The options that appear under Copies on the Print page in the Print dialog box allow you to print multiple copies, collate your copies, and group multiple copies of pages together. In addition, the options that appear on the Details page in the Print dialog box allow you to print in reverse order (back to front), text as graphics, and only text.

On the Two-Sided Printing page, you can select options that allow you to print on both sides of a page, select the offset for text in documents you want to bind, and perform booklet printing. Booklet printing enables you to print your document as a booklet. After printing, you can staple the pages together without having to rearrange them.


o	The ability of your printer to perform certain print tasks may depend upon its capabilities.

_Exercise

_{Printing Documents}

e Task

Print a full document, the current page of a document, multiple pages of a document, and selected text within a document.

1. Open Campaign.

2. Print the full document.

3. Print only the newspaper list at the bottom of the document (page 3).

4. Position the insertion point on page 2 and print only that page.

5. Print pages 1 and 2 of the document.

6. Print three copies of the full document.

7. Close the document without saving it.

_{Lesson
11 -

Getting Help}

_{In this lesson, you will
learn how to:}

· Use Help

· View QuickTips

· Use Help Contents

· Use the Help Index

· Use Help Find

· Use Ask the PerfectExpert

· Use the PerfectExpert window

· Print a help topic

_{Using Help}

d Discussion

If you have any questions about a WordPerfect feature, you can consult WordPerfect’s extensive Help system. Depending on the specific type of help you select, you can get reference information on commands, step-by-step instructions, or examples and demonstrations.

The Help menu is located at the far right side of the menu bar. You can use the menu commands to get assistance in a variety of ways. The Help Topics command opens the Help Topics: WordPerfect Help dialog box, which allows you to search for specific help topics. The Ask the PerfectExpert command lets you ask WordPerfect a question for which it then searches for an answer. The PerfectExpert command opens a window next to the document window which then guides you through the task on which you are currently working. If you have a modem connected to your computer, you can use the Corel Web Site command to access help on the Internet and on CompuServe, an on-line computer service.

When you view a Help window, some of the items are underlined. A word or phrase that has a dashed underline displays a pop-up definition window containing a detailed description of that particular term. If you have a color monitor, words or phrases that contain pop-up definitions appear in green text.

At the bottom of many Help windows is a Related Concepts icon. Clicking this icon opens the Topics Found dialog box from which you can select related topics.


o	You can also view help information for any component in an open dialog box by clicking the question mark in the upper right corner of the dialog box and clicking a dialog box component.

o	You can also open a Help window by pressing the [F1] key.

_{Viewing QuickTips}

d Discussion

You can find the function of a menu command or a toolbar, Property Bar, or Application Bar button by viewing its QuickTip. A QuickTip is a rectangular box containing the name and a brief explanation of the option’s function. A QuickTip appears when the mouse pointer is positioned over a menu command or a toolbar, Property Bar, or Application Bar button.

C Procedures

1. Position the mouse pointer over any toolbar, Property Bar, or Application Bar button.

2. Select the desired menu.

3. Position the mouse pointer over the desired command.

f Step-by-Step

View QuickTips.

Display the WordPerfect 8 Toolbar, if necessary.

*Steps*	*Practice Data*
1. Position the mouse pointer over a toolbar, Property Bar, or Application Bar button. The appropriate QuickTip appears.	Position the mouse pointer over the second button from the left on the WordPerfect 8 Toolbar
2. Select the desired menu. The appropriate menu appears.	Click Insert
3. Position the mouse pointer over the desired command. The appropriate QuickTip appears.	Position the mouse pointer over Header/Footer...

Click the Insert menu to close it.

_{Using Help Contents}

d Discussion

The Help Topics dialog box consists of four major areas, grouped by tabs: Contents, Index, Find, and Ask the PerfectExpert. The Contents page contains the following features:

Feature	Description
Showcase Corel WordPerfect	Provides graphical examples of common WordPerfect tasks.
What is Different?	Lists new and changed features in this release of WordPerfect.
How Do I...?	Provides detailed step-by-step instructions on many WordPerfect tasks.
Troubleshooting	Assists you if you are having a problem with a WordPerfect feature.
Merge	Defines merges and how to use them.
Macros	Defines macros and how to use them.
Corel WordPerfect SGML	Assists you in working with SGML files.
View Manuals	Defines the Reference Center and how to use it.
Corel Support Services	Lists the methods for receiving technical support for WordPerfect.

The Contents page


o	You can also open the Help Topics: WordPerfect Help dialog box by pressing the [F1] key.

o	You can also exit Help by selecting the Exit command from the Options menu in any Help window.

C Procedures

1. Select the Help menu.

2. Select the Help Topics command.

3. Select the Contents tab.

4. Select the desired topic.

5. Select the desired subtopic, if necessary.

6. Continue selecting subtopics as necessary.

7. Select a specific topic, if necessary.

8. Scroll the Help window as necessary to view the information and then close it.

f Step-by-Step

Use Help Contents to find information.

*Steps*	*Practice Data*
1. Select the Help menu. The Help* menu appears.*	Click Help
2. Select the Help Topics command. The Help Topics: WordPerfect Help dialog box opens.	Click Help Topics
3. Select the Contents tab. The Contents* page appears.*	Click the Contents tab
4. Select the desired topic. The corresponding Help window opens, or a list of subtopics appears.	Double-click How Do I...?
5. Select the desired subtopic, if necessary. A list of topics and subtopics appears as appropriate.	Double-click Work with Documents
6. Continue selecting subtopics as necessary. A list of topics and subtopics appears as appropriate.	Double-click Open a Document
7. Select a specific topic, if necessary. A Help window opens.	Double-click Start New Documents

Scroll the Help window as necessary to view the information and then close it.

_{Using the Help Index}

d Discussion

The Index page in the Help Topics dialog box allows you to search an alphabetical list of WordPerfect features by typing a keyword. A keyword is defined as a word related to the topic about which you want help information. Often, several topics appear based on a keyword search.

The Topics Found dialog box


o	You can also double-click an Index entry within the Help Topics: WordPerfect Help dialog box as an alternative to selecting Display.

o	You can also exit Help by selecting the Exit command from the Options menu in any Help window.

C Procedures

1. Select the Help menu.

2. Select the Help Topics command.

3. Select the Index tab.

4. Type the first few letters of the keyword on which you want to search.

5. Select the desired entry from the Click the index entry you want, and then click Display list box.

6. Select Display.

7. Select the desired topic, if necessary.

8. Select Display.

9. Scroll the Help window as necessary to view the information and then close it.

f Step-by-Step

Use the Help Index to find information.

*Steps*	*Practice Data*
1. Select the Help menu. The Help* menu appears.*	Click Help
2. Select the Help Topics command. The Help Topics: WordPerfect Help dialog box opens.	Click Help Topics
3. Select the Index tab. The Index* page appears.*	Click the Index tab
4. Type the first few letters of the keyword on which you want to search. The text appears in the Type the first few letters of the word you’re looking for text box and the search list scrolls to display the topic.	Type *tab*
5. Select the desired entry from the Click the index entry you want, and then click Display list box. The desired entry appears in the Type the first few letters of the word you’re looking for* text box.*	Click settings, change under tab
6. Select Display. The desired topic appears in a Help window, or the Topics Found dialog box opens.	Click Display
7. Select the desired topic, if necessary. The desired topic is selected.	Click To change tab settings using the Tab Set dialog box
8. Select Display. The desired topic appears in a Help window.	Click Display

Scroll the Help window as necessary to view the information and then close it.

_{Using Help Find}

d Discussion

Once you have built the Help database, you can begin a find. To start a find, you type the word for which you are looking in the Type the word(s) you want to find text box. A list of matching terms from which you can choose appears. The number of topics found appears in the bottom left corner of the Find page in the Help Topics: WordPerfect Help dialog box.

The Find page


o	You can also double-click a topic entry within the Help Topics: WordPerfect Help dialog box as an alternative to selecting Display.

o	You can also exit Help by selecting the Exit command from the Options menu in any Help window.

o	The first time you use Help Find, Windows 95 must build a Help database in which you can search. You can select the Minimize database size (recommended) radio button when the Find Setup Wizard opens, select Next, and then select Finish in order to build the Help database, if necessary.

C Procedures

1. Select the Help menu.

2. Select the Help Topics command.

3. Select the Find tab.

4. Type the text you want to find.

5. Select matching word(s) to narrow your search in the Select some matching words to narrow your search list box.

6. Select the desired topic from the Click a topic, then click Display list box.

7. Select Display.

8. Scroll the Help window as necessary to view the information and then close it.

f Step-by-Step

Use Help Find to find information on a specific topic.

*Steps*	*Practice Data*
1. Select the Help menu. The Help* menu appears.*	Click Help
2. Select the Help Topics command. The Help Topics: WordPerfect Help window opens.	Click Help Topics
3. Select the Find tab. The Find* page appears with the insertion point in the Type the word(s) you want to find text box.*	Click the Find tab
4. Type the text you want to find. A list of matching words appears in the Select some matching words to narrow your search* list box below the Type the word(s) you want to find text box.*	Type *justification*
5. Select matching word(s) to narrow your search in the Select some matching words to narrow your search list box. A list of topics appears in the Click a topic, then click Display* list box at the bottom of the Find page.*	Click Justification
6. Select the desired topic from the Click a topic, then click Display list box. The desired topic is selected.	Click To justify text
7. Select Display. A Help window opens.	Click Display

Scroll the Help window as necessary to view the information and then close it.

_{Using Ask the PerfectExpert}

d Discussion

Ask the PerfectExpert is a feature designed to assist you in accomplishing a task by allowing you to ask a question in your own words. Using this feature, you can type text in the What do you want to know? text box on the Ask the PerfectExpert page in the Help Topics: WordPerfect Help dialog box. This text can be in the form of words, a phrase, or a sentence. The PerfectExpert then searches through WordPerfect’s Help database for possible answers. When a search is completed, these answers are listed at the bottom of the Ask the PerfectExpert page, divided into two categories: Most likely choices in WordPerfect and Other possible choices. You can then display the appropriate help topics.

Using Ask the PerfectExpert

C Procedures

1. Select the Help menu.

2. Select the Ask the PerfectExpert command.

3. Type the topic on which you need assistance in the What do you want to know? text box.

4. Select Search.

5. Select the desired topic.

6. Select Display.

7. Scroll the Help window as necessary to view the information and then close it.

f Step-by-Step

Use Ask the PerfectExpert.

*Steps*	*Practice Data*
1. Select the Help menu. The Help* menu appears.*	Click Help
2. Select the Ask the PerfectExpert command. The Help Topics: WordPerfect Help window opens with the Ask the PerfectExpert* page displayed and the insertion point in the What do you want to know? text box.*	Click the Ask the PerfectExpert tab
3. Type the topic on which you need assistance. The text appears in the What do you want to know?* text box.*	Type *How do I create a numbered list?*
4. Select Search. The possible answers appear in the Search Results* list box.*	Click Search
5. Select the desired topic. The topic is selected.	Click To organize text using bullets, numbers, or headings
6. Select Display. A Help window opens.	Click Display

Scroll the Help window as necessary to view the information and then close it.

_{Using the PerfectExpert Window}

d Discussion

WordPerfect comes with its own expert to assist you in accomplishing tasks. This feature is called the PerfectExpert. When you choose to use the PerfectExpert, a window opens alongside the document window. The PerfectExpert window can guide you through complex or small tasks as you work by providing you with options you can select to achieve your goals.

The PerfectExpert window


o	You can also open the PerfectExpert window by selecting the PerfectExpert command from the Help menu.

o	The following step-by-step is indicative of applying a drop cap only. Other procedures may vary depending on the task.

C Procedures

1. Position the insertion point before the text with which you want to work.

2. Click the PerfectExpert button on the WordPerfect 8 Toolbar.

3. Select the button corresponding to the task on which you need help.

4. Continue selecting buttons to narrow your search.

5. Close the PerfectExpert window.

f Step-by-Step

From the Student Data directory, open HISTORY2.WPD.

Use the PerfectExpert window.

*Steps*	*Practice Data*
1. Position the insertion point before the text with which you want to work. The insertion point is positioned.	Click before the text Worldwide Sporting Goods in the first sentence
2. Click the PerfectExpert button on the WordPerfect 8 Toolbar. The PerfectExpert window opens alongside the current document window.	Click
3. Select the button corresponding to the task on which you need help. A list of corresponding options appears.	Click Adding Visual Elements
4. Continue selecting buttons to narrow your search. A list of corresponding options appears, a dialog box opens, or the task is completed.	Select the buttons shown below
5. Close the PerfectExpert window. The PerfectExpert window closes.	Click

Click the Add Decorative Text button and then the Add Drop Cap button.

Close HISTORY2.WPD.

_{Printing a Help Topic}

d Discussion

You can print help topics. Printing a topic is useful if you want to keep frequently used information on file for future use.

C Procedures

1. Open the Help window of the help topic you want to print.

2. Select the Options menu in the Help Topics dialog box.

3. Select the Print Topic command.

4. Select OK.

5. Close the Help window.

f Step-by-Step

Print a help topic.

Open the Help Topics: WordPerfect Help window, select the Index tab, type QuickBullets in the text box, and display the To create a bulleted list using QuickBullets topic.

*Steps*	*Practice Data*
1. Select the Options menu in the Help Topics dialog box. The Options* menu appears.*	Click Options
2. Select the Print Topic command. The Print dialog box opens.	Click Print Topic...
3. Select OK. The Print dialog box closes and WordPerfect prints the help topic.	Click OK

Close the Help window.

_Exercise

_{Getting Help}

e Task

Find QuickTips and help topics. Use the PerfectExpert to get help with changing the page size.

1. Display the QuickTip for the button at the far left of the WordPerfect 8 Toolbar.

2. Display the QuickTip for the Font command on the Format menu.

3. Use Help Contents to get help on searching for text by finding and replacing text under the topic Create and Edit Text in the How Do I category.

4. Use Help Contents to get help on printing documents.

5. Use the Help Index to get help on page views.

6. Use Help Find to get help on Spell-As-You-Go.

7. Use the Ask the PerfectExpert feature to get help on the Find and Replace feature.

8. Print the Ask the PerfectExpert topic.

9. Use the PerfectExpert window to get help on changing the page size by selecting the Setting Up button.

10. Close any open Help windows.

Bold

using, 36, 37, 38

Bullets

applying as you type, 162, 163

applying to existing text, 159, 160

using, 159

Codes

finding and replacing, 174, 175

revealing, 76, 77

Copy

using, 30, 31

Cut

using, 28, 29

Default settings

returning, 119, 120

Documents

creating blank, 62

entering text, 6, 7, 8

navigating with the keyboard, 20

navigating with the mouse, 20

printing, 180

printing full, 181

saving, 8, 9, 10

selecting text, 21, 22

Double indents

using, 114

Draft view, 79

Drag and Drop Text

using, 32

Drop caps

disabling, 50, 51

editing, 48, 49

using, 46, 48

Files

closing, 10, 11

opening, 11, 12, 13

renaming, 13, 14, 15

Find and Replace

all occurrences, 169

codes, 174, 175

single occurrences, 169, 170, 171

word forms, 172, 173

working with, 168

First lines

indenting, 113, 114

Font face

changing, 39

Font size

changing, 40, 41

Format symbols

hiding, 74, 75

showing, 74, 75

Formatting

working with, 36

Guidelines

hiding, 82, 83

Hanging indents

using, 116, 117

Hard page breaks, 145, 146, 147

Help

printing topics, 201, 202

using, 188

using Contents, 189, 191

using Find, 194, 195, 196

using QuickTips, 188, 189

using the Index, 192, 193

Highlighting

changing colors, 53, 54

removing, 55, 56

text, 51, 52, 53

Indenting

double indents, 114

first lines, 113, 114

hanging indents, 116, 117

whole paragraphs, 114, 115

Insert mode

using, 26, 27

Italics

using, 36, 37, 38

Justification

using, 111, 112

working with, 110

Keyboard

navigating with, 20

Line formatting

changing, 112

Line spacing

changing, 121, 122

Margins

adjusting, 140, 141

using document, 139

Menu bar, 4

Mouse

navigating with, 20

Numbers

applying as you type, 154, 156

applying to existing text, 153

Page breaks

inserting hard, 145, 146, 147

removing hard, 145

soft, 144

working with, 144

Page orientation

changing, 142, 143, 144

Page view, 79

Paragraph formatting

changing, 112

Paragraph spacing

changing, 122, 123, 124

Paragraphs

changing margins, 117, 118, 119

indenting whole, 114, 115

joining, 6

splitting, 6

Paste

using, 28, 29, 30, 31

PerfectExpert

using, 199, 201

Power Bar, 4

Print features

using, 184

Printing, 180

current page, 181

full documents, 181, 182

help topics, 201, 202

multiple pages, 183, 184

selected text, 181

QuickCorrect

adding text to, 94, 95, 96

deleting text from, 97

QuickFind buttons

using, 176, 177

QuickFormat

using characters, 42, 43, 44

using headings, 44, 45

QuickMenus

using, 5, 6

QuickSelect

using, 23

QuickTips

using, 188, 189

Reveal Codes window, 76, 77

closing, 77

sizing, 78

Ruler Bar, 4

Selected text

printing, 181

SmartQuotes

using, 102, 103

Soft page breaks, 144

Special characters

inserting, 56, 57

Spell Checker

closing, 92, 93

replacing misspelled words, 89, 91

skipping identified words, 91, 92

starting, 88, 89

using, 88

Spell-As-You-Go

using, 104

Status bar, 4

Tabs

adding to a tabbed document, 134, 135, 136

center, 128

clearing all, 129, 130

clearing on the Ruler Bar, 138

decimal, 128

entering text using, 132, 133

left, 128

moving on the Ruler Bar, 136, 137

right, 128

setting, 130, 131

using, 128

Templates

completing, 70, 72

using, 68

Text

deleting, 24, 25

entering, 6, 7, 8

restoring, 25

selecting, 21, 22

undeleting, 24, 25

Text area, 4

Title bar, 4

Toolbars, 4

Two Page view, 79

Typeover mode

using, 26, 27

Underline

using, 36, 37, 38

Undo

using, 25, 26

Views

using, 79, 80

Windows

using, 3

Word forms

finding and replacing, 172, 173

WordPerfect

exiting, 16

starting, 2, 3

using, 2

Zoom, 80, 81

Zoom Full

using, 80, 81