File Management

_{Lesson
1 -

Working with Windows}

_{In this lesson, you will
learn how to:}

· Network Basics

· Start Windows

· Passwords

· Work with the desktop

· Work with the taskbar

· Work with icons

· Shut down the computer

_{Network basic}

d Discussion

Sterne, Kessler. Goldstein & Fox uses Netware for their network environment. Each workstation has the Netware client software. The Netware client communicates with the Network Operating System. A network is a collection of interconnected computers. It enables you to exchange messages and files with other users around the office. As a network user, you can quickly connect to network printers and fax servers on the network and share information with other users around the office

_{File Server}

A files server is computer on a network that manages network resources. For example, a file server is a computer and storage device dedicated to storing files. Any user on the network can store files on the server. A print server is a computer that manages one or more printers, and a network server is a computer that manages network traffic. A database server is a computer system that processes database queries.

Servers are often dedicated, meaning that they perform no other tasks besides their server tasks.

_Workstation

A powerful, single-user computer designed for word processing, accounting, desktop publishing, and for running spreadsheet and database management applications. It has a powerful microprocessor and a high-quality monitor. It is common to link them together to form a network

_{Operating Systems}

Every desktop computer uses an Operating System. The most popular operating systems in use today are:

Windows 95/98

Windows NT

The Mac OS

UNIX

Operating systems are computer programs. An operating system is the first piece of software that the computer executes when you turn the machine on. The operating system loads itself into memory and begins managing the resources available on the computer. It then provides those resources to other applications that the user wants to execute. Typical services that an operating system provides include:

A task scheduler - the task scheduler is able to allocate the execution of the CPU to a number of different tasks. Some of those tasks are the different applications that the user is running, and some of them are operating system tasks. The task scheduler is the part of the operating system that lets you print a document from WordPerfect in one window while you are downloading a file in another window and recalculating a spreadsheet in a third window. A memory manager - the memory manager controls the system's RAM and normally creates a larger virtual memory space using a file on the hard disk A disk manager - the disk manager creates and maintains the directories and files on the disk. When you request a file, the disk manager brings it in from the disk. A network manager - the network manager controls all data moving between the computer and the network. Other Input/Output services manager - the OS manages the keyboard, mouse, video display, printers, etc. Security manager - the OS maintains the security of the information in the computer's files and controls who can access the computer. And so on... An operating system normally also provides the default user interface for the system. The standard "look" of Windows 95/98/NT includes the Start button, the task bar, etc.

_{Logging on to Windows}

d Discussion

The log on process authenticates whether a user has access to the network. . Once Windows starts, a banner screen displays, and then the desktop appears. You are then required to log on using your name and password before you can access the computer. If your logon is entered incorrectly, you be allowed access to the network. This process provides an element of security for both your computer and the files that it contains. Users at Sterne, Kessler, Goldstein & Fox use a unique naming convention, generally it will be the user’s first initial and (at a minimum) the first seven characters of their last name. (i.e. Charlene Brooks’ user name would be cbrooks) Passwords are created upon the first logon to the network. Passwords at Sterne, Kessler, Goldstein & Fox contain of a minimum of six characters. The is no maximum.

Logon for Windows 95 Users

C Procedures

1. Type your user name

2. Press [Tab].

3. Type your password.

4. Select OK.

Logon for Windows NT Users

C Procedures

1. Press [Ctrl+Alt+Delete] to log on.

2. Select the text in the User name field.

3. Type your user name, if necessary.

4. Press [Tab].

5. Type your password.

6. Select OK.

f Step-by-Step

Turn on your computer, if necessary. The Begin Logon dialog box should be visible.

*Steps*	*Practice Data*
1. Press [Ctrl+Alt+Delete] to log on. The Logon Information dialog box opens.	Press [Ctrl+Alt+Delete] (Windows NT Users Only)
2. Select the text in the User name field. The text in the User name* field is selected.*	Double-click the User name field
3. Type your user name, if necessary. Your user name appears in the User name* field.*	Type your login name
4. Press [Tab]. The insertion point appears in the Password* field.*	Press [Tab]
5. Type your password. The password appears in the Password* field.*	Type your password
6. Select OK. You are logged on to the system.	Click OK

_Passwords

d Discussion

In Netware, passwords have a number of uses. One is to protect your computer from unauthorized use. In addition, data files and programs may require a password.

Ideally, the password should be something that nobody could guess. In practice, most people choose a password that is easy to remember, such as their name or their initials. This is one reason it is relatively easy to break into most computer systems.

When you create a password, write it down and keep it in a secure place. If you lose your password, you cannot gain access to your computer. A password can contain any combination of characters, letters, numerals, spaces, and symbols, and it can be up to six characters long, there is no maximum no of characters. Passwords are case-sensitive.

o	You cannot use the same password over and over again. Netware remembers the last 10 passwords you have used.

o	Three incorrect logons are allowed after the third time you will be locked out of your computer. Contact the help desk to reset your password.

o	You will be prompted to change your password every 160 day. If you do not change your password you will be locked out of your computer. Contact the help desk to reset your password.

C Procedures

How to change your Windows 95 password.

1. Click the Start button on the taskbar to display the start menu

2. Point to Setting

3. Click Control Panel

4. Click the Password icon

5. In the password options click Change Other Passwords

6. In the Select Password dialog box, click the password you want to change and the click Change

7. In the Change Password dialog box, type the current (old) password type a new password, and then in the Confirm New Password box, type the new password again. Click OK

How to change your Windows NT password

1. Press [Ctrl+Alt+Delete]

2. Click the Change Password button

3. In the Change Password dialog box, type the current (old) password type a new password, and then in the Confirm New Password box, type the new password again. Click OK

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f Step-by-Step

To change your Windows 95 password

*Steps*	*Practice Data*
1. Click the Start button on the taskbar to display the start menu.	Click the Start button
2. Point to Setting on the menu	Point to Setting
3. Click Control Panel button	Click Control Panel button
4. Click the Password icon	Click the Password icon
5. In the password options click Change Other Passwords	Click Change Other Passwords
3. Click into old password box	Type in your old Password then press the tab key
4. Click into new password box	Type in your new Password then press the tab key
5. Click into confirm new password box to make sure the spelling if the same	Type in your new Password again in the confirm password field
6. Click into confirm new password box to make sure the spelling if the same	Type in your new Password again in the confirm password field
7. Select OK. Your password has been saved	Click OK

To change your Windows NT password

*Steps*	*Practice Data*
1. Press [Ctrl+Alt+Delete] the Netware Security dialog will appear.	Press [Ctrl+Alt+Delete] (Windows NT Users Only)
2. Select the change password button The change password dialog box appears.	Click Change Password button.
3. Click into old password box	Type in your old Password then press the tab key
4. Click into new password box	Type in your new Password then press the tab key
5. Click into confirm new password box to make sure the spelling if the same	Type in your new Password again in the confirm password field
6. Click into confirm new password box to make sure the spelling if the same	Type in your new Password again in the confirm password field
6. Select OK. Your password has been saved	Click OK

_{Working with the Desktop}

d Discussion

The Windows desktop is similar in concept to an actual desktop. You can use the desktop to organize the tools and data you frequently use to accomplish your tasks. The desktop is completely customizable; you can make it look and work in the way that is most suitable for you.

Along with the Start button and its cascading menu structure, the Windows desktop also includes the taskbar. Additionally, the new desktop is built around objects and the properties that control those objects. For example, as a shortcut, you can embed objects, such as a frequently used file, on your desktop. You can also select text or data in a document and drag it onto the desktop. All objects on the desktop have properties that you can view and modify. The desktop itself is an object you can customize by changing its properties.

The Windows desktop

_{Working with the Taskbar}

d Discussion

The taskbar refers to the object normally located at the bottom of your screen in which buttons, representing running applications, appear whenever you start a program or open a window. To switch between applications or windows, click the button on the taskbar that represents the application or window you want to open. When you exit the application or window, the button associated with the opened application is removed from the taskbar. In addition, the Start button on the left side of the taskbar has a menu that allows you to select any application or document, search for programs, run Help, or shut down Windows .

Other indicators can also appear in the indented area on the right side of the taskbar. For example, a clock may be displayed. Some additional indicators that may appear include a printer (representing a print job) and a modem (representing a remote connection).

The taskbar


o	Pointing to the clock on the taskbar displays the current date.

_{Working with Icons}

d Discussion

The desktop displays icons that represent programs and folders. Shortcuts (which are discussed later in this course) may also appear as icons on the desktop.

Although some icons appear on the Windows desktop by default, you can add and remove icons for programs and folders as desired. Having icons on your desktop may appeal to you if you prefer quick access to a program or folder, or you may prefer to keep your desktop with minimal icons, with programs and folders available on the Start menu.

The following table describes the icons that appear on the Windows desktop by default.

Icon	Description
	The My Computer icon, which appears by default on the Windows desktop, organizes all of your computer’s resources into a single window. By double-clicking the icon, you can use My Computer to access any files, folders, and printers you may have attached to your computer.
	If you are on a network, the Network Neighborhood icon appears on your Windows desktop by default. The Network Neighborhood window shows all the connected networks, as well as all the workgroups, computers, printers, and folders accessible on the network.
	Double-clicking the Internet Explorer icon opens Microsoft Internet Explorer, a web browser program that allows you to browse the World Wide Web element of the Internet. Depending on your hardware and software system configuration, double-clicking this icon may also allow you to attach to the Internet, a prerequisite to browsing the Web.
	The Recycle Bin stores files when they are deleted. You can access the Recycle Bin after files have been deleted and recover them. Files remain in the Recycle Bin even after your computer is turned off. Files can be restored from the Recycle Bin, but once it has been emptied, the files cannot be recovered.


o	Icons on the desktop are like other objects in Windows. Double-clicking an icon opens the program or folder it represents. Right-clicking an icon displays a shortcut menu with commands relating to that icon.

_{Shutting Down the Computer}

d Discussion

Before turning off your computer, you should follow the Windows shut down procedure. Shutting down your computer properly will help you to avoid corrupting system and data files.

Selecting the Shut Down command from the Start menu opens the Shut Down Windows dialog box, which offers options for shutting down, restarting, and logging on to your computer as a different user.

The Shut Down Windows dialog box


o	To log off the computer and allow another user to log on, select the Close all programs and log on as a different user option in the Shut Down Windows dialog box. To restart the computer, select the Restart the computer option.

o	It is good practice to close all applications before shut down of your workstation. Properly shutting down the workstation will make sure all programs are removed from memory and the workstation will not hang upon logout if all applications are closed before shutting down.

o	If you shut down the computer and need to gain access again quickly, you can restart by pressing [Ctrl+Alt+Delete] when the screen displays the message that it is safe to shut down your computer.

C Procedures

1. Click the Start button.

2. Select Shut Down.

3. Select a shut down option from the Shut Down Windows dialog box.

4. Select Yes.

f Step-by-Step

Use the Start menu to safely shut down your computer.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Select Shut Down. The Shut Down Windows dialog box opens.	Click Shut Down...
3. Select a shut down option from the Shut Down Windows dialog box. The option is selected.	Click Restart the Computer?, if necessary
4. Select Yes. Windows closes and notifies you that you can safely turn off your computer, or Windows restarts.	Click Yes

_Exercise

_{Working with Windows
Basics}

e Task

Practice Windows fundamentals.

1. Start Windows and log in.

2. View three tips in the Welcome dialog box.

3. Identify the purpose of the icons on the Windows desktop.

4. Point to the clock on the taskbar to view the current date.

5. Shut down the computer.

6. Start Windows again and log in.

_{Lesson
2 -

Using Menus/Windows/Programs}

_{In this lesson, you will
learn how to:}

· Use windows

· Launch programs - Start menu

· Use shortcut menus

· Open a window

· Minimize/Restore windows

· Maximize/Restore windows

· Move windows

· Size windows

· Scroll windows

· Switch windows - taskbar

· Switch windows - keyboard

· Cascade windows

· Tile windows

· Minimize multiple windows

· Use the toolbar

· Use the status bar

· Close windows

_{Using Windows}

d Discussion

Windows is a complete operating system with an intuitive graphical user interface (GUI). This interface allows you to perform tasks easily. For example, objects displayed as icons are used to represent your files, folders, and applications. You access objects by double-clicking them or by using the Start menu.

When an object is accessed, it opens into a window. You then can work with the object. An open window typically includes a title bar at the top of the window; Minimize, Maximize, and Close buttons in the right corner of the title bar; scroll bars on the right and bottom of the window (if the window has more objects than it can display); a status bar along the bottom of the window; and the area in which you work.

You can resize and move windows as needed. An open window may display an application, other folders, and files that also can be opened into windows. Windows allows you to open multiple windows at once. You then can work with the contents of those open windows using them together to complete a task.

Although you can work with multiple windows, only one window at a time can be active. When one window is active, the other windows are inactive. By default, the title bar of the active window is highlighted, while the title bar of an inactive window is grayed out.

A window


o	You can optionally open a toolbar in any window to simplify commonly performed tasks. To open a toolbar, select the Toolbar command from the View menu in the window.

_{Launching Programs - Start Menu}

d Discussion

The Start menu and its cascading submenus contain commands to access programs, documents, folders, and files. You can access the Start menu by clicking the Start button. Unlike the desktop, the Start button is part of the taskbar and, by default, is always visible on your screen regardless of the application you are running. The Start menu provides a quick and easy way to open an object into a window. The Start menu is customizable.

The Start menu contains a list of commands you can use to work with Windows . Some menu commands are followed by an arrow. The arrow indicates that a submenu is available for that item. When you point to the command, its submenu appears. Items without an arrow must be selected to open a window or program.

Command	Function
Programs	Displays a cascading submenu of available programs.
Documents	Displays a list of up to the last 15 previously opened documents.
Settings	Displays a cascading submenu of system settings that you can modify.
Find	Displays a cascading submenu with options that open a Find dialog box which allows you to find a folder, file, shared computer, or items on the Microsoft Network.
Help	Opens Windows online Help.
Run	Opens the Command dialog box that allows you to enter a MS-DOS command to start a program or open a folder.
Shut Down	Opens the Shut Down Windows dialog box that contains commands to restart or shut down your computer.

Launching programs with the Start menu

C Procedures

1. Click the Start button.

2. Point to an option on the Start menu.

3. If applicable, continue to select submenus until the item you want to open appears.

4. Select the item you want to open.

f Step-by-Step

Open a program with the Start menu.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Point to an option on the Start menu. The item appears highlighted and, if the option has an arrow displayed to its right, a submenu appears.	Point to Programs
3. If applicable, continue to select submenus until the item you want to open appears. Cascading submenus appear.	Point to Accessories
4. Select the item you want to open. The item opens in a window on your desktop.	Click WordPad

If necessary, move the WordPad window by dragging its title bar (the blue bar across the top of the WordPad window) so that the other icons on the desktop are visible.

_{Using Shortcut Menus}

d Discussion

Whenever you click an object using the right mouse button (called right-clicking), a shortcut menu appears. A shortcut menu allows you to perform different functions on, and set properties for, the selected item. For example, right-clicking the desktop displays a shortcut menu that provides commands specific to the desktop.

In Windows, the shortcut menu provides an alternative method for launching a program. You can open any program that appears as an icon by selecting the Open command from the program’s shortcut menu.

Using a shortcut menu


o	Commands in shortcut menus vary depending on the object that you right-clicked. The shortcut menu for a hard drive, for example, contains different commands than a shortcut menu for a folder.

o	You can close a shortcut menu without selecting a command by clicking anywhere outside the menu or by pressing [Esc].

C Procedures

1. Right-click the icon representing the program or folder with which you want to work.

2. Select the desired command from the shortcut menu.

f Step-by-Step

Use a shortcut menu.

*Steps*	*Practice Data*
1. Right-click the icon representing the folder or program with which you want to work. A shortcut menu appears.	Right-click
2. Select the desired command from the shortcut menu. The command executes.	Click Open

Display the shortcut menu for the taskbar and for the desktop, then close the shortcut menu by clicking the desktop.

_{Opening a Window}

d Discussion

You can open any file, folder, or program in Windows by double-clicking its icon. Regardless of the type of object it is, it opens into a window. When you double-click a program, it opens in a window. When you double-click a file, it opens in its parent application within a window. When you double-click a folder, its contents (subfolders and files) appear in a window.

C Procedures

1. Double-click the icon of the window you want to open.

f Step-by-Step

Open a window by double-clicking an icon.

*Steps*	*Practice Data*
1. Double-click the icon of the window you want to open. The window opens.	Double-click

_{Minimizing/Restoring Windows}

d Discussion

Minimizing a window or application reduces it to a button on the taskbar and puts it into a temporarily inactive state. To help conserve system resources, it is a good idea to minimize windows when you have a number of windows open or when you are multitasking.

The fastest method to minimize a window is to use the Minimize button in the right corner of the title bar.

Restoring a minimized window returns the window to its previous size and shape. The most convenient method of restoring a minimized window is clicking the button on the taskbar representing the window or application.


o	You can also minimize a window by right-clicking the window’s title bar and selecting the Minimize command from the shortcut menu.

o	You can also restore a minimized window or application by right-clicking the window’s button on the taskbar and selecting the Restore command from the shortcut menu.

C Procedures

1. To minimize a window, click the Minimize button on the window’s title bar.

2. To restore the window from the taskbar, click the button with the title matching the name of the item you want to restore.

f Step-by-Step

Minimize a window, then restore it to its original size.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. To minimize a window, click the Minimize button on the window’s title bar. The item disappears from the desktop and its title is placed in a button on the taskbar.	Click on the My Computer window’s title bar
2. To restore the window from the taskbar, click the button with the title matching the name of the item you want to restore. The item appears on the desktop.	Click the My Computer button on the taskbar

_{Maximizing/Restoring Windows}

d Discussion

Maximizing a window enlarges the window to a full screen view. Maximizing a window is useful if the window contains numerous icons or objects, or if you are using an application that is more useful in a full screen view, such as a word processor. The fastest way to maximize a window is by clicking the Maximize button in the right corner of the title bar.

Restoring a maximized window returns it to its previous size and shape. The most convenient way of restoring a maximized window is by clicking the Restore button in the right corner of the title bar.


o	You can also maximize a window by double-clicking the window’s title bar or by right-clicking the window’s title bar and selecting the Maximize command from the shortcut menu.

o	You can also restore a maximized window by double-clicking the window’s title bar or by right-clicking the window’s title bar and selecting the Restore command from the shortcut menu.

C Procedures

1. To maximize a window, click the Maximize button on the window’s title bar.

2. To restore a window, click the Restore button on the window’s title bar.

f Step-by-Step

Maximize a window and then restore it.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. To maximize a window, click the Maximize button on the window’s title bar. The window appears in full screen view.	Click on the My Computer window’s title bar
2. To restore a window, click the Restore button on the window’s title bar. The item appears in a window on the desktop.	Click on the My Computer window’s title bar

_{Moving Windows}

d Discussion

You can move and arrange open windows in Windows using drag and drop. Dragging a window’s title bar to a new location moves the entire window. This method is useful when you are working with multiple open windows or applications that you need to view simultaneously.

C Procedures

1. Drag the window to the desired location.

2. Release the mouse button.

f Step-by-Step

Move a window.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Drag the window to the desired location. The window becomes the active window and moves as you drag.	Drag the My Computer window’s title bar up approximately 1/2 inch
2. Release the mouse button. The window moves to the new location.	Release the mouse button

Practice moving the window to different locations on the desktop.

_{Sizing Windows}

d Discussion

Windows allows you to adjust the size of a window manually. Sizing a window allows you to control how much of a window’s contents you can view, or improves visibility of other windows or areas on your desktop. Sizing a window involves dragging the window’s borders to enlarge, reduce, or change the shape of the window.


o	A window cannot be sized when it is minimized or maximized.

C Procedures

1. Point to one of the window borders.

2. Drag the border to the desired position.

3. Release the mouse button.

f Step-by-Step

Change a window’s size and shape.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Point to one of the window borders and drag the mouse pointer. The mouse pointer changes into a double-headed arrow.	Point to the bottom right corner of the My Computer window
2. Drag the border to the desired position. The border moves as you drag.	Drag the window corner up and to the left until horizontal and vertical scroll bars appear
3. Release the mouse button. The window is resized.	Release the mouse button

_{Scrolling Windows}

d Discussion

If an opened window contains more objects than the window can display, a scroll bar appears to the right and/or the bottom of the window. You can use the scroll bars to view objects not currently visible in the window. The number of objects in a window appears at the bottom of the window in the window’s status bar.

The scroll bar consists of buttons with arrows that allow you to scroll through the information line-by-line and a scroll box that you can drag to advance quickly to a particular area of the window. Additionally, you can scroll rapidly by clicking in the scroll bar on either side of the scroll box.


o	You can also use the arrow keys to scroll through the active window.

C Procedures

1. Click a scroll bar button to move line-by-line through the window.

2. Drag the scroll box until the objects you want to view appear.

3. Release the mouse button.

f Step-by-Step

Scroll within an open window.

Open the My Computer window and reduce the size of the window until the horizontal and vertical scroll bars appear.

*Steps*	*Practice Data*
1. Click a scroll bar button to move line-by-line through the window. The contents of the window move one line.	Click
2. Drag the scroll box until the objects you want to view appear. The scroll box moves as you drag.	Drag the scroll box in the vertical scroll bar down
3. Release the mouse button. The objects appear in the window.	Release the mouse button

_{Switching Windows - Keyboard}

d Discussion

You can use the keyboard to switch between running applications using the [Alt+Tab] key combination. Pressing the key combination displays a pane with icons of all open folders and running applications. As you hold the [Alt] key and press the [Tab] key, different folders or applications are selected within the pane. A description of the selected icon appears at the bottom of the pane. When you release the keys, the selected icon, whether a folder or application, is restored and active on your screen.


o	You can also use the [Alt+Esc] key combination to toggle between windows. The selected window appears depressed on the taskbar.

C Procedures

1. Hold [Alt] and press [Tab] repeatedly to cycle through the icons for the open programs.

2. Release [Alt] when the desired icon is selected.

f Step-by-Step

Use the keyboard to switch between open tasks.

Open three windows, if necessary.

*Steps*	*Practice Data*
1. Hold [Alt] and press [Tab] repeatedly to cycle through the icons for the open programs. The task switching window appears displaying the icons for the active tasks.	Hold [Alt] and press [Tab]
2. Release [Alt] when the desired icon is selected. The selected task is restored to the foreground of the desktop.	Release [Alt]

_{Cascading Windows}

d Discussion

Windows allows you to arrange open windows to appear on screen in a cascaded view. When you cascade windows, they overlap one another and are automatically sized to optimize cascaded viewing.

Cascading open windows is accomplished using the Cascade Windows command from the taskbar shortcut menu. Once windows have been cascaded, you can undo the option with the Undo Cascade command on the taskbar’s shortcut menu. Using this command restores windows to their previous position and size on your desktop.

Cascading windows

C Procedures

1. Right-click a blank area of the taskbar.

2. Select the Cascade Windows command.

3. Right-click a blank area of the taskbar.

4. Select the Undo Cascade command.

f Step-by-Step

Cascade open windows, then undo all cascaded windows.

Open three windows and restore them, if necessary.

*Steps*	*Practice Data*
1. Right-click a blank area of the taskbar. A shortcut menu appears.	Right-click a blank area of the taskbar
2. Select the Cascade Windows command. All open windows appear cascaded.	Click Cascade Windows
3. Right-click a blank area of the taskbar. A shortcut menu appears.	Right-click a blank area of the taskbar
4. Select the Undo Cascade command. All cascaded windows are restored to their previous settings.	Click Undo Cascade

_{Tiling Windows}

d Discussion

To make all open windows visible on your screen, you can tile them. When you tile windows vertically, they display edge-to-edge next to each other with the windows stretching from the top of the display to the bottom. When you tile windows horizontally, they display edge-to-edge on top of each other with the windows stretching from the left of the display to the right. If more than three windows are open, they tile both vertically and horizontally in a view that is automatically set by Windows .

Windows allows you to undo all tiled windows with the Undo Tile command. Using this command restores windows to their previous position and size on your desktop.

Tiling windows

C Procedures

1. Right-click a blank area of the taskbar.

2. Select either the Tile Windows Horizontally or Tile Windows Vertically command as desired.

3. Right-click a blank area of the taskbar.

4. Select the Undo Tile command.

f Step-by-Step

Tile open windows, then undo all tiled windows.

Open three windows and restore them, if necessary.

*Steps*	*Practice Data*
1. Right-click a blank area of the taskbar. A shortcut menu appears.	Right-click a blank area of the taskbar
2. Select either the Tile Windows Horizontally or Tile Windows Vertically command, as desired. All open windows appear tiled accordingly.	Click Tile Windows Horizontally
3. Right-click a blank area of the taskbar. A shortcut menu appears.	Right-click a blank area of the taskbar
4. Select the Undo Tile command. All tiled windows are restored to their previous settings.	Click Undo Tile

_{Minimizing Multiple Windows}

d Discussion

When working with multiple open windows or applications, you may want to minimize them all at once for quick access to the desktop. Windows allows you to minimize all open windows simultaneously using the Minimize All Windows command on the taskbar’s shortcut menu.

When working with multiple minimized windows or applications, you may want to restore them all at once for quick access to programs and data. Windows allows you to restore all minimized windows simultaneously using the Undo Minimize All command on the taskbar’s shortcut menu. This command is only available if you used the Minimize All Windows command to minimize the windows.

C Procedures

1. Right-click a blank area of the taskbar.

2. Select the Minimize All Windows command.

3. Right-click a blank area of the taskbar.

4. Select the Undo Minimize All command.

f Step-by-Step

Minimize open windows simultaneously and then restore them.

Open three windows, if necessary.

*Steps*	*Practice Data*
1. Right-click a blank area of the taskbar. A shortcut menu appears.	Right-click a blank area of the taskbar
2. Select the Minimize All Windows command. All open windows are minimized.	Click Minimize All Windows
3. Right-click a blank area of the taskbar. A shortcut menu appears.	Right-click a blank area of the taskbar
4. Select the Undo Minimize All command. All minimized windows are restored.	Click Undo Minimize All

_{Using the Toolbar}

d Discussion

You can access the toolbar from the View menu in any folder window. When you select the Toolbar command from the View menu (a check appears next to the command), buttons and controls appear at the top of the folder window. These buttons and controls allow you to manipulate the folder window as well as the objects that appear in the folder. To remove the toolbar, select the Toolbar command again (the check next to the command is removed).

Button/Control	Button/Control Name	Function
	Go To A different folder	Changes the resource displayed in the window.
	Up One Level	Opens the window (parent folder) from which you accessed the current window.
	Cut	Removes a selected object from the folder and places it on the Clipboard.
	Copy	Copies a selected object from the folder to the Clipboard.
	Paste	Inserts a cut or copied object from the Clipboard into a specified location.
	Undo	Reverses the last action performed within the window.
	Delete	Deletes a selected object from the window.
	Properties	Displays the properties of a selected object in a Properties dialog box.
	Large Icons	Displays objects in the window with large icons.
	Small Icons	Displays objects in the window with small icons.
	List	Displays objects in the window in a list format.
	Details	Displays detailed information about objects in the window.

* This option is available only if the folder can interface with the network. For example, the My Computer folder contains this option because it allows you to view the contents of your computer as well as manage your files on a network.

C Procedures

1. Select the View menu.

2. Select the Toolbar command.

3. Select an object you want to manipulate using the toolbar.

4. Click a control or button on the toolbar to manipulate the open folder or the selected objects.

f Step-by-Step

Display a window toolbar.

Open the Student Data Folder window and maximize it.

*Steps*	*Practice Data*
1. Select the View menu. The View* menu appears.*	Click View
2. Select the Toolbar command. A toolbar appears at the top of the folder window.	Click Toolbar
3. Select an object you want to manipulate using the toolbar. The object is selected.	Click
4. Click a control or button on the toolbar to manipulate the open folder or the selected objects. The folder or objects react to the control or button selected.	Click

Select Cancel to close the Properties dialog box. Hide the toolbar.

_{Using the Status Bar}

d Discussion

The status bar, which is accessed from the View menu in any object or folder window, provides information about the commands and menu items associated with the open folder. When the status bar is selected from the View menu (a check appears next to the command), the status bar displays descriptive information at the bottom of the window. To remove the status bar, select the Status Bar command again (the check next to the command is removed).

C Procedures

1. Select the View menu.

2. Select the Status Bar command.

f Step-by-Step

Display the status bar.

Open and maximize the Student Data Folder window, if necessary.

*Steps*	*Practice Data*
1. Select the View menu. The View* menu appears.*	Click View
2. Select the Status Bar command. The status bar appears at the bottom of the folder window.	Click Status Bar

Hide the status bar.

_{Closing Windows}

d Discussion

When you are finished working in an application window, or are done working with the contents of a folder window, you can close the window. Every window in Windows has a Close button in the right corner of the title bar. Clicking the button closes the window.

You can also close a minimized window directly from the taskbar by right-clicking its button on the taskbar and selecting the Close command.


o	There is a small icon in the far left corner of every window’s title bar. Double-clicking the icon closes the window.

o	The File menu, available in most windows, contains a Close command that you can use to close most windows. You can also access the Close command by right-clicking the window’s title bar. Exiting Windows-based programs can be performed using the same method.

o	You can close a minimized window without restoring it by right-clicking its button on the taskbar and selecting the Close command from the shortcut menu.

C Procedures

1. To close a window, click the Close button on the window’s title bar.

f Step-by-Step

Close a window.

Open a window, if necessary.

*Steps*	*Practice Data*
1. To close a window, click the Close button on the window’s title bar. The window closes.	Click

Close all remaining open windows. If windows are minimized, close them directly from the taskbar by right-clicking the application buttons on the taskbar and selecting the Close command from the shortcut menu.

_Exercise

_{Using Menus/Windows/Programs}

e Task

Work with menus, windows, and programs.

1. Identify the elements of a window.

2. Use the Start menu to launch the Calculator.

3. Minimize the Calculator.

4. Use the shortcut menu to open the Network Neighborhood window.

5. Close the Network Neighborhood window, then open the My Computer window by double-clicking its icon.

6. Maximize the My Computer window.

7. Restore the My Computer window, then restore the Calculator.

8. Minimize both windows and use the keyboard to switch between the them. Then, use the taskbar to switch between them.

9. Size the My Computer window so that a scroll bar appears. Practice scrolling the window.

10. Cascade the open windows.

11. Tile the open windows.

12. Undo the tiling.

13. Minimize both windows at the same time.

14. Restore and close all open windows.

_{Lesson
3 -

Using My Computer}

_{In this lesson, you will
learn how to:}

· Work with folders

· View computer resources

· Change views

· View contents of hard drive

· View hard drive properties

· View contents of a diskette

· View diskette properties

· Format a diskette

· Copy a diskette

· Start a program

_{Working with Folders}

d Discussion

In Windows, file management is based on files and folders. Folders (the equivalent of directories) can store other folders, as well as files, and can be created, renamed, moved, copied, and deleted.

Files inside folders appear as icons of spreadsheets, documents, or other objects.

Folders are used throughout Windows. For example, when you are viewing the contents of storage devices in My Computer or in Windows Explorer, folders will appear. Double-clicking a folder opens a folder window which displays additional folders and files stored within that folder. Folders can also appear on the desktop.

_{Viewing Computer Resources}

d Discussion

You can use My Computer to view and access any resources available to your computer, such as folders and files located on your hard drive, diskette drive, or any network drive to which you have access. The My Computer window also displays an icon for the Control Panel, available printers, and Dial-Up Networking, if it is installed on your system.

Viewing computer resources


o	The My Computer window, like other windows, can optionally display a toolbar to simplify frequently used commands. To display the toolbar, select the Toolbar command from the View menu.

o	Physical drives are represented by the letters A, C, D, E and F the are located on workstation.

Network drives such as the P: drive are displayed in the My Computer window along with the your C: drive for 95 Users and for NT users the C & D: drive. You will not have access to every hard drive of folder in this window. The network Administrator will grant you permission to access network drives

C Procedures

1. Double-click the My Computer icon .

f Step-by-Step

Use My Computer to view computer resources.

*Steps*	*Practice Data*
1. Double-click the My Computer icon. The My Computer window opens, displaying system resources.	Double-click

_{Changing Views}

d Discussion

In Windows, you can change the way in which the contents of a folder appear in a window by changing its view. You can change the view by increasing or decreasing the size of icons displayed in a window, by displaying the icons in a list format, or by viewing details. By default, My Computer displays its contents in large icon view. Changing the view to small icons and viewing icons in a list are both useful when there are numerous icons in the window. The Details view lists resources available to your computer and displays resource type, total size, and the available space of all storage devices to which your computer has access. This view is useful in determining how much storage space you have used and how much is available.

Changing the view


o	You can change the view in any window.

o	When you select a storage device icon in the My Computer window, the amount of free space and the total capacity of the storage device appear in the status bar at the bottom of the window.

C Procedures

1. Select the View menu.

2. Select the Small Icons command.

3. Select the View menu.

4. Select the List command.

5. Select View menu.

6. Select the Details command.

7. Select the View menu.

8. Select the Large Icons command.

f Step-by-Step

Change views in the My Computer window.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Select the View menu. The View* menu appears.*	Click View
2. Select the Small Icons command. The My Computer window displays its contents with small icons.	Click Small Icons
3. Select the View menu. The View* menu appears.*	Click View
4. Select the List command. The My Computer window displays its contents in a list format.	Click List
5. Select the View menu. The View* menu appears.*	Click View
6. Select the Details command. The My Computer window displays its contents with details visible.	Click Details
7. Select the View menu. The View* menu appears.*	Click View
8. Select the Large Icons command. The My Computer window displays its contents with large icons, its default view.	Click Large Icons

_{Viewing Contents of C: Drive and
P: Drive}

d Discussion

The My Computer icon, available from the desktop, organizes all of your computer’s resources, including your system’s hard drive, into one window. My Computer is a useful tool for viewing the contents of your hard drive and accessing folders and files.

Viewing the contents of your hard drive

C Procedures

1. Double-click the icon for the [C:] drive.

2. To view the contents of any folders that may be on the[C:] drive, double-click the folder’s icon.

f Step-by-Step

Use My Computer to view the contents of your hard drive.

Open the My Computer window, if necessary.

Steps

Practice Data

1. Double-click the icon for the C: drive.
The [C] window opens and displays the contents of the C: drive.

Double-click

2. To view the contents of any folders that may be on the [C:] drive, double-click the folder’s icon.
The folder opens and a window displays folders and files within that folder.

Double-click any folder

C Procedures

1. Double-click the icon for the Fsprod [P:] drive.

2. To view the contents of any folders that may be on the Fsprod [P:] drive, double-click the folder’s icon.

Steps

Practice Data

1. Double-click the icon for the C: drive.
The (C:) window opens and displays the contents of the C: drive.

Double-click

2. To view the contents of any folders that may be on the C: drive, double-click the folder’s icon.
The folder opens and a window displays folders and files within that folder.

Double-click any folder

Close all open windows except the My Computer window.

_{Viewing Hard Drive Properties}

d Discussion

You can view the general properties of a storage device, such as your hard drive, to determine the total capacity of the device and how much space is available. The General page of the Properties dialog box not only provides a graphical display of storage device capacity and available space, but also allows you to assign a label to the device.

Viewing hard drive properties

C Procedures

1. Right-click the hard drive for which you want to view the properties.

2. Select the Properties command.

3. View the properties on the General page, then select OK.

f Step-by-Step

View the general properties of your computer’s hard drive.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Right-click the hard drive for which you want to view the properties. A shortcut menu appears.	Right-click
2. Select the Properties command. The Properties dialog box opens.	Click Properties
3. View the properties on the General page, then select OK. The Properties dialog box closes.	Click OK

_{Viewing Contents of a Diskette}

d Discussion

My Computer provides access to all of your computer’s resources, including available diskette drives. You can use My Computer to access and use files and folders stored on a diskette.

C Procedures

1. Double-click the icon representing the diskette drive containing the diskette you want to view.

f Step-by-Step

Use My Computer to access your diskette drive.

Insert the student data diskette into your A: drive. Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Double-click the icon representing the diskette drive containing the diskette you want to view. The 3 1/2 Floppy (A:) window opens and displays folders and files present on the diskette.	Double-click

Close the 3 1/2 Floppy (A:) window.

_{Viewing Diskette Properties}

d Discussion

Using My Computer, you can view a diskette’s properties to determine the amount of storage space available. You can also set a diskette’s label on the General page of the Properties dialog box. Setting a diskette’s label is often useful when working with numerous files associated with one project or program but stored across multiple disks.

Viewing diskette properties


o	To label a diskette, type the desired label in the Label field on the General page of the Properties dialog box.

C Procedures

1. Open the My Computer window.

2. Right-click the selected diskette drive icon.

3. Select the Properties command.

4. View the properties, then select OK.

f Step-by-Step

View the properties of a diskette.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Right-click the selected diskette drive icon. The diskette drive’s shortcut menu appears.	Right-click
2. Select the Properties command from the shortcut menu. The Properties dialog box opens.	Click Properties
3. View the properties, then select OK. The Properties dialog box closes.	Click OK

_{Formatting a Diskette}

d Discussion

Windows knows what kind of diskette drives you have on your computer and allows you to format diskettes of any capacity that are compatible with your drives.

When formatting a disk, you may be able to select a file system with which the disk will be formatted. The options available to you in the File System list vary according to the options that were selected during installation of Windows on your computer. If you are in doubt about what file system to use, use the default option that appears in the File System field automatically.

You can also select an allocation unit size. Again, if you are in doubt about which option to select, use the default value that appears in the Allocation Unit Size field automatically.

If desired, you can set a label for the diskette you are formatting by typing a label in the Label field. Setting a diskette’s label is often useful when working with numerous files associated with one project or program but stored across multiple disks.

The Quick Format option can be used only on a diskette that has been previously formatted. You can use this option to erase all files from a disk quickly. The Quick Format option does not check the diskette for bad sectors and should be used only if you are sure the disk is not damaged. If you do not select this option, Windows performs a standard full format.

Formatting a diskette

C Procedures

1. Insert the diskette to be formatted into the diskette drive.

2. Open the My Computer window.

3. Right-click the drive that contains the diskette you want to format.

4. Select the Format command.

5. Select formatting options as desired.

6. Select Start.

7. Select OK.

8. Select OK.

9. Select Close.

f Step-by-Step

Use Windows to format a 3.5-inch, 1.44MB diskette.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Insert the diskette to be formatted into the diskette drive and right-click the drive’s icon in the My Computer window. The diskette drive icon is selected.	Right-click
2. Select the Format command. The Format dialog box opens.	Click Format...
3. Select formatting options as desired. The options are selected.	Click Quick Format
4. Select Start. A warning box opens, prompting you to verify the process.	Click Start
5. Select OK. Windows formats the diskette to your specifications and a message box opens.	Click OK
6. Select OK. The message box closes.	Click OK
7. Select Close. The Format dialog box closes.	Click Close

Close the Format Results and Format dialog boxes by selecting Close.

_{Copying a Diskette}

d Discussion

Windows includes a shortcut menu item in the My Computer window that allows you to copy diskettes quickly. When copying diskettes, a message box provides a graphical representation of the disk copying process.

Copying a diskette


o	You can also open the Copy Disk dialog box by selecting the diskette drive icon, then selecting the Copy Disk command from the File menu.

C Procedures

1. Open the My Computer window.

2. Right-click the diskette drive that contains the disk you want to copy.

3. Select the Copy Disk command.

4. Select Start.

5. Insert the source disk and select OK.

6. When prompted, remove the source disk, insert the designated disk, and select OK.

7. When the copying process is complete, select Close.

f Step-by-Step

Copy a diskette.

Insert a floppy disk into the diskette drive. Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Right-click the diskette drive that contains the disk you want to copy. A shortcut menu appears.	Right-click
2. Select the Copy Disk command. The Copy Disk dialog box opens.	Click Copy Disk...
3. Select Start. A message box opens, prompting you to insert a source disk if you are working on a computer with a single diskette drive.	Click Start
4. Insert the source disk and select OK. The disk is copied.	Insert the source disk and click OK
5. When prompted, remove the source disk, insert the destination disk, and select OK. Windows copies the information to the destination disk.	Insert the destination disk and click OK
6. Close the Copy Disk dialog box. The Copy Disk dialog box closes.	Click Close

Close any open windows except the My Computer window.

_{Starting a Program}

d Discussion

You can use My Computer to access and start program files that may be stored on your computer’s hard drive, a network drive, or any storage device. This method of starting a program is ideal if you know where the program file is located and no icon or shortcut exists for the program on your desktop or Start menu. For example, you are using a program that is not on the Start menu under Programs. The program is within the hard drive and you have used it before. If you wanted access the program you would select the [C:] drive, then the program files folder or the folder that has the programs name on it then the icon for that program.

C Procedures

1. Open the My Computer window.

2. Double-click the icon representing the drive where the program is stored.

3. If the program file is not visible, double-click the folder containing the program.

4. Continue to double-click folders until the program file you want to run is visible.

5. Double-click the program file you want to run.

f Step-by-Step

Use My Computer to start a program.

Open the My Computer window, if necessary.

*Steps*	*Practice Data*
1. Double-click the icon representing the drive where the program is stored. The drive window opens and displays the available folders and files.	Double-click
2. Double-click the folder containing the program. The folder window opens and displays the available folders and files.	Double-click
3. If the program is not visible, double-click the folder containing the program. The folder window opens and displays available folders and files.	Double-click
4. Continue to double-click folders until the program file you want to run is visible. The folder windows open to display available folders and files.	Double-click
5. Double-click the program file you want to run. The program starts.	Double-click

Close WordPad and any open windows.

_Exercise

_{Using My Computer}

e Task

Use My Computer.

1. Open the My Computer window.

2. Change the view of the My Computer window to display icons in a detailed list.

3. View the properties of your C: drive.

4. View the contents of your C: drive.

5. Insert the student data diskette. View both the properties of the diskette and the contents of the diskette.

6. Format a blank diskette.

7. Copy the student data diskette onto the blank formatted diskette.

8. Change the view of the My Computer window to display large icons.

_{Lesson
4 -

Using Explorer}

_{In this lesson, you will
learn how to:}

· Use Explorer

· View resources - Explorer

· Open objects - Explorer

· Create folders - Explorer

· Copy files/folders - Explorer

· Move files/folders - Explorer

· Delete files/folders - Explorer

· Refresh a view

_{Using Explorer}

d Discussion

Explorer is a file management tool included with Windows . You can use Explorer to view, copy, and move files and folders; format disks; and perform other tasks related to file management.

The Explorer window displays two panes, or viewing areas. The left pane displays a tree that includes objects representing all available resources, including files, folders, network resources, and peripherals such as printers and modems.

Each object is graphically represented within the tree by an icon. If an object appears in the tree with a plus symbol (+), it can be expanded to another level within the tree. If an object appears with a minus symbol (-), then it has been fully expanded to view all objects within it. If an object has no (+) or (-), then it contains no folders, only files or nothing at all.

As objects are selected and expanded in the tree, objects that are stored within the selected object (e.g., files within a selected folder) appear in the right pane of the Explorer window. In most cases, you can access objects that appear in this pane by double-clicking them. You can change the view within this pane to suit your individual preferences.

Using Explorer


o	Like other objects in Windows , Explorer appears within a window. You can control the appearance of the icons in the Explorer window using the View menu. You can also optionally display the toolbar by selecting the Toolbar command from the View menu in the Explorer window.

_{Viewing Resources - Explorer}

d Discussion

Explorer is a tool that allows you to perform file management tasks. You can use Explorer to view the contents of your computer, as well as other storage devices and network drives that are available to you.

Viewing computer resources in Explorer

C Procedures

1. Click the Start button.

2. Point to Programs.

3. Select Windows Explorer.

4. To expand an object in the tree, double-click the object’s icon.

5. Continue to expand the tree until the object or folder you want to access is visible.

6. To view the contents of a folder, double-click the folder either in the tree or in the right pane.

7. To collapse an object in the tree, click the (-) next to the object once or double-click the object’s icon.

f Step-by-Step

Use Explorer to view resources on your computer.

The Student Data Folder folder must be located on a diskette in the A: drive. Set Explorer to its default view of large icons, if necessary.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Point to Programs. The Programs* submenu appears.*	Point to Programs
3. Select Windows Explorer. The Explorer window opens.	Click Windows Explorer
4. To expand an object in the tree, double-click the object’s icon. The tree expands to display the folders within the object.	Double-click 31/2 Floppy (A:)
5. Continue to expand the tree until the object or folder you wish to access is visible. The tree expands and the (+) next to the object changes into a (-).	Double-click Student Data Folder
6. To view the contents of a folder, double-click the folder either in the tree or in the right pane. The contents of the folder display in the right pane of the Explorer window.	Double-click
7. To collapse an object in the tree, click the (-) next to the object once or double-click the object’s icon. The tree collapses and the (-) next to the object changes into a (+).	Double-click Student Data Folder

d Discussion

To save time you can use different commands and buttons to move around in Windows Explorer. You can use the toolbar to change the way files are displayed in the right pane.

C Procedures

1. Choose View from the menu

2. Select Toolbar

3. Click the large icon button to the far right of the toolbar.

4. Double-click the object you want to open in the right pane.

d Discussion

As you move through objects in Windows Explorer you can track the location of an object using paths. Paths are used to display the directories where an object or folder is stored. You can use the View options to display the Full path in the title bar. After this option is turned on in Windows Explorer, the path will display in all windows, even when Windows Explorer is not running.

Displaying the path name in the Title bar

C Procedures

1. Choose View from the menu

2. Select Options

3. Click the Display The Full Path in the title Bar check box

4. Click OK

_{Creating Folders - Explorer}

d Discussion

You can create a folder in Explorer using the same method used to create folders in any window. Creating a new folder creates a folder within the object that is currently selected in the Explorer tree.


o	You can use the same menu commands to create a new folder in any window.

C Procedures

1. Select the drive or folder in which you want to create the new folder.

2. Select the File menu.

3. Point to the New command.

4. Select the Folder command.

5. Enter a name for the folder.

6. Press [Enter].

f Step-by-Step

Use Explorer to create a new folder.

Open Explorer, if necessary.

*Steps*	*Practice Data*
1. Select the drive or folder in which you want to create the new folder. The drive or folder is selected.	Click (C:)
2. Select the File menu. The File* menu appears*.	Click File
3. Point to the New command. The New* submenu appears.*	Point to New
4. Select the Folder command. A new folder appears in the right pane of the Explorer window and the default folder name is selected, allowing you to rename it.	Click Folder
5. Enter a name for the folder. The folder name appears next to the new folder in the right pane of the Explorer window.	Type *My New Folder*
6. Press [Enter]. The new folder name is entered.	Press [Enter]

_{Copying Files/Folders - Explorer}

d Discussion

As a file management tool, Explorer allows you to copy files and folders to different locations on your hard drive, a network drive, or a diskette.

You can copy folders directly to and from locations in the tree or from the right pane of the Explorer window to the desired location in the tree. However, since files do not appear in the tree, they can only be copied from the right pane.

There are a number of different ways to copy files and folders in Explorer. You can use the shortcut menu, the Edit menu, or drag and drop. Using drag and drop to copy files is similar to moving files.

To be sure that you are copying instead of moving, make sure that a plus (+) symbol appears when you are dragging the file or folder.

The following rules apply to copying files and folders:

1. When copying files and folders between different drives, you do not have to hold any key.

2. When copying an executable program file, you must hold [Ctrl] or the action will result in a shortcut rather than a move.

3. When copying files and folders between the same drive, you must hold [Ctrl], unless the file is an executable program file.

Copying files

C Procedures

1. Double-click folders in the tree until the files or folders you want to copy are visible either in the tree or the right pane.

2. Drag the file or folder you want to copy to the desired location on the tree.

3. Release the mouse button.

f Step-by-Step

Use Explorer to copy files.

Insert the diskette with the Student Data Folder into the A: drive and open Explorer, if necessary. Create a folder called My New Folder on the C: drive, if necessary.

*Steps*	*Practice Data*
1. Double-click folders in the tree until the files or folders you want to copy are visible either in the tree or the right pane. The tree expands and the folder’s contents appear in the right pane.	Double-click 31/2 Floppy (A:) to expand it, if necessary
2. Drag the file or folder you want to copy to the desired location on the tree. The file or folder moves as you drag.	Drag Student Data Folder to My New Folder
3. Release the mouse button. The file or folder is copied to the new location.	Release the mouse button

_{Moving Files/Folders - Explorer}

d Discussion

Explorer is a useful tool for moving files and folders to different locations on your hard drive, to a network drive, or to diskette.

You can move folders directly to and from locations in the tree or from the right pane of the Explorer window to the desired location in the tree. However, since files do not appear in the tree, they can only be moved from the right pane.

There are a number of different ways to move files or folders in Explorer. You can use the shortcut menu, the Edit menu, or drag and drop. Using drag and drop to move files is very similar to copying files.

To be sure that you are moving instead of copying, make sure that the plus (+) symbol is not present when you are dragging the file or folder.

The following rules apply to moving files and folders:

1. When moving files and folders between different drives, you must hold [Shift].

2. When moving an executable program file, you must hold [Shift] or the action will result in a shortcut rather than a move.

3. When moving files and folders between the same drive, you do not need to hold any key, unless the file is an executable program file.

Moving files and folders

C Procedures

1. Double-click the applicable drive icon to expand the tree.

2. Double-click folders in the tree until the files or folders you want to move are visible either in the tree or the right pane.

3. Hold [Shift] if moving from a different drive and drag the folder to the desired location on the tree.

4. Release [Shift] and release the mouse button.

f Step-by-Step

Use Explorer to move files.

Insert the diskette with the Student Data Folder into the A: drive and open Explorer, if necessary.

*Steps*	*Practice Data*
1. Double-click the applicable drive icon to expand the tree. The tree expands and the drive’s contents appear in the right pane.	Double-click 31/2 Floppy (A:) to expand it, if necessary
2. Double-click folders in the tree until the files or folders you want to move are visible either in the tree or the right pane. The tree expands and the folder’s contents appear in the right pane.	Double-click
3. Hold [Shift] if you are moving a folder between different drives and drag the file or folder to the desired location on the tree. The file or folder moves as you drag.	Hold [Shift] and drag the to My New Folder
4. Release [Shift] and release the mouse button. The file or folder moves to the new location.	Release [Shift] and release the mouse button

_{Deleting Files/Folders - Explorer}

d Discussion

As a file management tool, Explorer allows you to delete files and folders from different locations on your hard drive, a network drive, or a diskette.

Deleting files and folders


o	When you delete files and folders from your hard drive, they are actually moved to the recycle bin, where they can be recovered to their original location at a later time, if desired.

C Procedures

1. Select the file or folder you want to delete.

2. Press [Delete].

3. Select Yes.

f Step-by-Step

Use Explorer to delete a folder.

Open Explorer and expand the C: drive, if necessary.

*Steps*	*Practice Data*
1. Select the file or folder you want to delete. The file or folder is selected.	Click My New Folder
2. Press [Delete]. A message box opens to confirm the deletion.	Press [Delete]
3. Select Yes. The file or folder is deleted to the Recycle Bin.	Click Yes

_{Refreshing a View}

d Discussion

You may find it necessary to refresh the view when manipulating files, folders, and diskettes. Refreshing the view updates the Explorer window (or any other window) to display the current objects.


o	You can also refresh any window by pressing [F5].

C Procedures

1. Select the View menu.

2. Select the Refresh command.

f Step-by-Step

Refresh the view.

Open Explorer, if necessary.

*Steps*	*Practice Data*
1. Select the View menu. The View* menu appears.*	Click View
2. Select the Refresh command. The view is refreshed.	Click Refresh

_Exercise

_{Using Explorer}

e Task

Use Explorer.

1. Open Explorer and maximize it, if necessary.

2. View the contents of the C: drive.

3. Insert the Student Data Diskette into the diskette drive and view the contents of the diskette.

4. Copy the Student Data Folder to the C: drive.

5. Replace the Student Data Diskette with a formatted diskette.

6. Refresh the view.

7. Move the Student Data Folder from the C: drive to the blank diskette.

8. Collapse the view of the diskette drive.

9. Close Explorer.

_{Lesson
5 -

Using Files/Folders/Shortcuts}

_{In this lesson, you will
learn how to:}

· Create folders on the desktop

· Rename folders

· Move folders

· Copy folders

· Send folders to diskette

· Create files on the desktop

· Rename files

· Move files

· Copy files

· Send files to diskette

· Create shortcuts

· Rename shortcuts

· Delete files/folders/shortcuts

_{Creating Folders on the Desktop}

d Discussion

Windows allows you to create a folder from the desktop using the desktop’s shortcut menu. By default, once a folder is created, it is named New Folder. However, you can change this name at any time.

You can create folders within any folder or storage device window (for example, from within the C: drive window of My Computer), as well as from within Explorer.

Creating folders on the desktop


o	You can create a new folder in any window by selecting the File menu, pointing to the New command, and selecting the Folder command.

C Procedures

1. Right-click a blank area of the desktop.

2. Point to the New command.

3. Select the Folder command.

4. Enter a new title, if desired, by typing a new description.

5. Press [Enter].

f Step-by-Step

Create a folder on the desktop.

Close any open windows, if necessary.

*Steps*	*Practice Data*
1. Right-click a blank area on the desktop. A shortcut menu appears.	Right-click a blank area on the desktop
2. Point to the New command. The New* submenu appears.*	Point to New
3. Select the Folder command. A folder is created called New Folder.	Click Folder
4. Enter a new title, if desired, by typing a new description. A new title is associated with the created folder.	Type Test Folder
5. Press [Enter]. The new folder is named.	Press [Enter]

Click a blank area of the desktop to deselect the folder.

_{Renaming Folders}

d Discussion

You can rename a folder using the shortcut menu. Renaming a folder changes both the title displayed with the object as well as the internal name used by the computer to recognize the folder.

Renaming folders


o	You can quickly rename a folder by selecting it, pressing [F2], and entering a new folder name. You can also click once on a folder name that is already selected and edit the existing name.

C Procedures

1. Right-click the folder you want to rename.

2. Select the Rename command.

3. Enter a new name for the object.

4. Press [Enter].

f Step-by-Step

Rename a folder.

Create a folder on the desktop named Test Folder, if necessary.

*Steps*	*Practice Data*
1. Right-click the folder you want to rename. A shortcut menu appears.	Right-click
2. Select the Rename command. The current name associated with the item is selected.	Click Rename
3. Enter a new name for the object. A new folder name appears for the item.	Type *my folder*
4. Press [Enter]. The folder is renamed.	Press [Enter]

_{Moving Folders}

d Discussion

You can move a folder using drag and drop. This method allows you to select an item and use the mouse to drag it to another location. Moving a folder positions the folder in another location. A copy of the folder does not remain in the original location.


o	When you move a folder, all folders and files that reside in it are moved to the target destination as well.

C Procedures

1. Drag the item you want to move to a target destination.

2. Release the mouse button.

f Step-by-Step

Move a folder to a different location on the desktop.

Open the My Computer window, then the window for your C: drive. Create a folder on the desktop named My Folder and make sure that it is visible, if necessary.

*Steps*	*Practice Data*
1. Drag the item you want to move to a target destination. The item moves as you drag.	Drag to the (C:) window
2. Release the mouse button. The item moves to the target destination.	Release the mouse button

_{Copying Folders}

d Discussion

You can copy folders using drag and drop. This method allows you to select an item and use the mouse to drag a copy of it to another location. When a folder is copied, all folders and files that reside in it are copied to the target destination as well.


o	When you copy a file or folder to the same location, the copy is differentiated from the original by including the words Copy Of… in the file or folder name.

o	If you want to copy more than one item, hold [Ctrl], select the additional items you want to copy, and release [Ctrl].

C Procedures

1. Hold [Ctrl] and drag the item you want to copy to a destination location.

2. Release the mouse button and release [Ctrl].

f Step-by-Step

Copy a folder.

Open the My Computer window and then the window for the C: drive. Create a folder in the (C:) window named My Folder, if necessary.

*Steps*	*Practice Data*
1. Hold [Ctrl] and drag the item you want to copy to a destination location. The item moves as you drag.	Hold [Ctrl] and drag to a location on the desktop
2. Release the mouse button and release [Ctrl]. The item is copied to the destination location.	Release the mouse button and release [Ctrl]

Delete the My Folder icon from the (C:) window by selecting it, pressing [Delete], and selecting Yes. The close all open windows. The My Folder icon should still be on your desktop.

_{Sending Folders to Diskette}

d Discussion

You can quickly send folders to a diskette using the Send To command in the shortcut menu. You can use this method of copying files or folders to diskette when you are browsing a window and sending only selected objects to diskette.

Sending a folder to diskette

C Procedures

1. Right-click a folder.

2. Point to the Send To command.

3. Select the 3 1/2 Floppy command.

f Step-by-Step

Send a folder to a diskette.

Insert a diskette into the diskette drive. Create a folder on the desktop named My Folder, if necessary.

*Steps*	*Practice Data*
1. Right-click a folder. A shortcut menu appears.	Right-click
2. Point to the Send To command. The Send To* submenu appears.*	Point to Send To
3. Select the 3 1/2 Floppy command. The folder is copied to the diskette.	Click 3 1/2 Floppy (A)

Delete the My Folder folder from the desktop by selecting it, pressing [Delete], and selecting Yes.

_{Creating Files on the Desktop}

d Discussion

Windows supports long file names. For example, XYZ Company Sales and Analysis is a legitimate file name.

When files are named in Windows -based software, the long file name is referred to as the primary file name. However, an alias file name is also automatically generated. The alias file name follows the 8.3 format, eight characters and a three character extension, allowing files created in Windows to be used in older applications that do not recognize or support long file names. When you use files with long file names on another system that does not support long file names, only the alias file names are visible.

Long file names can include the following additional characters not supported by the 8.3 format: plus (+), comma (,), semicolon (;), equal sign (=), brackets ([ ]), and spaces. Illegal characters include: \, /, :, *, ?, “, <, >, and |.

Creating a file

C Procedures

1. Right-click a blank area of the desktop.

2. Point to the New command.

3. Select the Text Document command.

4. Enter a new title for the file, if desired.

5. Press [Enter].

f Step-by-Step

Create a text file on the desktop.

*Steps*	*Practice Data*
1. Right-click a blank area of the desktop. A shortcut menu appears.	Right-click the desktop
2. Point to the New command. The New* submenu appears.*	Point to New
3. Select the Text Document command. A text file is created named New Text Document.	Click Text Document
4. Enter a new title, if desired. A new title is associated with the text document created.	Type My Text Document
5. Press [Enter]. The new title is entered.	Press [Enter]

Click a blank area of the desktop to deselect the file.

_{Renaming Files}

d Discussion

You can rename a file using the shortcut menu. Renaming a file changes both the title that appears with the file as well as the internal name used by the computer to recognize the file.

Renaming a file


o	You can quickly rename a file by selecting it, pressing [F2], and entering a new file name. You can also click once on a folder name that is already selected and edit the existing name.

C Procedures

1. Right-click the file object.

2. Select the Rename command.

3. Enter a new name for the file.

4. Press [Enter].

f Step-by-Step

Rename the My Text Document object.

*Steps*	*Practice Data*
1. Right-click the file object. A shortcut menu appears.	Right-click
2. Select the Rename command. The current name associated with the file is selected.	Click Rename
3. Enter a new name for the file. A new file name appears for the item.	Type *Text Document*
4. Press [Enter]. The file is renamed.	Press [Enter]

_{Moving Files}

d Discussion

You can move a file using drag and drop. This method allows you to select an item and use the mouse to drag it to another location. Moving a file, however, physically moves the file to another location; a copy of the file does not remain in the original file location.

C Procedures

1. Drag the item you want to move to a target destination.

2. Release the mouse button.

f Step-by-Step

Move a file.

Open the My Computer window, then the window for the C: drive.

*Steps*	*Practice Data*
1. Drag the item you want to move to a target destination. The item moves as you drag.	Drag to the (C:) window
2. Release the mouse button. The item moves to the target destination.	Release the mouse button

_{Copying Files}

d Discussion

You can copy files using drag and drop. This method allows you to select an item and use the mouse to drag a copy of it to another location. You can copy single files or multiple files.


o	When you copy a file or folder to the same location, the copy is differentiated from the original by including the words Copy Of… in the file or folder name.

o	If you want to copy more than one item, hold [Ctrl], select the items you want to copy, and release [Ctrl].

C Procedures

1. Hold [Ctrl] and drag the item you want to copy to the destination location.

2. Release the mouse button and release [Ctrl].

f Step-by-Step

Copy a file.

Open the My Computer window, then the window for the C: drive. Create a file in the (C:) window named Text Document, if necessary.

*Steps*	*Practice Data*
1. Hold [Ctrl] and drag the item you want to copy to the destination location. The item moves as you drag.	Hold [Ctrl] and drag from the (C:) window to the desktop
2. Release the mouse button and release [Ctrl]. The item is copied to the destination location.	Release the mouse button and release [Ctrl]

Delete the Text Document file in the (C:) window by selecting it, pressing [Delete], and selecting Yes. Then, close all open windows. The Text Document file should be on your desktop.

_{Sending Files to Diskette}

d Discussion

You can quickly send files to a diskette using the Send To command from the shortcut menu. You can use this method of copying files or folders to diskette when you are browsing a window and sending only selected objects to diskette.

Sending a file to diskette

C Procedures

1. Right-click the file you want to send to diskette.

2. Point to the Send To command.

3. Select the 3 1/2 Floppy command.

f Step-by-Step

Send a file to a diskette.

Insert a diskette in the diskette drive.

*Steps*	*Practice Data*
1. Right-click the file you want to send to diskette. A shortcut menu appears.	Right-click
2. Point to the Send To command. The Send To* submenu appears.*	Point to Send To
3. Select 3 1/2 Floppy command. The file is copied to the diskette.	Click 3 1/2 Floppy (A)

Delete the Text Document file from the desktop by selecting it, pressing [Delete], and selecting Yes.

_{Creating Shortcuts}

d Discussion

A shortcut is a pointer to a folder or file. By double-clicking a shortcut icon, whatever object the shortcut points to is immediately launched. You can create shortcuts to access any object, including programs, folders, disk drives, printers, or other computers. In addition, once a shortcut is created, you can move it to another folder or to the desktop.

There are many uses for shortcuts. For example, you may want to create a folder for all of your accounting-related documents. These documents might be stored in various folders on your local drive and on assorted network drives. You can create shortcuts to all of these documents, leaving the original files in the original location, and place all the shortcuts within a folder on your desktop. Therefore, anyone else using the files will still be able to locate them in their original location, and you will have access to all the files from within one easily accessible folder.

Creating a shortcut on the desktop


o	Shortcuts provide quick access to the documents and applications you use most often.

o	Shortcut icons have an arrow icon in their bottom left corner.

C Procedures

1. Using the right mouse button, drag the object to which you are making a shortcut to the location where you want the shortcut to appear.

2. Release the mouse button.

3. Select the Create Shortcut command.

f Step-by-Step

Create a shortcut.

Insert the student data disk into the diskette drive, if necessary. Open the My Computer window and then the window for the diskette drive containing the student data disk.

*Steps*	*Practice Data*
1. Using the right mouse button, drag the object to which you are making a shortcut to the location where you want the shortcut to appear The object moves as you drag.	Hold the right mouse button on and drag it to the desktop
2. Release the mouse button. A shortcut menu appears.	Release the mouse button
3. Select the Create Shortcut command. A shortcut to the object is created.	Click Create Shortcut(s) Here

Close all open windows. Test the shortcut by double-clicking it. Notice that you no longer need to open the My Computer window to view the Student Data Folder window. Close all open windows and click a blank area of the desktop to deselect the icon, if necessary.

_{Renaming Shortcuts}

d Discussion

You can rename a shortcut using the shortcut menu. If you choose to rename your shortcuts, use meaningful names to help you remember the application or document to which the shortcut points.


o	You can quickly rename a shortcut by selecting it, pressing [F2], and entering a new shortcut name, or by clicking once on the already-selected shortcut and entering a new shortcut name.

C Procedures

1. Right-click the shortcut you want to rename.

2. Select the Rename command.

3. Type a new name for the object.

4. Press [Enter].

f Step-by-Step

Rename a shortcut.

*Steps*	*Practice Data*
1. Right-click the shortcut you want to rename. A shortcut menu appears.	Right-click
2. Select the Rename command. The current name associated with the item is selected.	Click Rename
3. Type a new name for the shortcut. A new shortcut name appears for the item.	Type *Windows Data Files*
4. Press [Enter]. The shortcut is renamed.	Press [Enter]

_{Deleting Files/Folders/Shortcuts}

d Discussion

When you delete a file or folder in Windows , it is not immediately removed from your hard drive. Rather, it is placed into the Recycle Bin. The Recycle Bin, which is located on the desktop, is a storage area used to store deleted objects. Although no longer visible on your desktop or in the their original locations, deleted objects are not actually deleted from your hard drive until you empty the Recycle Bin.

The Recycle Bin provides quick access to information about deleted objects, including original location, date of deletion, and file type and size. Most importantly, the Recycle Bin provides the ability to restore deleted objects to their original disk location.


o	When deleting shortcuts, you are deleting only the shortcut and not the file or application with which it is associated.

o	You can also drag files or folders to the Recycle Bin to delete them.


x	Files that are deleted from a storage device other than your hard drive (such as files on a diskette or network drive) are not moved to the Recycle Bin, but are deleted directly and cannot be restored.

C Procedures

1. Select the object you want to delete.

2. Press [Delete].

3. Select Yes.

f Step-by-Step

Delete a shortcut.

*Steps*	*Practice Data*
1. Select the object you want to delete. The object is selected.	Click
2. Press [Delete]. A message box opens to confirm the deletion.	Press [Delete]
3. Select Yes. The item is deleted to the Recycle Bin.	Click Yes

_{File Extensions}

d Discussion

Windows file extensions are used to define a file type. For example, a file with the extension .wpd can be, and is by default, defined as file type of WordPerfect.


x	A file created within every application is assigned a file extension. You should not add the extension to the end of the filename. If you do, the file is no longer associated with the application that created it. It becomes a unrecognized file type and you will have to use the Open With dialog box to open the file .

_{File Association}

d Discussion

If you double click a file that has an extension not registered with Windows, the file will not be opened. Instead, the Open With dialog will be displayed. It lists all the programs associated through actions to registered file types.

The “Always use this program to open this file” check box is checked by default. If, in general, you want files with this extension to be opened by the application that you are about to choose, then leave this box checked. You can also type in a description of the file type in the Description of ‘.xxx’ files field. Choose a program to open this file by double-clicking the program name in the list box or by clicking the Other button to find the program that you want.

If you just want to open this file now and not worry about establishing an association between its file type and an application, click “Always use this program to open this file” to uncheck this box this box and double click and appropriate program to open the file.

This method of opening files of an unregistered type gives you a great deal of flexibility to scroll to find an appropriate application. It also lets you bypass the File Types dialog box to create new file types and associate them with applications.

C Procedures

If you double-click a file and Windows doesn't know which program to use to open it.

1. Double Click the selected document.

2. The Open With dialog box appears

3. Use this dialog box to specify the appropriate program. to open the file with.

_{Associating a File Type with an
Application}

d Discussion

Many file types in Windows are registered to be opened by a particular program. To open an application that no longer has its original file association or to associate a file with a new application

If you are saving a file in WordPerfect and you specify a filename extension that has not been associated with WordPerfect, Windows will append the default filename extension to the end of the filename.

C Procedures

1. In My Computer or Windows Explorer, click the View menu, and then click Options.

2. Click the File Types tab.

3. In the Registered file types box, click the file type you want to open with a different program.

4. Click Edit.

5. In the Actions box, click Open.

6. Click Edit.

7. In the Application used to perform action box, type the path to the program you want to use to open files of the selected file type. Or click Browse to select the path from a folder list.

o	Not all registered file types have an Open action

f Step-by-Step

*Steps*	*Practice Data*
1. Double Click My Computer.	Double Click My Computer
2. Click View from the menu	Choose View :Options
3. Locate the File Types Tab The options dialog box appears.	Click the File Types tab.
3. Click the icon that best describes the document you are trying to associate	Scroll down the Registered File Types list until WordPad Document is displayed
3. The Edit File type dialog box appears	Select WordPad Document and click Edit
3. In the Application Used to Perform Action area. Type the path to the application you want to associate the file type. The browse button may also be selected	Type D:/Program Files/Corel /Wp8.exe or browse the D: drive until you find Wp8.exe

_{Quick View}

d Discussion

Quick View is a small application that uses filters to let you quickly see the contents of a file in a viewing window without opening the file’s associated application

For example, if you are searching for a particular document but your not sure of its contents use Quick View to look at the document. When you find the document, you’re looking for you can click the File menu in Quick View and then open the file for editing. Quick View will allow you to view the document even if you created it with WordPerfect or MS Word.

Although Quick View is useful, it is far from perfect. It supports only a limited number of file types, for example, you cannot copy the documents contents to the Windows clipboard or print the document from Quick View

To preview a document

C Procedures

1 Click the document you want to preview

2 Right Click the document and choose the Quick View command.

f Step-by-Step

Take a quick look at a file using Quick View.

*Steps*	*Practice Data*
1. Right-click the document you want to see. A shortcut menu appears.	Right-click
2. Tracing down the shortcut menu to Quick View Shows the contents of the file in the viewer.	Trace to and Click the Quick View command
3. Closes will close the Quick View window.	Click the Close button on the Quick view title bar.

o	The document can also be opened from within Quick View by clicking the Open File For Editing button.

o	Quick View is also an excellent application for examining files you are thinking about deleting

_Exercise

_{Using Files/Folders/Shortcuts}

e Task

Practice working with files, folders, and shortcuts.

1. Create a new folder on the desktop. Name the folder Exercise.

2. Create a new text file on the desktop. Name the text file New Document.

3. Copy the New Document file into the Exercise folder.

4. Delete the New Document file from the desktop.

5. Send the Exercise folder to diskette.

6. Move the original Exercise folder from your desktop to your C: drive.

7. Create a shortcut on your desktop to the Exercise folder on your C: drive.

8. Delete the shortcut from your desktop, as well as the Exercise folder from your C: drive.

_{Lesson
8 -

Customizing Menus}

_{In this lesson, you will
learn how to:}

· Add items - Start menu

· Remove items - Start menu

· Add items - Programs menu

· Remove items - Programs menu

· Change Start menu icon size

· Clear the Documents menu

_{Adding Items - Start Menu}

d Discussion

You can customize the Start menu by adding items for your most frequently used programs, files, folders, or shortcuts. Items that you add to the Start menu are placed above the default items in the menu and separated from them with a line.

Adding items to the Start menu


o	An easy way to add an item to the Start menu is to drag the object’s icon to the Start button. The new item will then be located at the top of the Start menu.

o	You can also open the Taskbar Properties dialog box by right-clicking the taskbar and selecting the Properties command from the shortcut menu.

o	The Browse button in the Create Shortcut dialog box allows you to browse the contents of your hard drive and select the desired folder. You can use this option if you do not remember the location of the desired folder.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Taskbar.

4. Select the Start Menu Programs tab.

5. Select Add.

6. Type the location and name of the item.

7. Select Next.

8. Select Start Menu in the Select folder to place shortcut in list.

9. Select Next.

10. Type a name for the item.

11. Select Finish.

12. Select OK.

f Step-by-Step

Add an item to the Start menu.

Insert the student data diskette into the appropriate drive.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Point to Settings. The Settings* submenu appears.*	Point to Settings
3. Select Taskbar. The Taskbar Properties dialog box opens.	Click Taskbar...
4. Select the Start Menu Programs tab. The Start Menu Programs* property sheet appears.*	Click Start Menu Programs
5. Select Add. The Create Shortcut wizard opens.	Click Add...
6. Type the location and name of the item. The location and name appear in the Command Line* text box*.	Type a:\shareware
7. Select Next. The Select Program Folder window opens.	Click Next >
8. Select the Start Menu in the Select folder to place shortcut in list. *Start Menu* is selected.	Click Start Menu
9. Select Next. The Select a Title for the Program window opens.	Click Next >
10. Type a name for the item. The name appears in the Select a name for the shortcut* text box.*	Type *Shareware* *Folder*
11. Select Finish. The Create Shortcut wizard closes.	Click Finish
12. Select OK. The Taskbar Properties dialog box closes and the new item is added to the Start* menu.*	Click OK

To confirm that the program was added, click the Start button.

_{Removing Items - Start Menu}

d Discussion

You can only remove items from the Start menu that you have previously added. You cannot remove default items. You remove Start menu items in the Start Menu Programs property sheet of the Taskbar Properties dialog box.

Deleting programs and files does not remove items from the Start menu. For example, if you have added an item to the Start menu for a frequently used folder and you delete that folder, the Start menu item will still be present. You must delete these items manually.

Removing items from the Start menu

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Taskbar.

4. Select the Start Menu Programs tab.

5. Select Remove.

6. Select the item you want to remove.

7. Select Remove.

8. Select Close.

9. Select OK.

f Step-by-Step

Remove an item from the Start menu.

Open the Taskbar Properties dialog box and add the Shareware Folder folder from the student data diskette to the Start menu, if necessary.

*Steps*	*Practice Data*
1. Select the Start Menu Programs tab. The Start Menu Programs* property sheet appears.*	Click Start Menu Programs
2. Select Remove. The Remove Shortcuts/Folders dialog box opens.	Click Remove...
3. Select the item you want to remove. The item is selected.	Click Shareware Folder
4. Select Remove. A message box opens, prompting you to verify the removal.	Click Remove
5. Select Yes. The selected item is removed from the tree.	Click Yes
6. Select Close. The Remove Shortcuts/Folders dialog box closes.	Click Close
7. Select OK. The Taskbar Properties dialog box closes.	Click OK

To verify that the menu item has been removed, click the Start button.

_{Adding Items - Programs Menu}

d Discussion

The Programs menu has two kinds of menu items. One type of item launches an application immediately. Another type of item is denoted with an arrow and displays a submenu when you point to it. By adding a folder to the Programs menu, you create a menu item that displays a submenu which consists of items representing objects in the folder. Adding items to that folder places items on the accompanying submenu.


o	The Browse button in the Create Shortcut dialog box allows you to browse the contents of your hard drive and select the desired folder. You can use this option if you do not remember the location of the desired folder.

C Procedures

1. Right-click the Start button.

2. Select the Open command.

3. Double-click the Programs icon .

4. Select the File menu.

5. Point to the New command.

6. Select the Folder command.

7. Type the name you want the item to have on the Programs menu.

8. Press [Enter].

9. Double-click the new folder you just created.

10. Select the File menu.

11. Point to the New command.

12. Select the Shortcut command.

13. Type the path and name of the executable file.

14. Select Next.

15. Type the name you want the program to have on the submenu.

16. Select Finish.

f Step-by-Step

Add an item to the Programs menu that displays a submenu.

Insert the student data diskette into the appropriate drive.

*Steps*	*Practice Data*
1. Right-click the Start button. A shortcut menu appears.	Right-click Start
2. Select the Open command. The Start Menu window opens.	Click Open
3. Double-click the Programs icon. A window containing all the objects on the Programs* menu opens.*	Double-click
4. Select the File menu. The File* menu appears.*	Click File
5. Point to the New command. The New* submenu appears.*	Point to New
6. Select the Folder command. A new folder icon is created.	Click Folder
7. Type the name you want the item to have on the Programs menu. The name appears under the folder icon.	Type *Shareware Folder*
8. Press [Enter]. The name is assigned to the folder.	Press [Enter]
9. Double-click the new folder you just created. The folder window opens.	Double-click the Shareware Folder icon
10. Select the File menu. The File* menu appears.*	Click File
11. Point to the New command. The New* submenu appears.*	Point to New
12. Select the Shortcut command. The Create Shortcut wizard opens.	Click Shortcut
13. Type the path and name of the executable file. The location and name of the file appear in the Command Line* text box.*	Type *a:\shareware\fonter.exe*
14. Select Next. The Select a Title for the Program window opens.	Click Next >
15. Type the name you want the program to have on the submenu. The name appears in the Select a name for the shortcut text box.	Type *Font Program*
16. Select Finish. The folder window is visible with an icon for the new item.	Click Finish

Close the folder window when you are finished adding programs. To see the new item on the Programs menu, click the Start button, point to Programs, and point to Shareware Folder. Close any open windows.

_{Removing Items - Programs Menu}

d Discussion

If you delete a program or folder from your hard disk, you should also delete the program or folder item from the Programs menu; otherwise, your menu will be inaccurate.

When you remove a program from the Programs menu, the program file is not deleted from the hard drive. Likewise, when you remove a program from the hard drive, it is not automatically removed from the Programs menu.

Removing items from the Programs menu

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Taskbar.

4. Select the Start Menu Programs tab.

5. Select Remove.

6. Select the item you want to remove.

7. Select Remove.

8. Select Yes, if prompted.

9. Select Close.

10. Select OK.

f Step-by-Step

Remove a program from the Programs menu.

Open the Taskbar Properties dialog box.

*Steps*	*Practice Data*
1. Select the Start Menu Programs tab. The Start Menu Programs* property sheet appears.*	Click Start Menu Programs
2. Select Remove. The Remove Shortcuts/Folders dialog box opens.	Click Remove
3. Select the item you want to remove. The item is selected.	Click Shareware Folder...
4. Select Remove. A message box opens, prompting you to verify the removal.	Click Remove
5. Select Yes, if prompted. The verification is confirmed.	Click Yes
6. Select Close. The Remove Shortcuts/Folders dialog box closes.	Click Close
7. Select OK. The Taskbar Properties dialog box closes.	Click OK

To verify that the program has been removed, click the Start menu and point to Programs.

_{Changing Start Menu Icon Size}

d Discussion

If the Start menu or any of its cascading submenus, such as the Programs menu, have more options than will fit in one column, the menu size increases to multiple columns. By making the size of the icons in the column smaller, you may have enough room to contain all the menu options in a single column.

Changing Start menu icon size

C Procedures

1. Click the Start button.

2. Point to the Settings command.

3. Select the Taskbar command.

4. Select the Show small icons in Start menu option.

5. Select OK.

f Step-by-Step

Change the size of the icons on the Start menu and all its cascading submenus.

Open the Taskbar Properties dialog box.

*Steps*	*Practice Data*
1. Select the Show small icons in Start menu option. The option is selected.	Click Show small icons in Start menu
2. Select OK. The Taskbar Properties dialog box closes.	Click OK

To see the difference in size, click the Start button. Return the icon size to its default.

_{Clearing the Documents Menu}

d Discussion

The Windows Start menu includes the Documents menu that displays a list of recently opened documents. From this menu, you can select a document to open it quickly in its parent application. You can clear this menu at any time.

Clearing the Documents menu


o	If the Documents menu is clear already, the Clear button will not be available.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Taskbar.

4. Select the Start Menu Programs tab.

5. Select Clear.

6. Select OK.

f Step-by-Step

Clear the Documents menu.

If no documents currently appear on the Documents menu, open two documents from the desktop by double-clicking any text files from the Student Data Folder folder and then close those files. Open the Taskbar Properties dialog box.

*Steps*	*Practice Data*
1. Select the Start Menu Programs tab. The Start Menu Programs* property sheet appears.*	Click Start Menu Programs
2. Select Clear. The documents are removed from the Documents* menu.*	Click Clear
3. Select OK. The Taskbar Properties dialog box closes.	Click OK

To verify that the Documents menu is empty, click the Start button and point to Documents.

_Exercise

_{Customizing Menus}

e Task

Customize the Start menu.

1. Add the Student Data Folder folder to the Start menu.

2. Verify that the folder was added to the Start menu.

3. Remove the Student Data Folder folder from the Start menu.

4. Add the Student Data Folder folder to the Programs menu.

5. Verify that the folder was added to the Programs menu on the Start menu in the correct location.

6. Remove the Student Data Folder folder from the Programs menu.

7. Change the icon size on the Start menu to small icons, then verify the size change.

8. Change the icon size back to its default.

9. Clear the Documents menu.

_{Lesson
9 -

Using the Taskbar}

_{In this lesson, you will
learn how to:}

· Hide the taskbar

· Move the taskbar

· Disable the clock

· Change the date and time settings

_{Hiding the Taskbar}

d Discussion

By selecting the Auto hide option in the Taskbar Properties dialog box, you can hide the taskbar so that you have one more line on the screen to use. If you hide the taskbar, it actually becomes a thin line at the bottom of the screen. Pointing to the thin line redisplays the taskbar. After you use the taskbar, it reverts to a thin line again. If you use a maximized window when the taskbar is hidden, you may not be able to access the taskbar. To avoid this problem, select the Always on top option when you hide the taskbar.

Hiding the taskbar


o	You can also open the Taskbar Properties dialog box by right-clicking the taskbar and selecting the Properties command from the shortcut menu.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Taskbar.

4. Select the Auto hide option.

5. Select the Always on top option, if necessary.

6. Select OK.

f Step-by-Step

Hide the taskbar.

Open the Taskbar Properties dialog box.

*Steps*	*Practice Data*
1. Select the Auto hide option. The option is selected.	Click Auto hide
2. Select the Always on top option, if necessary. The option is selected.	Click Always on top, if necessary
3. Select OK. The taskbar settings are saved.	Click OK

Test Windows with the taskbar hidden by pointing to the bottom edge of the screen. Then, redisplay the taskbar.

_{Moving the Taskbar}

d Discussion

Although the default position of the taskbar is at the bottom of the screen, you can drag it to the top or either side of the screen.

Moving the taskbar

C Procedures

1. Drag the taskbar to the top of the desktop.

2. Release the mouse button.

3. Drag the taskbar to the left side of the desktop.

4. Release the mouse button.

5. Drag the taskbar to the right side of the desktop.

6. Release the mouse button.

7. Drag the taskbar to the bottom of the desktop.

8. Release the mouse button.

f Step-by-Step

Move the taskbar to different locations on the desktop.

*Steps*	*Practice Data*
1. Drag the taskbar to the top of the desktop. The taskbar moves as you drag.	Drag the taskbar to the top of the desktop
2. Release the mouse button. The taskbar is relocated.	Release the mouse button
3. Drag the taskbar to the left side of the desktop. The taskbar moves as you drag.	Drag the taskbar to the left side of the desktop
4. Release the mouse button. The taskbar is relocated.	Release the mouse button
5. Drag the taskbar to the right side of the desktop. The taskbar moves as you drag.	Drag the taskbar to the right side of the desktop
6. Release the mouse button. The taskbar is relocated.	Release the mouse button
7. Drag the taskbar to the bottom of the desktop. The taskbar moves as you drag.	Drag the taskbar to the bottom of the desktop
8. Release the mouse button. The taskbar is relocated.	Release the mouse button

_{Disabling the Clock}

d Discussion

The clock displays the current time on the right side of the taskbar by default. If you need more room on the taskbar to see buttons for open programs, you can hide the clock.

Disabling the clock


o	If you position your mouse pointer on the taskbar clock, Windows displays the current date.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Taskbar.

4. Deselect the Show Clock option.

5. Select OK.

f Step-by-Step

Hide the clock on the taskbar.

Open the Taskbar Properties dialog box.

*Steps*	*Practice Data*
1. Deselect the Show Clock option. The option is deselected.	Click Show Clock, if necessary
2. Select OK. The settings are saved.	Click OK

Notice the difference in the taskbar. Then, return the clock to the taskbar.

_{Changing the Date and Time
Settings}

d Discussion

The computer’s date is usually set when the computer is assembled and, if the battery-operated clock/calendar is working properly, the date is always correct. However, you may need to change the date on the computer. You can perform this task in the Windows Control Panel, or by double-clicking the clock.

Windows allows you to set the time zone for your computer. Each listed time zone includes its difference, in hours, to the Greenwich Mean Time in Greenwich, England. When traveling between time zones, this feature can be used as a reference to determine the correct time setting for your computer.

Windows can automatically reset the computer’s time to accommodate daylight savings time. On the day that the time changes, when you turn on your computer, Windows opens a message box, stating that it has changed the time for you.

Changing date and time settings


o	If the clock does not appear on your taskbar and you need to change the date and time settings, you can access it by clicking the Start menu, pointing to Settings, and selecting Control Panel. From within the Control Panel window, double-click the Date/Time icon.

C Procedures

1. Double-click the clock on the taskbar.

2. Select the month list.

3. Select the correct month.

4. Select the correct year using the spin box.

5. Click the day of the month in the calendar.

6. Adjust the time settings as necessary to display the correct time.

7. Select the Time Zone tab.

8. Select the list under Time Zone.

9. Select the correct time zone.

10. Select the Automatically adjust clock for daylight saving changes option, if necessary.

11. Select OK.

f Step-by-Step

Change the date of the computer to the current date, if necessary.

*Steps*	*Practice Data*
1. Double-click the clock on the taskbar. The Date/Time properties dialog box opens.	Double-click the clock on the taskbar
2. Select the month list. The month list appears.	Click the month
3. Select the correct month. The selected month appears in the month box.	Click the current month, if necessary
4. Select the correct year using the spin box. The correct year appears in the year box.	Click under Date to select the correct year
5. Click the day of the month in the calendar. The current date is highlighted in the calendar.	Click the current date in the calendar
6. Adjust the time settings as necessary to display the correct time. The correct time appears.	Adjust time settings as necessary to display the correct time
7. Select the Time Zone tab. The Time Zone* page appears.*	Click Time Zone
8. Select the list under Time Zone. A list of available time zones appears.	Click under Time Zone
9. Select the correct time zone. The time zone is selected.	Click (GMT -5:00) Eastern Time (USA & Canada), if necessary
10. Select the Automatically adjust clock for daylight saving changes option, if necessary. Windows is set to adjust automatically for daylight savings time.	Click Automatically adjust clock for daylight saving changes, if necessary
11. Select OK. The system clock is set with the current date.	Click OK

_Exercise

_{Using the Taskbar}

e Task

Use the taskbar.

1. Hide the taskbar and practice displaying it.

2. Unhide the taskbar.

3. Move the taskbar to various positions on the desktop.

4. Open the Date/Time Properties dialog box and check the settings.

5. Return the taskbar to its original location, if necessary.

_{Lesson
10 -

Viewing and Finding}

_{In this lesson, you will
learn how to:}

· Saving Files to the P: Drive

· Find files by name

· Clear a search

· Find files by date

· Perform advanced searches

_{Saving a Files on Fsprod [p:]
Drive}

d Discussion

The [P:] Drive is the central storage area for your files on the network. The [P:] drive is organized into different folders.

The primary folders are:

· Common,

· Dept,

· Deptdbs,

· User.

All users have access to the Common folder on the network. A user can create folders and files under the Common folder all users on the network will see the files and folders you create within the common folder. You must belong to department in order to access files and folders inside of the Dept folder for example you must belong to the Accounting department to access the Acct folder on the network (i.e. Dkt, Bio, Egroup, IDG, etc.) Other users within your group will have access to the files and folders placed in the Dept folder.The Debtdbs folder will have folder(s) listed by the department that user belongs to. (i.e., Bio, Egroup, IDG). Databases that have been created for group use are stored in these folders. This means that only group access is allowed as long as the user within that group has the appropriate software to access the database loaded on their workstation. If the software is not available on the your machine you must request it.

The P: drive is a part of the network that has been dedicated to you for saving your files you can save your files on Fsprod [P:]/Users/your name… Your [P:] drive folder is identified by your first initial and your last name, and can be found inside of My computer. When you save files to your [P:] drive you are saving your documents to the network server. Your files are less susceptible to being deleted from the network server than on your [C]: drive, because the server is backed-up regularly. That means you can never lose your files from your [P:] drive.

[P:] drive contents


o	You can save a file using the Save As command from the File menu, which allows you to save a file under to your [P:] drive.

C Procedures

1. Open Notepad.

2. Select the File menu.

3. Select the Save command.

4. Enter a name for the file.

5. Select the Save in list.

6. Select the drive to which you want to save the file.

7. Select the folder to which you want to save the file.

8. Select Save.

f Step-by-Step

Save a file in WordPerfect.

Open Wordperfect, if necessary, and type your name and address.

*Steps*	*Practice Data*
1. Select the File menu. The File* menu appears.*	Click File
2. Select the Save command. The Save As dialog box opens if the file has not been previously saved.	Click Save
3. Enter a name for the file. The file name appears in the File name* text box.*	Type *Sample File*
4. Select the Save in list. The Save in* list appears.*	Click Save in
5. Select the [P:] drive ,. The drive is selected.	Double-click as necessary to select the FsProd [P:] drive,
6. Select the user folder then folder with your name and select the folder to which you want to save the file. The contents of the folder appear.	Double-click as necessary to select the User folder then your p: drive folder
7. Select Save. The file is saved in wordperfect format with an extension of .wpd.	Click Save

Close Wordperfect.

_{Finding Files by Name}

d Discussion

Windows includes many ways to find files and folders. Although you can use Windows Explorer or My Computer to browse folders until you locate a desired folder or file, Windows includes a Find feature. This feature allows you to locate files and folders stored on your computer or any network to which your computer may be attached.

Selecting the Find command, located on the Start menu, displays the Find submenu from which you can select objects for which you want to search. Selecting the Files or Folders command opens the Find dialog box. The Name & Location property sheet in this dialog box allows you to specify the file name and location where you want Windows to search.

Finding files by name


o	The Find command is also located on the Tools menu in Explorer. You can also right-click the Start button and select the Find command from the shortcut menu.

o	The number of files found appears in the status bar.

C Procedures

1. Click the Start button.

2. Point to Find.

3. Select Files or Folders.

4. Type the name of the file or folder you want to find.

5. Select the Look in list.

6. Select the drive you want to search.

7. Select the Include subfolders option to search all folders and subfolders on the selected drive.

8. Select Find Now to perform the search.

f Step-by-Step

Use the Find feature to locate a file by name.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Point to Find. The Find* submenu appears.*	Point to Find
3. Select Files or Folders. The Find dialog box opens.	Click Files or Folders...
4. Type the name of the file or folder you want to find. The name appears in the Named* text box.*	Type *wordpad*
5. Select the Look in list. A list of available drives appears.	Click Look in
6. Select the drive you want to search. The drive is selected.	Click (C:)
7. Select the Include subfolders option to search all folders and subfolders on the selected drive. The option is selected.	Click Include subfolders, if necessary
8. Select Find Now to perform the search. The results of the search appear in a window at the bottom of the Find dialog box.	Click Find Now

_{Clearing a Search}

d Discussion

If you want to use the Find command for more than one search, you should clear the criteria in between searches. Clicking the New Search button opens a message box that prompts you to verify the clearing of the results from your last search. Once these results are cleared, you can begin a new search.

C Procedures

1. Select New Search.

2. Select OK.

f Step-by-Step

Clear the results of your last search.

Perform a find, if necessary.

*Steps*	*Practice Data*
1. Select New Search. A message box, opens prompting you to verify the clearing of the results from your last search.	Click New Search
2. Select OK. The results of your last search are cleared.	Click OK

_{Finding Files by Date}

d Discussion

The Find command, available from the Start menu or from the Tools menu in Windows Explorer, opens the Find dialog box. In this dialog box, the Date Modified property sheet allows you to search for files and folders by date created or date last modified.

Specifically, the Date Modified property sheet allows you to select different date ranges by which to search. For example, you can find all files that were created or modified between a specific time period or during a specific number of previous months or days.

Finding files by date


o	The number of files found appears in the status bar.

C Procedures

1. Click the Start button.

2. Point to Find.

3. Select Files or Folders.

4. Select the Date Modified tab.

5. Select the Find all files created or modified option.

6. To search for files created or modified within a range of dates, select the between option.

7. Select the date in the first between text box.

8. Type the starting date of the range to be searched.

9. Select the date in the second between text box.

10. Type the ending date of the range to be searched.

11. Select Find Now.

f Step-by-Step

Use the Date Modified property sheet in the Find dialog box to locate all files created within a specific range of dates.

Open the Find dialog box.

*Steps*	*Practice Data*
1. Select the Date Modified tab. The Date Modified* property sheet appears.*	Click Date Modified
2. Select the Find all files created or modified option. The option is selected.	Click Find all files created or modified
3. To search for files created or modified within a range of dates, select the between option. The option is selected.	Click between
4. Select the date in the first between box. The text in the between* text box is selected.*	Double-click the first between text box
5. Type the starting date of the range to be searched. The date appears in the between text box.	Type *6/1/96*
6. Select the date in the second between text box. The text in the second between* text box is selected*.	Double-click the second between text box
7. Type the ending date of the range to be searched. The date appears in the second between* text box.*	Type today’s date
8. Select Find Now. The results of the search appear in a window at the bottom of the Find dialog box.	Click Find Now

Clear the current search criteria.

_{Performing Advanced Searches}

d Discussion

The Windows Find dialog box includes a property sheet that allows you to perform advanced searches by file type, text content of a file, and file size. You can use the Advanced property sheet to narrow your search criteria, making your search faster and more productive when searching numerous files or folders.

You can select a file type as part of your search criteria. The Find dialog box displays file types in a list. The contents of the list vary depending on what application software you have installed under Windows. Windows searches only files of the selected type. The Containing text text box allows you to specify the text contained in a file. Windows searches the contents of every file matching the selected file type to locate the file containing the text. Additionally, you can select parameters for file size. Windows only searches files that fall within the size parameters you specify. Only files that match all three criteria (file type, containing text, and file size) appear in a window at the bottom of the dialog box as a result of the search.

Performing advanced searches


o	The number of files found appears in the status bar.

C Procedures

1. Click the Start button.

2. Point to Find.

3. Select Files or Folders.

4. Select the Advanced tab.

5. Select the Of type list.

6. Select the file type for which you want to search.

7. Select the Containing text text box if you want to include specific text within a file as part of your search criteria.

8. Type the text for which you want to search.

9. Select the Size is list if you want to include the file size in your search criteria.

10. Select either At least or At most.

11. Enter the desired file size in the KB spin box.

12. Select Find Now.

f Step-by-Step

Perform an advanced search.

Open the Find dialog box, if necessary.

*Steps*	*Practice Data*
1. Select the Advanced tab. The Advanced* property sheet appears*.	Click Advanced
2. Select the Of type list. A list of available file types appears.	Click Of type
3. Select the file type for which you want to search. The selected file type appears in the Of type* box.*	Scroll as necessary and click Help File
4. Select the Containing text text box if you want to include specific text within a file as part of your search criteria. The insertion point appears in the Containing text* text box*.	Click in the Containing text text box
5. Type the text for which you want to search. The text appears in the Containing text* text box.*	Type *local area network*
6. Select the Size is list if you want to include file size in your search criteria. The Size is* list appears.*	Click Size is
7. Select either At least or At most. The selection appears in the Size is* box.*	Click At most
8. Enter the desired file size in the KB spin box. The file size appears in the KB spin box.	Click KB to 100
9. Select Find Now. The results of the search appear in a window at the bottom of the Find dialog box.	Click Find Now

Close the Find dialog box.

_Exercise

_{Viewing and Finding}

e Task

View and find files.

1. Open the Student Data Folder folder and use Quick View to view the contents of the readme file.

2. Use the find feature to find a file named Calculator.

3. Clear the search.

4. Find all files created or modified within the last seven days.

5. Find all help files related to printing.

_{Lesson
11 -

Using Accessories}

_{In this lesson, you will
learn how to:}

· Use the Calculator

· Perform calculations

· Use Notepad

· Save a file in Notepad

· Use Paint

· Use WordPad

· Open a document in WordPad

· Add/edit text in WordPad

· Format text in WordPad

· Save a file in WordPad

· Use the Clipboard

_{Using the Calculator}

d Discussion

Windows provides the Calculator accessory that can be used in two different modes. The standard mode can perform addition, subtraction, multiplication, division, as well as be used to find the square root, convert a fraction to its decimal equivalent, and calculate a percentage.

The scientific mode is more advanced. You can use this mode to calculate the common and natural logarithm; calculate a factorial; find squares and cubes; raise a number to any power; calculate sine, cosine, and tangent; and perform statistical calculations such as average, sum, and standard deviation.

Windows also includes the What’s This? help feature to assist you in determining the function of any Calculator button.

The Calculator

C Procedures

1. Click the Start button.

2. Point to Programs.

3. Point to Accessories.

4. Select Calculator.

5. Select the View menu.

6. Select Scientific or Standard.

7. Right-click a Calculator button.

8. Select the What’s This? command.

9. Click anywhere when you are finished reading the help information.

f Step-by-Step

Use the Calculator.

*Steps*	*Practice Data*
1. Click Start. The Start* menu appears.*	Click Start
2. Point to Programs. The Programs* submenu appears*.	Point to Programs
3. Point to Accessories. The Accessories* submenu appears*.	Point to Accessories
4. Select Calculator. The Calculator opens.	Click Calculator
5. Select the View menu. The View* menu appears.*	Click View
6. Select Scientific or Standard. The other Calculator view appears.	Click the view that is not displayed
7. Right-click a Calculator button. The What’s This?* command appears.*	Right-click a Calculator button
8. Select the What’s This? command. Information about the button appears.	Click What’s This?
9. Click anywhere when you are finished reading the information. The help information box closes.	Click anywhere when you are finished reading the information

_{Performing Calculations}

d Discussion

In principle, using the Windows Calculator is the same as using a regular calculator. You can use your mouse or keyboard to perform calculations.


o	It is not necessary to press [Enter] or type the equals sign (=) if you are calculating a square root or percentage, or converting a fraction to a decimal.

C Procedures

1. Click the number buttons to enter the number or type the number.

2. Select the operation button.

3. Complete the equation.

4. Press [Enter] or type the equals sign (=).

f Step-by-Step

Perform a basic calculation.

Open the Calculator, if necessary.

*Steps*	*Practice Data*
1. Click the number buttons to enter the number or type the number. The number appears.	Type *100*
2. Select the operation button. The calculator accepts the selection.	Type +
3. Complete the equation. The calculator accepts the additional data.	Type *100*
4. Press [Enter] or type the equals sign (=). The calculation is performed.	Press [Enter]

Close the Calculator.

_{Using Notepad}

d Discussion

Notepad is a simple text editing program that does not include many of the word processing features normally found even in simple word processing programs. However, it does have margin settings, tabs, page orientation, headers, footers, and a unique feature that is not found in word processing programs called the log feature. By entering .LOG (it must be capitalized) on the first line of a Notepad file, you designate the file as a log. Each time you open the file, the date and time are inserted into the file.

Using Notepad


o	To add text to a document, you can use the basic typing and editing techniques you use in almost any Windows word processing program.

C Procedures

1. Click the Start button.

2. Point to Programs.

3. Point to Accessories.

4. Select Notepad.

f Step-by-Step

Open Notepad.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Point to Programs. The Programs* submenu appears*.	Click Programs
3. Point to Accessories. The Accessories* submenu appears*.	Point to Accessories
4. Select Notepad. The Notepad window opens with a blank document.	Click Notepad

_{Saving a File in Notepad}

d Discussion

You can save a file in Notepad as you would in any Windows application. The first time a file is saved, you must specify a file name and the location to which the file will be saved. From then on, you can save the file without specifying the name or location.

Saving a file in Notepad


o	You can also save a file using the Save As command on the File menu, which allows you to save a previously named file under a different file name and leave the original file intact.

C Procedures

1. Open Notepad.

2. Select the File menu.

3. Select the Save command.

4. Enter a name for the file.

5. Select the Save in list.

6. Select the drive to which you want to save the file.

7. Select the folder to which you want to save the file.

8. Select Save.

f Step-by-Step

Save a file in Notepad.

Open Notepad, if necessary, and type your name and address.

*Steps*	*Practice Data*
1. Select the File menu. The File* menu appears.*	Click File
2. Select the Save command. The Save As dialog box opens if the file has not been previously saved.	Click Save
3. Enter a name for the file. The file name appears in the File name* text box.*	Type *Sample File*
4. Select the Save in list. The Save in* list appears.*	Click Save in
5. Select the drive to which you want to save the file. The drive is selected.	Double-click as necessary to select the student data drive, as indicated by your instructor
6. Select the folder to which you want to save the file. The contents of the folder appear.	Double-click as necessary to select the student data folder
7. Select Save. The file is saved in ASCII format with an extension of .txt.	Click Save

Close Notepad.

_{Using Paint}

d Discussion

The Paint accessory is a drawing application. Although it is not as sophisticated as a standalone drawing program, it has some versatile features. It contains three drawing tools: a pencil, a paintbrush with various tips, and an airbrush with different spray volumes. It allows you to draw straight and curved lines, rectangles, ellipses, and polygons. You can mix the custom colors, or you can use color palettes from other programs. You can also flip, rotate, skew, and stretch objects.

Using Paint

C Procedures

1. Click the Start button.

2. Point to Programs.

3. Point to Accessories.

4. Select Paint.

f Step-by-Step

Open Paint.

*Steps*	*Practice Data*
1. Click Start. The Start* menu appears.*	Click Start
2. Point to Programs. The Programs* submenu appears*.	Point to Programs
3. Point to Accessories. The Accessories* submenu appears*.	Point to Accessories
4. Select Paint. Paint opens.	Click Paint

Experiment with Paint, then close the program.

_{Using WordPad}

d Discussion

WordPad is a basic word processing program that contains a few features such as setting tabs, formatting text, adding bullet lists, aligning paragraphs, and finding specified text strings. The procedures used in WordPad are similar to the procedures used in Microsoft Word. Since it is a basic program, however, it does not check spelling, create headers and footers, generate tables, etc. WordPad reads Microsoft Word 6.0 files (.doc), Write files (.wri), Rich Text Format (.rtf), and ASCII files (.txt). It saves files in all of these formats except Write files (.wri).

Using WordPad

C Procedures

1. Click the Start button.

2. Point to Programs.

3. Point to Accessories.

4. Select WordPad.

f Step-by-Step

Open WordPad.

*Steps*	*Practice Data*
1. Click Start. The Start* menu appears.*	Click Start
2. Point to Programs. The Programs* submenu appears*.	Point to Programs
3. Point to Accessories. The Accessories* submenu appears*.	Point to Accessories
4. Select WordPad. WordPad opens with a blank document.	Click WordPad

_{Opening a Document in WordPad}

d Discussion

WordPad allows you to open an existing file. The method you use to open a document is the same as in any other Windows application.

Opening a document in WordPad


o	As a shortcut, you can double-click the file name to open a file.

C Procedures

1. Open WordPad.

2. Click the Open button .

3. Select the Look in list.

4. Select the drive containing the file you want to open.

5. Select the folder containing the file you want to open.

6. Select the file you want to open.

7. Select Open.

f Step-by-Step

Open an existing file in WordPad.

Insert the student data diskette into the appropriate diskette drive and open WordPad, if necessary.

*Steps*	*Practice Data*
1. Click the Open button. The Open dialog box opens.	Click
2. Select the Look in list. A list of available drives appears.	Click Look in
3. Select the drive containing the file you want to open. The drive is selected.	Click 3 1/2 Floppy (A:)
4. Select the folder containing the file you want to open. The contents of the folder appear.	Double-click as necessary to select the Student Data Folder folder
5. Select the file you want to open. The file is selected.	Click Timesheet
6. Select Open. The file opens in WordPad.	Click Open

_{Adding/Editing Text in WordPad}

d Discussion

Adding text to a WordPad document is the same as adding text in any Windows-based word processor. As you type, text wraps from line to line. The [Enter] key ends a line or creates a blank line. To insert text, you can click the insertion point in the desired location and type the text. To delete text, you can select the text and press [Delete] or select the Cut command from the Edit menu.

_{Formatting Text in WordPad}

d Discussion

WordPad allows you to format text with a font type, style, size, and effects. Formatting text can improve the overall appearance of documents.

Formatting text in WordPad


o	As a shortcut, select the text and select a font style or size from the lists in the format bar.

C Procedures

1. Open WordPad.

2. Select the text you want to format.

3. Select the Format menu.

4. Select the Font command.

5. Select the desired font options.

6. Select OK.

f Step-by-Step

Format text in a WordPad document.

Open WordPad and open the timesheet document from the student data diskette, if necessary.

*Steps*	*Practice Data*
1. Select the text you want to format. The text is selected.	Double-click the word Memo in the title
2. Select the Format menu. The Format* menu appears*.	Click Format
3. Select the Font command. The Font dialog box opens.	Click Font...
4. Select the desired font options. The font options are selected.	Scroll as necessary and click the Arial font
5. Select OK. The selected text appears with the new formatting.	Click OK

_{Saving a File in WordPad}

d Discussion

You can save a file in WordPad as you would in any Windows application. The first time a file is saved, the Save As dialog box opens and you must specify a file name and location to which the file will be saved. From then on, you can save the file without specifying the name or location.


o	You can also save a file under a different file name using the Save As command from the File menu.

C Procedures

1. Open WordPad.

2. Click the Save button .

f Step-by-Step

Save a file in WordPad.

Open WordPad and open the timesheet file from the student data diskette, if necessary.

*Steps*	*Practice Data*
1. Click the Save button. The file is saved.	Click

Close WordPad.

_{Using the Clipboard}

d Discussion

In Windows , you can cut or copy information from one program or window and paste it into another. When you first cut or copy the information, it is stored in the Windows Clipboard. You can then paste the information from the Clipboard to the destination window or file.

Some applications have toolbar buttons for the Cut, Copy, and Paste commands. These commands also appear on a program’s Edit menu, as well as on the shortcut menu.


o	Windows also includes the Clipboard Viewer accessory, which allows you to view the contents of the information currently residing in the Clipboard. This topic is covered later in this course.

o	You can use the Cut, Copy, and Paste commands to copy and move files to and from different folder windows, or within Windows Explorer.

C Procedures

1. Select the data or file you want to cut or copy to another application.

2. Right-click the selected text.

3. Select either the Cut or Copy command to cut or copy the information to the Clipboard.

4. Open or switch to the window or program to which you want to copy the data.

5. Right-click the location where you want to paste the data from the Clipboard.

6. Select the Paste command.

f Step-by-Step

Use the Clipboard to cut and paste information between Windows programs.

Open WordPad. Then, open Notepad and type You can copy data between applications.

*Steps*	*Practice Data*
1. Drag to select the data or file you want to cut or copy to another application. The data or file is highlighted as you drag.	Drag to select the text You can copy data between applications
2. Release the mouse button. The data or file is selected.	Release the mouse button
3. Right-click the selected text. A shortcut menu appears.	Right-click the selected text
4. Select either the Cut or Copy command to cut or copy the information to the Clipboard. The data is cut or copied to the Clipboard.	Click Copy
5. Open or switch to the window or program to which you want to copy the data. The program or window opens.	Press [Alt+Tab] to switch to WordPad
6. Right-click the location where you want to paste the data from the clipboard. A shortcut menu appears.	Right-click in the blank document
7. Select the Paste command. The data is pasted to the new location.	Click Paste

Close WordPad and Notepad without saving the files.

_Exercise

_{Using Accessories}

e Task

Use Windows accessories.

1. Open the Calculator. View both the scientific and standard calculators.

2. Use either calculator to compute the following: 192 * .012 + 69. Close the Calculator.

3. Open WordPad.

4. Type your name.

5. Copy your name to the Clipboard.

6. Open Notepad.

7. Paste the copied text into Notepad. Close Notepad without saving the changes.

8. Open the recommendation file in the Accounting subfolder of the Student Data Folder folder in WordPad. Change the font and size of the letterhead text. Italicize the word Please in the last paragraph of the letter. Save the file.

9. Close all open windows.

_{Lesson
13 -

Using Printers}

_{In this lesson, you will
learn how to:}

· Specify a default printer

· Print with drag and drop

· View the print queue

· Pause the printer

· Change the order of print jobs

· Cancel a print job

· Purge the print queue

_{Specifying a Default Printer}

d Discussion

If you have several printers installed on your system, one printer should be designated as the default printer. This printer should be the one you use most often. When you print a file in an application program, the file is sent to the default printer automatically. However, in most cases, you can select a different printer before the file is sent to print. Some programs, although, do not allow you to select a different printer. In this case, you should select the printer to which you want to print and make it the default in Windows before using the program.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Printers.

4. Right-click the printer you want to set as the default.

5. Select the Set As Default command.

f Step-by-Step

Set a printer as the default.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Point to Settings. The Settings* submenu appears.*	Point to Settings
3. Select Printers. The Printers window opens and displays icons for all available printers.	Click Printers
4. Right-click the printer you want to set as the default. A shortcut menu appears.	Right-click any printer icon
5. Select the Set As Default command. The printer is set as the default printer.	Click Set As Default

Reset Windows to its original default printer.

Close the Printers window.

_{Printing with Drag and Drop}

d Discussion

An easy way to send a file to the printer from Windows is to drag the file’s icon to the printer icon. If the program that created the file is on the system, Windows opens the program, opens the file, prints the file using the program’s default print settings, then closes the file and the program.

If you plan to use drag and drop to print frequently, create a shortcut for the printer on your desktop so that you do not have to open the Printers window each time you want to print.


o	You can print multiple files by first selecting the files you want to print and then dragging them to the printer icon.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Printers.

4. Double-click the My Computer icon .

5. Select the desired drive.

6. Select the desired folder.

7. Drag the file to the icon of the printer in the Printers window.

8. Release the mouse button.

f Step-by-Step

Send a file to the printer using drag and drop.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Point to Settings. The Settings* submenu appears.*	Point to Settings
3. Select Printers. The Printers window opens.	Click Printers
4. Double-click the My Computer icon. The My Computer window opens.	Double-click
5. Select the desired drive. The folders in the selected drive appear in a window.	Double-click as necessary to view the contents of the Student Data Folder folder on the student data diskette
6. Select the desired folder. The files in the selected folder appear in a window.	Double-click as necessary to view the contents of the Memos Sent subfolder
7. Drag the file to the icon of the printer in the Printers window. The file moves as you drag.	Drag any file to the icon for the default printer
8. Release the mouse button. Windows prints the file.	Release the mouse button

Close all open windows.

_{Viewing the Print Queue}

d Discussion

Documents that are waiting to be printed are stored in the print queue. You can view the print queue to see a list of the documents waiting to print and the order in which they will print.


o	Each printer has its own print queue.

o	A printer icon displays beside the time in the taskbar when documents are sent to a printer. You can open the print queue by pointing to the printer icon in the taskbar, right-clicking, and selecting the name of the printer in the shortcut menu.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Printers.

4. Double-click the icon for the desired printer.

f Step-by-Step

View the contents of the print queue.

*Steps*	*Practice Data*
1. Click Start. The Start* menu appears.*	Click Start
2. Point to Settings. The Settings* submenu appears.*	Point to Settings
3. Select Printers. The Printer window opens.	Click Printers
4. Double-click the icon for the desired printer. The print queue window opens.	Double-click any printer icon

Close all open windows.

_{Pausing the Printer}

d Discussion

For various reasons, you may need to pause the printer while it is in the middle of printing a file. Perhaps you want to add more paper or simply want to continue the printing at a later time. Using commands in the print queue, you can pause the printing and resume it again when you are ready.


o	To resume printing, select the Pause Printing command from the Document menu in the print queue window. This option removes the check from the Pause Printing command and continues your print job.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Printers.

4. Double-click the icon for the printer.

5. Select the print job you want to pause.

6. Select the Document menu.

7. Select the Pause Printing command.

_{Changing the Order of Print Jobs}

d Discussion

When several files are sent to the same printer to be printed, the files are printed in the order they were sent. If a file waiting to be printed needs to be printed sooner than other files in the print queue before it, you can move the file up in the queue. You also can move a file down in the queue so that it is printed later than its original position.


o	You cannot move a print job to the top of the queue to replace the job that is currently printing. You can, however, move the job that is currently printing to a different position in the print queue by dragging it.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Printers.

4. Double-click the icon for the printer.

5. Drag the print job to the desired location in the queue.

6. Release the mouse button.

_{Canceling a Print Job}

d Discussion

Although application programs usually have commands that cancel a print job, you also can cancel a print job from the Windows print queue. When a print job that is printing is canceled, it may not stop printing instantly because the printer must print the data that is still in its memory buffer. If the buffer is large enough, it could contain the remainder of the file. Therefore, canceling the print job would have no effect.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Printers.

4. Double-click the icon for the printer.

5. Select the print job you want to cancel.

6. Select the Document menu.

7. Select the Cancel command.

_{Purging the Print Queue}

d Discussion

Purging the print queue cancels all print jobs currently in the print queue, including the job that is currently printing. Canceled print jobs, however, will not stop print jobs from printing until the printer’s memory buffer is emptied.

C Procedures

1. Click the Start button.

2. Point to Settings.

3. Select Printers.

4. Double-click the icon for the printer.

5. Select the Printer menu.

6. Select the Purge Print Documents command.

_Exercise

_{Using Printers}

e Task

Use printers.

1. Use the shortcut menu to print any document from the Student Data Folder folder.

2. Use drag and drop to print another document from the Student Data Folder folder.

3. View the print queue for the default printer.

4. Close all open windows.

_{Lesson
14 -

Using Help}

_{In this lesson, you will
learn how to:}

· Use Help

· Use Help Contents

· Use the Help Index

· Use Help Find

· Access help in a dialog box

· Copy help text

· Print help topics

_{Using Help}

d Discussion

Windows includes an extensive online help facility. You can use this facility to search for help on a variety of topics. You can access a help topic from the Contents, Index, or Find sheet in the Help window. Help topics may have any or all the following elements: shortcuts, related topics, and underlined words. Clicking a shortcut, represented by an arrow, takes you into Windows to perform a task; clicking a related task takes you to another help topic; and clicking an underlined word displays a pop-up definition of the word.

_{Using Help Contents}

d Discussion

The Help Contents sheet lists the main topics in the Help facility. Each topic is preceded by a book icon. If you double-click the book icon, the icon changes into an open book and the subtopics appear. A subtopic that has a book icon also has additional subtopics. A subtopic that is represented by a page with a question mark displays a help topic when double-clicked.

Using Help Contents

C Procedures

1. Click the Start button.

2. Select Help.

3. Select the Contents tab.

4. Double-click a topic to open it.

5. Continue double-clicking topics until the desired topic appears.

6. Double-click a topic to display it.

f Step-by-Step

Display the Help Contents sheet and select a topic for viewing.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Select Help. The Help window opens.	Click Help
3. Select the Contents tab. The Contents* sheet appears.*	Click Contents, if necessary
4. Double-click a topic to open it. The topic expands, displaying subtopics.	Double-click How To...
5. Continue double-clicking topics until the desired topic appears. The topics expand until the desired topic appears.	Double-click Use Help
6. Double-click a topic to display it. A help window opens, displaying help for the desired topic.	Double-click Finding a topic in Help

Close the help window.

_{Using the Help Index}

d Discussion

The Windows Help Index sheet lists topics alphabetically, like the index of a book. You can scroll the list with the scroll bars or type the first few letters of the word you want to find.

Using the Help Index

C Procedures

1. Click the Start button.

2. Select Help.

3. Select the Index tab.

4. Scroll the list of options or type the first few letters of the topic until the topic is visible in the box.

5. Double-click the topic to display it.

6. Double-click to display any additional help topics.

f Step-by-Step

Use the Help Index sheet.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Select Help. The Help window opens.	Click Help
3. Select the Index tab. The Index* sheet appears.*	Click Index, if necessary
4. Scroll the list of options or type the first few letters of the topic until the topic is visible in the box. The list scrolls to the desired topics.	Type *add*
5. Double-click the topic to display it. A help window opens, displaying help for the topic or additional help topics.	Double-click adding
6. Double-click to display any additional help topics. A help window opens, displaying help for the topic or additional help topics.	Double-click To add a new font to your computer

Close the help window.

_{Using Help Find}

d Discussion

The Find sheet of the Help facility searches for a specified string by searching a database of words and phrases found in help topics. Options on the Find sheet allow you to search in different ways. For example, you can search for all the words you type in any order or in the exact order, or you can search for at least one of the words you type. You can also specify whether you want to look for the specified text as the beginning of a string, as any part of a string, or as the end of a string. You also can search for words that have the same root. For example, if you search for add, topics found would include add, adding, added, additional, etc.

Using Help Find


o	You can customize a find by selecting the Options button and selecting specific options to be used during the find.

o	The first time you access the Find sheet, the Find Setup Wizard will open and walk you through the process of creating a search database on which the Help facility bases its searches.

C Procedures

1. Click the Start button.

2. Select Help.

3. Select the Find tab.

4. Enter the string you want to find.

5. If necessary, scroll though the list of topics and double-click the one you want.

f Step-by-Step

Use the Help Find sheet.

*Steps*	*Practice Data*
1. Click the Start button. The Start* menu appears.*	Click Start
2. Select Help. The Help window opens.	Click Help
3. Select the Find tab. The Find* sheet appears.*	Click Find, if necessary
4. Enter the string you want to find. A list of topics displays in the box at the bottom of the Find* sheet.*	Type *printer icon*
5. If necessary, scroll though the list of topics and double-click the one you want. A help window opens, displaying help for the topic.	Double-click To print a document

Close the help window.

_{Accessing Help in a Dialog Box}

d Discussion

Almost all Windows dialog boxes have the What’s This button in the right corner of the title bar. This button resembles a question mark and is used to get context-sensitive help in the dialog box. Some dialog boxes also have a Help button that displays a help topic about the particular dialog box.

C Procedures

1. Click the What’s This button.

2. Click any option in the dialog box.

3. Click anywhere to close the help pop-up box.

f Step-by-Step

Use the What’s This button in a dialog box to get context-sensitive help.

Open the System Properties dialog box by right-clicking My Computer, selecting the Properties command, and selecting the Performance tab.

*Steps*	*Practice Data*
1. Click the What’s This button. The mouse pointer changes to include a question mark.	Click
2. Click any option in the dialog box. A help pop-up box appears with help information on the option.	Click Virtual Memory
3. Click anywhere to close the help pop-up box. The help pop-up box closes.	Click anywhere

Close the System Properties dialog box.

_{Copying Help Text}

d Discussion

You can copy text in a help topic to the Clipboard just like text in any other type of document. You cannot paste the contents of the Clipboard back into a help topic, but you can paste it into a document.


o	Because you cannot position the insertion point in a help topic, the only way you can highlight the text you want to copy is to drag it.

C Procedures

1. Drag to select the text you want to copy.

2. Release the mouse button.

3. Select the Options menu.

4. Select the Copy command.

f Step-by-Step

Copy information from a help topic to the Clipboard.

Display a help topic.

*Steps*	*Practice Data*
1. Drag to select the text you want to copy. The text is highlighted as you drag.	Drag to select a couple of sentences
2. Release the mouse button. The text is selected.	Release the mouse button
3. Select the Options menu. The Options* menu appears*.	Click Options
4. Select the Copy command. The selected text is copied to the Clipboard.	Click Copy

Close the Help window.

_{Printing Help Topics}

d Discussion

You can print Windows help topics. Since it is not always convenient to use Help online, it is helpful to be able to print a help topic so that you can refer to it easily. You might even want to print several help topics to which you refer often and create a help booklet.

C Procedures

1. Select the Options menu.

2. Select the Print Topic command.

3. Select the desired options in the Print dialog box and select OK.

f Step-by-Step

Print a help topic.

Display a help topic.

*Steps*	*Practice Data*
1. Select the Options menu. The Options* menu appears.*	Click Options
2. Select the Print Topic command. The Print dialog box opens.	Click Print Topic...
3. Select the desired options in the Print dialog box and select OK. The print options are selected and Windows prints the help topic.	Click OK

Close the help window.

_Exercise

_{Using Help}

e Task

Use the Windows Help facility.

1. Open the Help window and display the Contents sheet.

2. Locate help on how to print a document. View the topic, then close the window.

3. Open the Help window and display the Index sheet.

4. Use the Index sheet to locate help for deleting a file or folder.

5. View and print the help topic.

6. Close the help window.

Auto Arrange, 100, 101

Calculator, 182, 183

using, 184

Clipboard

using, 196, 197

Clock

turning off, 125, 126, 127

Date settings

changing, 127, 128, 129

Desktop

changing components, 145, 146, 147

changing fonts, 143, 144

changing schemes, 148

changing screen resolution, 154, 155

copying files, 82

copying folders, 74

creating files, 77, 78

creating folders, 70, 71

creating schemes, 149, 150

creating shortcuts, 85, 86

deleting files, 88, 89

deleting folders, 88, 89

deleting schemes, 151, 152

deleting shortcuts, 88, 89

moving files, 81

moving folders, 73

renaming files, 79, 80

renaming folders, 71, 72

renaming shortcuts, 87, 88

sending files to diskette, 83, 84

sending folders to diskette, 75, 76

Diskette contents

viewing, 45

Diskette properties

viewing, 46, 47, 48

Diskettes

copying, 50, 51

formatting, 48, 49, 50

Display Properties dialog box

opening, 134, 135

Documents menu

clearing, 117, 118, 119

Explorer, 56

copying files, 61, 62, 63

copying folders, 61, 62, 63

creating folders, 60, 61

deleting files, 65, 66

deleting folders, 65, 66

moving files, 63, 64

moving folders, 63, 64

viewing resources, 57, 58, 59

Files

finding by date, 175, 176

finding by name, 172, 173

Folders, 38

Fonts

adding new fonts, 159, 160, 161

deleting, 165, 166

opening the fonts folder, 158, 159

viewing, 162, 163

viewing by similarity, 163, 164, 165

Hard drive properties

viewing, 43, 44

Help, 212

accessing in a dialog box, 218, 219

Contents, 212, 213

Find, 216, 217, 218

Index, 214, 215

printing, 220, 221

Help text

copying, 219, 220

Icons

arranging, 101, 102

Inbox, 6

Internet Explorer, 6

lining up, 102, 103

My Briefcase, 7

My Computer, 6

Network Neighborhood, 6

Recycle Bin, 7

My Computer, 38, 39

viewing hard drive, 41, 42

saving files, 186, 187

using, 185, 186

Paint

using, 188, 189

Patterns, 135, 136, 137

Print jobs

canceling, 207, 208

changing order, 207

Print queue

viewing, 205

Printers

pausing, 206

specifying default, 202

Printing

purging the print queue, 208

using drag and drop, 203, 204

Programs

starting, 52, 53

Programs menu

adding items, 110, 111, 113, 114, 115

Quick View, 170, 171

Recycle Bin

configuring, 92, 93

emptying, 94, 95

retrieving deleted files, 93, 94

Screen savers, 139, 140, 141

passwords, 142

Searches

clearing criteria, 174

performing advanced, 177, 178

Shortcut menus, 15, 16

Start menu

adding items, 106, 107

changing icon size, 115, 116

removing items, 108, 109, 110

Status bar, 33

Taskbar

hiding, 122, 123

moving, 123, 124

Time settings

changing, 127, 128, 129

Toolbar, 30, 32

Views

changing, 39, 40

refreshing, 66, 67

Wallpaper, 137, 138

Windows

cascading, 26, 27

closing, 33, 34

maximizing, 19, 20

minimizing, 18

minimizing multiple, 29, 30

moving, 20, 21

opening, 17

restoring, 19, 20

scrolling, 22, 23

sizing, 21, 22

switching using the keyboard, 24, 25

switching using the taskbar, 23, 24

tiling, 27, 28

Windows

desktop, 4

icons, 6

shutting down, 7, 8

starting, 2

starting programs, 13, 14

taskbar, 5

Welcome dialog box, 3, 4

windows, 12

WordPad

adding text, 193

editing text, 193

formatting text, 193, 194, 195

opening documents, 191, 192

saving files, 195, 196

using, 190, 191


o	If you would rather permanently delete files directly from your storage devices without sending them to the Recycle Bin, you can select the Do not move files to the Recycle Bin. Remove files immediately on delete option in the Recycle Bin Properties dialog box.


o	To retrieve more than one object from the Recycle Bin, hold [Ctrl], select each object you want to retrieve, and release [Ctrl]. Then, select the Restore command from the File menu.

*Steps*	*Practice Data*
1. Double-click the Recycle Bin icon. The Recycle Bin window opens.	Double-click
2. Select the object you want to retrieve from the Recycle Bin. The file is selected.	Click Windows Data...
3. Select the File menu. The File* menu appears.*	Click File
4. Select the Restore command. The object is retrieved from the Recycle Bin and returned to its original location.	Click Restore


o	The Auto Arrange feature must be disabled to manually relocate, move, or copy icons to a new location on your desktop.


o	You must have the Auto Arrange command disabled to move icons to new locations on the desktop.

o	The Arrange Icons commands (by Name, by Date, etc.) only arrange icons placed on the desktop; the default Windows icons are not affected by these commands.

*Steps*	*Practice Data*
1. Drag the icon you want to move to the desired location on the desktop. The icon moves as you drag.	Drag to the top right corner of the desktop
2. Release the mouse button. The icon appears in a new location on the desktop.	Release the mouse button